119 Results for

Administrative Assistant Jobs in Indianapolis, IN

Jobs

New!

Indianapolis, IN3 days ago

The Assistant Front Office Manager is responsible for the success of the front desk team and ensuring guest satisfaction by providing exceptional customer service, mentoring team members, and driving continuous improvement in guest satisfaction scores. The Assistant Front Office Manager is responsible for a variety of tasks, including: Acts as manager on duty for the hotel and oversees front desk operations in the absence of the Front Office Manager.

Carmel, IN22 days ago

$19–$23 Per Hour
Full-time

Team & Collaborative Environment: Join a supportive team that works alongside some of the best trained and equipped professionals in the industry - with a focus on learning, growth, quality, and safety. This is a fast-paced and highly collaborative role, offering opportunities to build your knowledge, develop your skills, and contribute to the success of the team.

New!

Fishers, Indiana4 days ago

$19–$23

We are looking for someone who can anticipate needs, solve problems independently, manage moving pieces, and help create organization and efficiency so leadership can focus on serving customers, developing the team, and growing the business. The Clint Wilson State Farm Agency is seeking a highly organized, tech-savvy, positive Executive Administrative Assistant to help support the daily operations and continued growth of our agency.

Indianapolis, IN27 days ago

Contractor

Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential). Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Indianapolis, IN27 days ago

Organizational skills with the ability to prioritize tasks effectively and multitask. Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel.

Indianapolis, IN8 days ago

$30,000–$45,000

If that's you this is an exciting opportunity for a pro-active detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact while earning a base and commissions. Job Responsibilities and Tasks: Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.

Indianapolis, Indiana13 days ago

Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Analyzing DTR information for accuracy prior to generating invoices; Receiving and ensuring legal review of purchase orders and/or work order acknowledgements, and ensuring sign off by client; Assisting Finance Administrators with AR Collection issues and/or processing of requisitions and AP invoices; Entering and reviewing weekly time reports and expenses into system.

Indianapolis, IN25 days ago

Full-time

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. About Immune Biopharma: At ImmuneBio Pharma, we accelerate biotech and pharmaceutical innovation with a focus on practical, scalable solutions.

Indianapolis, IN29 days ago

$20–$24 Per Hour

The ideal candidate will have strong experience in Microsoft Office and SharePoint, travel and expense coordination, and a proven ability to support senior leaders and manage multiple priorities in a fast-paced environment. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Indianapolis, IN21 days ago

$22–$26

This includes board member appointments and meetings; performs post-meeting follow-up activity; maintains current contact information for external administrative personnel of Board members. Writing and editing skills must be outstanding and versatile, including the ability to author reports, business correspondence, social media and website content, newsletters, collateral materials, and media materials.

Indianapolis, IN16 days ago

3+ years of experience; preferably supporting medium to large teams and performing administrative duties; Bachelors' Degree or equivalent years of experience is preferred; Ability to work well with teammates in a very fast-paced environment; Good analytical ability; Proactive and detail oriented; Able to quickly learn client environment/key stakeholders and understand the larger PMO support work; Ability to build and maintain meaningful client relationships; Excellent communication skills, both orally and written; Excellent customer service skills; Experience and solid working knowledge of Microsoft Office suite. SD Solutions seeks an Administrative Assistant to join our team in support of a project with the Department of Homeland Security – U.S. Customs and Border Protection – Program Management Office (PMO).

New!

Indianapolis, IN6 days ago

Office support functions such as answering phones, preparing memos and correspondence, preparing mailings, maintaining office equipment and supply orders, scheduling, creating presentations/spreadsheets/documents, and other general clerical duties as assigned. Additional tasks include but are not limited to, corporate administrative support, preparation of project contract/specification documents, copywriting, proofreading, and database management as needed.

Indianapolis, IN22 days ago

Full-time

You’ll be the sole in-house accounting resource, handling day-to-day bookkeeping, working with our CPA and auditors, and keeping financials accurate and organized. This Bookkeeper role works best for someone who prefers a collaborative, low-key environment and is comfortable supporting established processes rather than leading change.

Indianapolis, IN30+ days ago

Full-time

Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.

Indianapolis, IN30+ days ago

Upon entering the role, individuals must have or obtain the following requirements: · General knowledge of office administrative functions, theories, and principles · Working knowledge of research techniques and report composition · Working knowledge of functions of other departments and agencies and their impact on the department · Learn and utilize agency and state government system applications · Effective written and verbal communication skills · Attention to detail and proofreading skills · Organizational skills with the ability to prioritize tasks effectively and multitask · Ability to use Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook) · Ability to analyze procedures and policies and writes procedural manuals to recommend improvements · Ability to coordinate the work of the section staff · Ability to maintain cooperative work relationships * · Ability to establish and maintain effective working relationships with agency staff and various key stakeholders. The purpose of this AA position is to provide administrative support to the Division Directors and various managers and programs in the DTIP and the CDPCRH Division, which includes independent work on special projects to support the smooth, efficient operations of each division.

Indianapolis, IN30+ days ago

$23–$25 Per Hour

The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day office functions, project logistics, and executive support. Addison Group is working with a fast-paced and growing professional services organization in need of an Administrative Assistant for their Indianapolis office.

Indianapolis, IN30+ days ago

Respond promptly and efficiently to inquiries and requests from internal and external stakeholders, such as Accounting and Payroll departments, along with clients and employees, regarding state payroll taxes. Based in Indiana with employees in 48 states, WorkSmart Systems has been helping small to mid-size businesses with their payroll, benefits, worker’s compensation and human-resources needs for over 25 years.

Fishers, IN30+ days ago

Full-time

By joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients. About Levisonics: Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays.

Carmel, Indiana14 days ago

The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. Introduction: At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate.

Indianapolis, IN27 days ago

Full-time

The Administrative Assistant provides administrative support to ensure efficient office operations while managing accounts payable functions accurately and timely. This role is responsible for handling clerical tasks, vendor communications, invoice processing, and maintaining financial records.

UNAVAILABLE, IN30+ days ago

MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.

Indianapolis, IN28 days ago

Full-time

Essential Functions Receiving, sorting, and delivering USPS mail, FedEx, and UPSProcessing, scanning, and filing documentsNotating and dating recordsDemonstrating office procedures with a working knowledge of office equipment: computers, laptops, scanners, etc. Summary/Objective The Titles Administrative Assistant position will support the Titles Department by efficiently performing duties related to Titles operations to meet monthly funding goals.

Danville, Indiana7 days ago

Education and Experience: High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience. Duties and Responsibilities: Include but are not limited to: Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner.

Indianapolis, IN30+ days ago

With 24 hospitals throughout the greater Indianapolis and Evansville areas, Ascension St. Vincent offers careers in a wide range of services including acute and long-term care, bariatrics, cancer care, cardiovascular services, emergency services, neuroscience, orthopedics, pediatric services, primary and urgent care, women's health services and more. Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Indianapolis, IN30+ days ago

Contract personnel assigned to the Employee Services Branch and Processing Branch function shall perform the following day-to-day office operations, including but not limited to: Manage systems access requests; Provide access to and password resets for USDA systems and E-Verify; Complete EPP password resets; Process multiple personnel awards; Process personnel actions for CBP employees; Review Official Personnel Folders to adjust service computation dates; Assist Human Resources Specialist with special projects and assignments; Oversee tasks assigned to contract HR assistants; Train various personnel in USDA systems; Create responses to applicants and employees from Customer Inquiry line via phone and email; Clerk III Minimum Requirements: VCI is offering onsite/hybrid opportunities for Administrative/General Clerk working for the Office of Human Resources Processing Center for U.S. Government Agency Administrative Support Services supplement HR staff in Indianapolis, IN.

Indianapolis, IN30+ days ago

Provide general office management, including but not limited to creating and modifying documents using Microsoft Office; performing general clerical duties such as photocopying, faxing, mailing, and filing; maintain physical and electronic records; processing invoices; and ordering office supplies and equipment as necessary. + Draft correspondence and responses to public and stakeholder inquiries on behalf of the Executive Director or office, including, but not limited to, general inquiries, invitations, requests for Letters of Support, meeting requests, and other types of communication.

Indianapolis, Indiana30+ days ago

$57,500–$67,500 Per Year

Since we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation’s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you. We are seeking a highly organized, proactive, and personable Executive Assistant & Office Coordinator to support our executive team while ensuring the smooth day-to-day operations of a 100-person office.

Indianapolis, IN30+ days ago

Remote

$60,000–$100,000 Per Year

Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.

UNAVAILABLE, IN30+ days ago

Indianapolis, IN30+ days ago

The ideal candidate in this role should minimally have either * a Master's degree with 3+ years of experience, or * a Bachelor’s degree with 5+ years of experience, or * an Associate’s degree with 7+ experience, or * at least 8+ years of experience applying the below, with 2 years in an administrative, leadership, managerial, or supervisor capacity. * Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy.

Indianapolis, IN30+ days ago

$24–$26 Per Hour

This detail-driven, highly efficient professional will stay ahead of needs, keep operations running smoothly, and ensure nothing falls through the cracks while supporting the team’s productivity and success. WestPoint Gutwein Group is seeking a part-time Executive Assistant who brings excellence, high energy, and a proactive mindset to every task.

Indianapolis, IN30+ days ago

answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. • Sensitivity to confidential and redacted information in legal filings; • Knowledge and skill in developing and maintaining case files and other documents; • Ability to work independently and in teams both in a timely and well organized manner; • General knowledge of Agency’s Microsoft Dynamics system.

Indianapolis, IN30+ days ago

Noblesville, Indiana20 days ago

The Eligibility Assistant staff are front desk staff who are responsible for helping collect paperwork, processing or “pushing” applications and assisting clients who are applying and/or receiving public assistance among other administrative tasks. Knowledge Services, established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America.

Indianapolis, IN28 days ago

$22–$25 Per Hour
Full-time

We are hiring a Virtual Administrative Assistant who can support day-to-day tasks for our internal teams. You will work closely with team members who will give you clear instructions and ongoing support.

Indianapolis, IN30+ days ago

Full-time

Type letters, forms, correspondence, reports, presentations, etc., duplicates and distributes as directed Serves as departmental safety contact Schedules employees for training as required Receive and distribute incoming mail Maintains stationery and office supplies Coordinate, organize, schedule, and maintain daily business activities/appointment for the department Coordinate requests for new hires for telephones, hardware/software, internet, times, etc. Plan and coordinate meetings Take minutes in various meetings, when necessary High School Diploma or Equivalent Minimum 5 years office experience required Proficient with Microsoft Office; Excel and PowerPoint Some analytical background required Level and compensation based on experience Must be onsite 5 days a week at Gary Works

Indianapolis, IN30+ days ago

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.

Indianapolis, IN30+ days ago

Previous legal course work, paralegal type coursework. Ability to interpret, analyze and apply the laws appropriately and relevantly to areas covered by the Civil Rights Law.

INDIANAPOLIS, IN30+ days ago

Full-time

Assist the Superintendent to ensure project is constructed in accordance with design, budget, and schedule, including interfacing with client representatives and other contractors, by accepting the responsibility to utilize decision making and problem-solving skills to draw correct, realistic, and timely conclusions. Personnel Management |40+ Hours/week |Dynamic work schedule dependent on project status |Working construction environment |Outdoor/Construction Site Work/Office setting |Moderate Safety Risk |Deadline Requirements |Delivery of accurate and completed projectPowered by JazzHR.

Carmel, Indiana14 days ago

WHAT WE'RE LOOKING FOR: The Assistant Director of Nursing (ADON) supports the Director of Nursing (DON) by planning, organizing, developing, and overseeing the Nursing Service Department's daily functions. GET IN TOUCH: Heidy (317)-951-9648 APPLY NOW: Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members.

CARMEL, IN30+ days ago

$45,000–$55,000

Assists profit and loss management by following cash control/security procedures, maintaining proper inventory levels, managing labor, reviewing financial reports and taking appropriate actions. *If you opt in to receive text messages during the free trial process, we will ONLY text you for the purpose of showing you how the texting feature functions.

Westfield, Indiana27 days ago

Fishers, IN8 days ago

This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. The Life Enrichment Assistant assists in planning and performing life enrichment activities that are beneficial and complimentary to the social welfare and interests of the residents of a senior life connections community.

Clermont, IN30+ days ago

$22–$25 Per Hour

ENCOURAGED but not absolutely necessary: Current Certified Dental Assistant (CDA) certificate or Registered Dental Assistant (RDA) state licensure by the Dental Assisting National Board's (DANB). As a Dental Assistant, you will provide top-notch dental care that makes our patients feel like family.

Indianapolis, IN30+ days ago

This Logistics Routing Assistant opportunity supports freight operations through shipment monitoring, dispatch-related communication, scheduling support, and record management. This role supports day-to-day freight operations in an environment where accurate records, timely communication, and organized follow-up are important.

New!

Indianapolis, IN4 days ago

Full-time

In addition to serving as one of the country’s best turnaround school operators and successfully launching charter school start-ups, PLA also provides our school communities with a successful, research-based summer learning program (Summer Advantage), a successful Reading and Math Intervention program (Reading and Math Advantage), and a workforce development program (Skilled US) that provides expanded opportunities for our high school graduates, along with the family members of our current staff and students. The PLA educational model utilizes best practices in data-driven instruction and differentiated learning to deliver instruction in core subjects, creating a uniquely rigorous and personalized learning experience for every child.

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Administrative Assistant Jobs in Indianapolis, IN

Jobs

Assistant Front Office ManagerGeneral Hotels Corporation

Administrative AssistantSavATree

Executive Administrative AssistantClint Wilson State Farm

Administrative Assistant 3Apidel Technologies

Administrative Assistant - 4 YearsConflux Systems, Inc.

Administrative AssistantDenis Development

Administrative Assistant IIIAcuren Inspection, Inc.

Administrative AssistantImmune Biopharma

Administrative AssistantBC Forward

Executive Assistant, Hospitality, & Administrative Liaison to the BoardThe International Center

Administrative Assistant – Federal Government ContractorSD Solutions LLC

Administrative AssistantCommonwealth Engineers, Inc.

Bookkeeper/Administrative AssistantLawler Manufacturing, Co. Inc.

Administrative Assistant IIElanco

Administrative AssistantAmerican Technology Consulting

Administrative AssistantAddison Group

Administrative Assistant - Tax/Accounting Department - ONSITE ONLYWorkSmart Systems, Inc.

Administrative Office AssistantLevisonics Inc

Administrative AssistantGallagher

Administrative / Office AssistantIndiana Fitness Works Inc.

Administrative AssistantMCI Careers

Titles Administrative AssistantLocation Services LLC

Administrative AssistantKeystone Cooperative

Administrative AssistantAscension Health

HR Administrative/General Clerk (CBP)Vision Centric Inc.

Executive AssistantState of Indiana

Executive Assistant & Office CoordinatorModel1 Commercial Vehicles, Inc.

Executive Assistant (Remote)House Buyers of America

Virtual Executive AssistantMCI Careers

Executive Assistant (Copy)American Technology Consulting

Executive AssistantAmerican Technology Consulting

Part-Time Executive Assistant - Financial ServicesWestPoint Financial Group

Legal AssistantAmerican Technology Consulting

Paralegal AssistantAmerican Technology Consulting

Legal Admin AssistantAmerican Technology Consulting

Eligibility Assistant - Front DeskDFR

Office AssistantBC Forward

Admin AssistantAmerican Technology Consulting

Admin Assistant/Secretary II*LanceSoft Inc

Litigation AssistantMorgan & Morgan, P.A.

Legal AssistantMorgan & Morgan, P.A.

Legal Assistant/ Legal AdminConflux Systems, Inc.

Assistant Project SuperintendentCORNERSTONE CONSTRUCTION GROUP LLC.

Assistant Director of Nursing (ADON, RN)Wellbrooke of Carmel

Assistant ManagerPizza Pie Co.

Assistant Director of Nursing (ADON, RN)Wellbrooke of Westfield

Life Enrichment / Activity AssistantIndependence Village

Expanded Functions Dental AssistantAldrich Pediatric Dentistry LLC

Logistics Routing Assistant – Freight OperationsOptimal Dispatch Service LLC

25/26 ESL Teacher AssistantPhalen Leadership Academies

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