Quality Assurance Administrative Assistant Canfield Scientific, Inc.Quality Assurance Administrative AssistantParsippany-Troy Hills, NJ$22–$26 / hourFull timeThe right candidate will have some experience with regulatory processes, possess strong interpersonal skills, be very detail oriented, organized, and work well independently while being part of a larger team. We are seeking a Quality Assurance Administrative Assistant who will be responsible for supporting our quality assurance team onsite in our Parsippany, NJ office.
NewAdministrative Assistant - Mid-Level Epitec, IncAdministrative Assistant - Mid-LevelNew York, NYWe are seeking a highly organized and proactive Administrative Assistant to support multiple Market Managers within a fast-paced corporate environment. Hybrid (2 days onsite, typically Tuesdays & Wednesdays; additional onsite as needed).
NewAdministrative Assistant First Tek Inc.,Administrative AssistantNew York, NY$30–$40 / hourContractorThis role supports the Senior Manager, Studio Operations and core functions (Client Services, Studio Admin, Stage Specialists) by managing facility tickets, supplies, catering, documentation, and light logistics. We support on site productions and internal teams across Client Services, Studio Admin, and Stage Operations, and delivering an exceptional client experience for our productions is at the heart of everything we do.
NewSenior Administrative Assistant AtriumSenior Administrative AssistantNew York, NY$27–$30 / hourThe Senior Administrative Assistant will serve as a trusted partner to executive leadership by managing complex administrative responsibilities, coordinating executive operations, and supporting organization-wide initiatives. A respected, mission-driven nonprofit organization is seeking a highly organized and proactive Senior Administrative Assistant to support its Executive Leadership Team.
Administrative Assistant AtriumAdministrative AssistantNew York, NYThe ideal candidate has prior corporate administrative experience, excellent organizational skills, and the ability to manage multiple priorities while maintaining professionalism and confidentiality. Our client, a prestigious private equity firm, is seeking a polished and detail-oriented Administrative Assistant to support a high-performing team in a fast-paced corporate environment.
Administrative Assistants AtriumAdministrative AssistantsCorona, NY$22–$25 / hourThis is an excellent opportunity for recent graduates and early-career professionals looking to gain experience in real estate, property management, leasing, or compliance while working on one of New York City's most exciting new developments. Our client is a leading New York City real estate developer seeking five Administrative Assistants to support a large-scale residential lease-up project.
Legal Administrative Assistant (NYC) Page GroupLegal Administrative Assistant (NYC)New York, NY$75,000–$125,000 / yearFull timeThe Legal Administrative Assistant will provide comprehensive administrative and organizational support to Partners and attorneys in a fast-paced Big Law environment. This top ranked global law firm is known around the world for their high caliber of legal support across many different practice areas.
Administrative Assistant CollaberaAdministrative AssistantNew York$32–$34 / hourTemporaryContractorSummary: • Professional with previous experience (10+ years) providing administrative support to large groups (i.e., 10 or more people). • Ability to work effectively under pressure and with time constraints and the flexibility to work extended hours when required.
Administrative Assistant Page GroupAdministrative AssistantNew York, NY$65,000–$75,000 / yearFull timeThey're open to training junior candidates as long as they're detail oriented, great under pressure, and speak up when they have questions or need support. A successful Administrative Assistant should have: Strong organizational and multitasking skills to manage diverse responsibilities effectively.
Centralized Admissions Coordinator / Administrative Assistant Dialysis Clinic, Inc.Centralized Admissions Coordinator / Administrative AssistantStaten Island, NY$21–$28 / hourDCI’s Differentiator: Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. The Centralized Admissions Coordinator / Administrative Assistant is responsible for duties related to admission of all end stage renal disease (ESRD) patients, permanent and transient, for the clinics assigned.
Administrative Office Assistant (warehouse) System OneAdministrative Office Assistant (warehouse)Sayreville, NJ$21 / hourHelps file, copy, scan and helps prepare/create digital files & documents such as customer orders or invoicing (will be reviewed by coworker). Must possess working computer skills & knowledge including ERP (database) management and MS Office: Word, Excel, Outlook, etc.
Legal Administrative Assistant JobotLegal Administrative AssistantNew York, NY$60,000–$65,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Responsibilities include filing legal documents; managing case files and deadlines; coordinating discovery materials; scheduling depositions, hearings, and client meetings; and maintaining communication with clients, courts, and opposing counsel.
Assistant Controller Kforce Inc.Assistant ControllerNew York, NY$93,500–$126,500The accounting team manages a wide array of functions, including cash management, accounts payable, bookkeeping, consolidated financial reporting and tax returns for hundreds of entities. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.
Executive Admin Assistant 3 Epitec, IncExecutive Admin Assistant 3Englewood Cliffs, NJ$38–$39.50 / hourThe Executive Assistant provides high-level administrative support to senior executives, ensuring smooth day-to-day operations and effective communication across internal and external stakeholders. This role requires strong organizational skills, sound judgment, and the ability to manage competing priorities while handling sensitive information with professionalism and discretion.
Certified Medical Assistant - Vascular Surgery - Physician Practice Hackensack Meridian HealthCertified Medical Assistant - Vascular Surgery - Physician PracticeSouth Plainfield, NJLicenses and Certifications Required: Certified Medical Assistant or Certified Registered Medical Assistant or National Certified Medical Assistant or Nationally Registered Certified Medical Assistant or Registered Clinical Medical Assistant Specialist . The Certified Medical Assistant is responsible for assisting in providing clinical care to select patients under the supervision of the professional nurse or licensed medical practitioner and provides clerical office assistance.
Admin Assistant Page GroupAdmin AssistantNew York, NY$20–$24 / hourFull timeThis contract-to-hire Executive Assistant opportunity supports Managing Directors and Directors within the Global Marketing & Digital Wealth team. This opportunity is with a large organization in the Financial Services industry, known for its structured processes and commitment to delivering exceptional results.
NewAssistant Director of Social Services Care-OneAssistant Director of Social ServicesMorristown, NJ$53,000–$70,000 / yearSocial Service functions include but are not limited to: supervising social service staff, direct services, advocacy, counseling, service coordination, education, in-servicing, policy and program development and community relations. Provide for therapeutic intervention to help residents cope with the social and psychological aspects of their illnesses, impairments, or disabilities as well as their feelings about institutionalization and separation from family, community, physical and emotional loss.
NewLicensed Social Worker Assistant Director Care-OneLicensed Social Worker Assistant DirectorBound Brook, NJ$52,000–$72,000 / yearSocial Service functions include but are not limited to: supervising social service staff, direct services, advocacy, counseling, service coordination, education, in-servicing, policy and program development and community relations. Provide for therapeutic intervention to help residents cope with the social and psychological aspects of their illnesses, impairments, or disabilities as well as their feelings about institutionalization and separation from family, community, physical and emotional loss.
NewMedical Assistant/Medical Scribe (Bilingual in Spanish Required) Progressive Spine and Orthopaedics LLCMedical Assistant/Medical Scribe (Bilingual in Spanish Required)Edison, NJSUMMARY: The Medical Assistant / Medical Scribe provides administrative and non-certified clinical support to physicians and advanced practice providers by facilitating efficient patient flow, documenting medical encounters in real time, and assisting with routine patient care activities. The Medical Assistant / Medical Scribe does not exercise independent clinical judgment, supervise employees, establish organizational policy, or perform duties requiring advanced professional knowledge consistent with the Executive, Administrative, or Learned Professional exemptions under the FLSA.
NewTravel Medical Assistant (MA) - $920 per week in Bronx, NY Pride HealthTravel Medical Assistant (MA) - $920 per week in Bronx, NYBronx, NY$920Please Note: Medical Assistant openings prioritize local candidates but may be open to travel candidates depending on the facility and staffing needs. A Medical Assistant supports physicians by performing administrative and clinical duties, such as taking vital signs, preparing patients, and managing medical records.
Executive Assistant AtriumExecutive AssistantNew York, NY$38–$45 / hourThe Executive Assistant will be supporting multiple executives and will be responsible for managing schedules, handling communications, coordinating travel, and supporting key administrative functions. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
NewLegal Assistant Gables Search GroupLegal AssistantManhattan, NY$70,000–$85,000This role provides vital administrative and document support to attorneys and paralegals, ensuring deadlines are met and client needs are exceeded. Strong Microsoft Office skills; familiarity with legal software such as Kofax/Nuance, InTapp, LMS+, or iManage is a plus.
Executive Assistant (Fluent in Spanish) JobotExecutive Assistant (Fluent in Spanish)New York, NY$70,000–$85,000 / yearOur client, a fast-paced plaintiff personal injury law firm, is seeking a highly organized and professional Executive Assistant / Bilingual Administrative Assistant to support the Founding Partner and help manage the day-to-day operations of the office. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Emergency Medicine Assistant Medical Director in Summit, NJ TeamHealthEmergency Medicine Assistant Medical Director in Summit, NJSummit, NJFull timeOverlook Medical Center offers a wide range of services, including the Atlantic Neuroscience Institute, The Gagnon Cardiovascular Institute, and award-winning emergency medicine services. A hospital with a proven track record of clinical excellence, Overlook Medical Center has been ranked by Healthgrades in the top five percent of hospitals in the nation for the treatment of stroke six years in a row.
Senior Legal Executive Assistant AtriumSenior Legal Executive AssistantNew York, NY$45–$50 / hourRequired Experience/Skills for the Senior Legal Executive Assistant: 5+ years of experience supporting senior-level executives or attorneys within a law firm or professional services environment. Responsibilities of the Senior Legal Executive Assistant: Coordinate complex domestic and international travel arrangements, including transportation, accommodations, and detailed itineraries.
NewDental Assistant - Clinic Health Advocates Network, Inc.Dental Assistant - ClinicNew York, NY$35Duties: Job Summary As an Endodontic Dental Assistant you will play a critical role in root canal and relater treatments by preparing treatment rooms, assisting the endodontist during procedures, supporting patient care, and handling related administrative responsibilities. Health Advocates Network is currently seeking a Endodontic Dental Assistant to work at a facility in Manhattan, NY .
NewTravel Medical Assistant (MA) - $1,106 per week in Flushing, NY Pride HealthTravel Medical Assistant (MA) - $1,106 per week in Flushing, NYFlushing, NY$1,106.11Please Note: Medical Assistant openings prioritize local candidates but may be open to travel candidates depending on the facility and staffing needs. A Medical Assistant supports physicians by performing administrative and clinical duties, such as taking vital signs, preparing patients, and managing medical records.
NewTravel Medical Assistant (MA) - $881 per week in Whippany, NJ Pride HealthTravel Medical Assistant (MA) - $881 per week in Whippany, NJWhippany, NJ$881.30Please Note: Medical Assistant openings prioritize local candidates but may be open to travel candidates depending on the facility and staffing needs. A Medical Assistant supports physicians by performing administrative and clinical duties, such as taking vital signs, preparing patients, and managing medical records.
Travel Medical Assistant (MA) - $751 per week in Astoria, NY Pride HealthTravel Medical Assistant (MA) - $751 per week in Astoria, NYAstoria, NY$750.65Please Note: Medical Assistant openings prioritize local candidates but may be open to travel candidates depending on the facility and staffing needs. A Medical Assistant supports physicians by performing administrative and clinical duties, such as taking vital signs, preparing patients, and managing medical records.
Legal Executive Assistant Page GroupLegal Executive AssistantNew York, NY$90,000–$120,000 / yearFull timeAs a Legal Executive Assistant, you'll be a key contributor to a high-performing legal team, partnering with senior attorneys to manage critical priorities, streamline operations, and support exceptional client service. Join a respected and well-established organization in the business services industry, known for its collaborative culture, commitment to excellence, and dedication to supporting employee growth and success.
Assistant Property Manager AtriumAssistant Property ManagerQueens, NY$30–$33 / hourThe Assistant Property Manager will provide administrative and operational support to the property management team, assisting with financial processes, vendor coordination, tenant communications, inspections, and property operations. A leading commercial real estate organization is seeking an experienced Assistant Property Manager to support the day-to-day operations of a busy property portfolio in Jamaica, Queens.
Asbestos Filing Assistant Page GroupAsbestos Filing AssistantNew York, NY$58,500–$71,500 / yearFull timeThe Asbestos Filing Assistant will play a crucial role in supporting administrative tasks and managing asbestos-related documentation within the construction industry. Coordinate with internal teams to ensure proper documentation for ongoing projects.
Stock Office Assistant Page GroupStock Office AssistantManhattan, NY$23–$25 / hourThe Stock Office Assistant plays a key role in maintaining inventory accuracy, overseeing stockroom operations, and supporting essential administrative functions to ensure efficient day-to-day business performance. Responsible for maintaining the Small Electric Equipment (staplers, hole-punch, etc.) kept in both page stations and copy rooms on all floors.
Billing Coordinator Assistant - Legal - NYC Page GroupBilling Coordinator Assistant - Legal - NYCNew York, NY$50,000–$75,000 / yearFull timeThe role will include, supporting the billing and collections function by assisting with invoice preparation, financial reporting, e-billing submissions, and attorney account administration. This is ideal for an early-career legal billing professional who thrives in a collaborative environment and looking to build expertise in client accounting and law firm finance operations.
NewInstructor/Assistant Professor, OB/GYN- General Division Rutgers Robert Wood Johnson Medical SchoolInstructor/Assistant Professor, OB/GYN- General DivisionNew Brunswick, NJThe division of General Obstetrics and Gynecology in the department of Obstetrics, Gynecology and Reproductive Sciences at Rutgers Robert Wood Johnson Medical School seeks a dynamic Generalist to join our academic medical team as Instructor/Assistant Professor. Provide comprehensive, evidence-based obstetric and gynecologic care in inpatient and outpatient settings, including labor and delivery management, routine and high-risk prenatal care, outpatient gynecology, and office-based and operative procedures.
NewDental Assistant Green Tree Pediatric DentistryDental AssistantMountain Lakes, NJ$25–$35You’ll be joining a close-knit, supportive team of three: our owner dentist, one administrative team member, and you as the clinical support. At Green Tree Pediatric Dentistry, every team member plays an important role in delivering exceptional care.
Administrative Assistant (Data entry / Attorney support) Trigyn Technologies IncAdministrative Assistant (Data entry / Attorney support)Manhattan, NY$18–$19 / hourTemporaryContractorFull timeDescription: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
Administrative Assistant (Housing) Trigyn Technologies IncAdministrative Assistant (Housing)Manhattan, NY$17.50–$19 / hourTemporaryContractorFull timeDescription: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
Administrative Assistant (Housing / Property Management) TRIGYN TECHNOLOGIES, INC.Administrative Assistant (Housing / Property Management)New York, NY$22–$23 / hourContractorDescription: Electronically filing Non-payment Housing Court cases, follow-up/contact with property management and marshals, upload subsequent documents and payment into NYSCEF (court system). Trigyn's direct government client has an immediate opening for Administrative Assistant in New York, NY.
NewAdministrative Assistant (cpa firm) CPA firmAdministrative Assistant (cpa firm)New York, NY$60,000–$70,000 / yearFull timeAnswers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. CPA firm seeking a Administrative Assistant to Provides administrative support to ensure efficient office operations.
Administrative Coordinator - Office of the Vice President LaGuardia Community CollegeAdministrative Coordinator - Office of the Vice PresidentQueens, NY$48,647–$72,236 / yearFull timep> https://cuny.jobs/queens-ny/administrative-coordinator-office-of-the-vice-president/D4C0A8D1729F43DFB85718FD65A96A8A/job/ . LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low-income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020).
Administrative Coordinator – Records Management (Multiple Positions) LaGuardia Community CollegeAdministrative Coordinator – Records Management (Multiple Positions)Queens, NY$48,647–$63,003 / yearFull timeLaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low-income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020). · Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
CUNY Office Assistant, Level 1 (Provisional) - Office of the Vice President LaGuardia Community CollegeCUNY Office Assistant, Level 1 (Provisional) - Office of the Vice PresidentQueens, NY$36,700–$41,472 / yearFull timehttps://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=32392&PostingSeq=1. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month’s related work experience at 20-34 hours per week equate to one month’s full-time related work experience.)
Office Administrative and Customer Support - Administrative Assistant MindlanceOffice Administrative and Customer Support - Administrative AssistantFair Lawn, NJWe are seeking a detail-oriented Administrative Assistant to support daily operations within a laboratory and chemical plant environment. Key Responsibilities: Provide administrative support to plant operations and laboratory staff.
Administrative Assistat/Sr. Administrative Assistant Blue Owl Capital IncAdministrative Assistat/Sr. Administrative AssistantNY$85,000–$100,000 / yearAnchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation. Responsibilities: Coordinate complex scheduling for client, prospect, and internal meetings, partnering closely with executives, clients, prospects, and internal administrative teams to ensure efficiency and accuracy.
PT Administrative Assistant - Van Wagenen CRM ResidentialPT Administrative Assistant - Van WagenenJersey City, NJPart timeAs we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
HR Operations Coordinator / Administrative Assistant EquiliemHR Operations Coordinator / Administrative AssistantNew York, NY$32–$34 / hourThis role is responsible for managing HR transactions, monitoring shared inboxes and ticket queues, supporting compliance-related activities, maintaining operational documentation, and ensuring timely resolution of employee and campus inquiries. The HR Operations Coordinator / Administrative Assistant provides operational and administrative support for Human Resources shared services within a higher education environment.
Executive Administrative Assistant HealthCare Partners, MSOExecutive Administrative AssistantGarden City, NY$60,000–$65,000 / yearPosition Summary: Reporting to the Chief Physician Officer, the Executive Administrative Assistant (EAA) will provide full administrative support to the Executive Leadership Team supporting day-to-day operations relating to high-impact and valued projects. Our network includes over 6,000 primary care physicians and specialists delivering services to our 125,000 members enrolled in Commercial, Medicare and Medicaid products.