1,382 Results for

Administrative Assistant Jobs in Dublin, CA

Jobs

New!

Redwood City, CA5 days ago

$75,000–$135,000 Per Year
Full-time

This top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.

Redwood City, CA30+ days ago

Provides general administrative support for the Marketing Department, including maintaining files, processing departmental mail, and assisting with day-to-day department needs. The Temporary Marketing & Community Relations Assistant supports both Marketing and Community Relations teams, providing an opportunity for hands-on experience with two organizational functions.

New!

San Francisco, CA3 days ago

$70,000–$85,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

New!

San Leandro, CA1 day ago

$80,000–$95,000

Santa Clara, CA10 days ago

$106,480–$145,200 Per Year

The PM provides leadership and serves as the liaison between project team members to promote the interest of both the business and clients in all matters, as well as demonstrate the characteristics of a mid-level leader. Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.

MENLO PARK, CA30+ days ago

Full-time
Employee

Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.

Redwood City, CA25 days ago

Temporary
Part-time

The Temporary Marketing & Community Relations Assistant supports both Marketing and Community Relations teams, providing an opportunity for hands-on experience with two organizational functions. For Community Relations, the intern will assist with coordination of community events, outreach activities, scheduling, communications, volunteer coordination, and event logistics.

Redwood City, CA12 days ago

$80,000–$135,000 Per Year
Full-time

With offices in major financial and political centres worldwide, the firm delivers sophisticated, practical solutions through close collaboration and exceptional client service. Our client is a leading global professional services organization within the legal industry, known for advising on complex, high‑stakes matters.

San Jose, CA30+ days ago

$88,200–$100,700 Per Year

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.

Oakland, CA23 days ago

BASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.

Oakland, CA9 days ago

San Francisco, California10 days ago

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. As with all ClearView employees, there is an opportunity, and expectation, that the RA will join one of our many internal initiatives to integrate themselves into the company culture, engage with employees they may not otherwise, and continue to gain new skills, experience, and knowledge.

Cupertino, CA30+ days ago

As an Administrative Assistant Supervisor within Apple Services Engineering (ASE), you will lead a team of Administrative Assistants supporting the App Store organization - spanning Apps, Music, and Podcasts. This is a highly collaborative, people-first leadership role that blends executive support, team management, and operational excellence in one of Apple's most dynamic and globally impactful organizations.

San Francisco, CA30+ days ago

$53–$58 Per Hour

In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

San Jose, CA30+ days ago

Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships • Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Major Duties and Responsibilities: • Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

South San Francisco, CA16 days ago

This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a departmental level require a broader understanding of City functions and the capability of relieving a department head and/or related management, supervisory, and professional staff of day-to-day administrative duties. The Administrative Assistant II plays a key role in maintaining effective communication between staff, City officials, and the public, while also supporting day-to-day operations to ensure the smooth functioning of the department.

New!

San Jose, CA3 days ago

$85,000–$100,000 Per Year

Supports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials. The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.

Oakland, CA30+ days ago

$30–$40 Per Hour

Client is seeking an experienced Administrative Assistant to support Directors and cross-functional business teams in a fast-paced corporate environment. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

San Francisco, CA30+ days ago

$85,000–$105,000 Per Year

LGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.

Menlo Park, CA30+ days ago

$30.39–$33.76 Per Hour

response': , 'status': True, 'status_code': 200, 'content': 'nn n n n n n n n n n n n n n n n nn n n n n n n n n n n n n n n n n n Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director - Menlo Park, CA United States of America - 429358 - Rosewood Hotel Groupn n nnnn nn n n n nn n. The Talent & Culture Coordinator & Administrative Assistant to the Managing Director is a dual-function role responsible for providing comprehensive administrative, operational, and human resources support to both the Talent & Culture department and the Managing Director's office.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

San Francisco, California30+ days ago

Arrange international and domestic travel, including location tracking, preparing conference registrations, and processing expense reports via Workday, and collaborating with other Administrative Assistants for multi-person trips, as needed. As an Administrative Assistant to the Compliance and Risk Management Departments, this person will work closely with all members of the Compliance and Risk Management teams as well as Administrative Assistants and departments across the firm.

San Francisco, California17 days ago

Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

San Francisco, CA16 days ago

Concord, California10 days ago

They will perform service work for customers including answering billing questions, taking payments, making vehicle and coverage changes, and will handle other insurance questions or requests within their scope of work. They must utilize effective and timely follow-up systems, use technology to perform day-to-day tasks, complete special assignments, and send correspondence.

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

Martinez, CA30 days ago

$16.90–$20 Per Hour
Temporary

As a person who has assumed full or intermittent responsibility for the care or custody of dependent adults, the employee is legally obligated to report known, suspected, or alleged abuse, neglect, abandonment, abduction, isolation, or financial abuse of an elder or dependent adult immediately, or as soon as practicably possible, to the appropriate agency, with a written follow-up report within two (2) working days. The employee is required to maintain strict confidentiality of all client, employee, and inter-agency information in accordance with the Health Insurance Portability and Accountability Act (HIPAA), the California Confidentiality of Medical Information Act (CMIA), the Lanterman Act, and Thrive Support Services, Inc. policies.

San Francisco, CA25 days ago

A meaningful place to grow and learnwhether its your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstones mission to drive a new era of discovery in disease-oriented science and to mentor tomorrows leaders in an inspiring and excellent environment. The successful candidate will be a team player and a self-starter who is highly organized and able to prioritize, has a strong sense of responsibility, and possesses excellent verbal and written communication skills.

Walnut Creek, California30 days ago

Intermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred. In District of Columbia,California, Colorado, Connecticut, Illinois,Maryland, Massachusetts, New York and Washington,the national base pay range for this job level is $35,000 to $65,000 annually.

San Jose, California26 days ago

This role ensures efficient day-to-day office operations by coordinating communications, managing schedules, maintaining records, supporting projects, and assisting with internal and external events. Habitec Architecture and Interior Design is a top Silicon Valley firm recognized on the Silicon Valley Business Journal Book of Lists, with over 50 years of award-winning project experience.

Cupertino, CA30+ days ago

Efficient with Apple Software Tools: iCal, Keynote, Mail, SlackTried ability and experience in supporting executive level staff (daily schedules, travel, expenses, task management, facilities, conferencing, purchasing and day to day operations of their team) Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment Direct experience handling sensitive and confidential information with integrity and discretion Ability to build and maintain positive relationships Proven track record of meeting deadlines and working under pressure Manage all facility related requests, working cross functionally with the Facilities team and building representatives Bachelors degree or equivalent experience. Act as a liaison between your executives and internal/external stakeholders, maintaining professionalism and confidentiality.2-3 years + Administrative Assistant experience supporting Senior Level Executives.

Los Altos, CA20 days ago

$38–$39.11

This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

San Jose, CA26 days ago

$50–$53 Per Hour

Identify key case details (party name, case number, type of order) and enter into the legal order management tool. We are looking for Legal Administrative assistant OR assistant Executive Assistant with hands-on experience in Case Management, Safari and Jira.

San Francisco, CA30+ days ago

$48.08–$55.29 Per Hour

With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ's Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].

East Palo Alto, CA13 days ago

$38.13–$46.35 Per Hour

The Administrative Assistant performs a variety of complex office administrative, secretarial, and clerical duties in support of an assigned Department Director or for the East Palo Alto Sanitary District (EPASD), including coordinating, organizing, and overseeing the administrative operations and functions of the assigned office. In addition to coordinating tasks for the assigned area of responsibility, interacting frequently with the public and providing information or directing questions and requests to the appropriate staff, and performing other duties as required.

Pittsburg, CA16 days ago

The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. Job Open Date: 06/04/2026 Job Close Date: 07/06/2026 Open Until Filled No Foreign Degree and Credit Statement: In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process.

San Jose, CA30+ days ago

The Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

San Francisco, California10 days ago

With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].

San Jose, CA30+ days ago

$21–$22 Per Hour

Interfaces and communicates with internal and external customers; directs people to the appropriate resource; research solutions and responds to email and phone inquiries with input from direct supervisor. Must be able to demonstrate poise, tactfulness, and diplomacy and have a high level of interpersonal skills in order to handle sensitive and confidential situations.

San Francisco, CA30+ days ago

Here's what you can expect as part of our team: Paid time off: vacation, sick, personal, and floater days Benefits effective Day One - no waiting period Tuition support to help you keep learning and growing A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security. Ability and willingness to work with minimum supervision in a high-pressure, team environment that requires initiative, confidentiality, and demonstrates ability to work efficiently with all levels of personnel, both in person and on the telephone and in remote-work situations.

Oakland, CA30+ days ago

Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! Spectrum Center Schools and Programs is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation's leading provider of alternative and special education programs for children and young adults.

Oakland, CA30+ days ago

San Francisco, CA30+ days ago

$24–$26.78

Demonstrated organization skills to manage multiple projects and deadlines; Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team; Strong work ethic and attention to detail. Strong interpersonal communication skills; Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint); Perform related duties as assigned.

San Jose, CA18 days ago

The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

Redwood City, California30+ days ago

Perform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc. PHYSICAL DEMANDS: Work is performed in a professional office environment and requires the following during the work day: Individual will interact regularly with others verbally, in-person, and via written communication.

Santa Clara, CA30+ days ago

$18.50–$30 Per Hour

Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

San Francisco, CA30+ days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

Alameda, CA30+ days ago

$36–$48 Per Hour

Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs. Preferred Qualifications: Bachelor''s degree in Accounting, Finance, or a related field with 2+ years of experience, or equivalent combination of education and experience preferred.

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Administrative Assistant Jobs in Dublin, CA

Legal Administrative Assistant (Corporate Experience) Page Group

Temporary part-time Marketing and Community Relations Assistant MONTERRA CREDIT UNION

Legal Assistant Vaco LLC

Assistant Fleet Maintenance Manager MV Transportation

Commercial Construction Project Manager HITT Contracting

Executive Personal Assistant & Chauffeur (2026B) Excellence Services, LLC

Marketing and Community Relations Assistant Monterra Credit Union

Administrative Assistant Page Group

Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations Capital One Financial Corp

Administrative Assistant III: Bilingual (12 Months) - Special Education (2026-27) Oakland Unified School District

Administrative Assistant I: Bilingual - Lockwood STEAM Elementary (2026-27) Oakland Unified School District

Receptionist/Administrative Assistant ClearView Healthcare Partners

Supervisor, Administrative Assistant - Apple Services Engineering Apple Inc

Executive Administrative Assistant StratAcuity Staffing Partners Inc

Senior Administrative Assistant Mastech Digital Inc

Administrative Assistant II (20745438) City Manager''s Department City of South San Francisco

Administrative Assistant Ursus, Inc.

Administrative Assistant Metasys Technologies

Administrative Assistant LGT Capital Partners AG

Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director Rosewood Hotels and Resorts LLC

Legal Administrative Assistant DLA Piper LLP (US)

Bilingual Administrative Assistant (Spanish) Felton Institute

Administrative Assistant to Compliance and Risk Management Departments Dodge & Cox

Administrative Assistant Hinge Health

Administrative Assistant Hinge Health Inc

Administrative Assistant Receptionist Byrd Agency

Administrative Assistant Covelo Direct (a Division of ZOE Holding)

Administrative Assistant - Temp Thrive Support Services, Inc.

Administrative Assistant Gladstone Institute of Neurological Disease

Administrative Assistant II, Executive Support, Data Reporting, Project Management CNA

Part-Time Administrative Assistant Cb

Administrative Assistant Apple Inc

Administrative Assistant BOLT Staffing

Contract to Perm Legal Administrative Assistant Naviga Recruiting & Executive Search

Legal Administrative Assistant (Part-Time 10 Hours/Week) Macpower Digital Assets Edge Private Limited

Senior Administrative Assistant/Executive Assistant, Investment Management ICONIQ Capital, LLC

Administrative Assistant (EPASD) (20746419) City of East Palo Alto

Administrative Assistant, Senior Contra Costa Community College District

Administrative Assistant Veracity Software Inc

Senior Administrative Assistant/Executive Assistant, Investment Management Iconiq

Administrative Assistant Transdev North America Inc

Executive Administrative Assistant Canadian Nuclear Laboratories Ltd

Administrative Assistant Spectrum Center Schools and Programs

Administrative Assistant Rossier Park School

Administrative Assistant UC Law SF

Administrative Assistant - AARS Adult SUDS HealthRIGHT 360

Legal Administrative Assistant Robins Kaplan

Administrative Assistant/Scheduler - Home Health Intouch Home Care Inc

Administrative Assistant – Digital Marketing MatchPointe Group

Senior Administrative Assistant, Finance Penumbra Inc

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