Great Lakes Dental GroupNewRegistered Dental Assistant Great Lakes Dental GroupRegistered Dental AssistantLockport, NY$22–$29We're hiring a Part-Time Dental Assistant to support our clinical team chairside, help keep operatories running smoothly, and contribute to a positive patient experience from check-in to check-out. Assist the dentist during a full range of procedures (exams, restorations, extractions, crown & bridge, endo, etc.).
Cogent Infotech CorporationExecutive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsBuffalo, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
Cogent InfotechNewExecutive Secretaries and Administrative Assistants Cogent InfotechExecutive Secretaries and Administrative AssistantsBuffalo, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
Horizon Health ServicesAdministrative Assistant Horizon Health ServicesAdministrative AssistantNiagara Falls, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
TriviumExecutive Administrative Assistant TriviumExecutive Administrative AssistantBuffalo, NY$60,000–$85,000We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management. This is a “right-hand operator” position designed for someone who can think, act, and solve problems independently while keeping up with a high-energy, fast-moving environment.
My Place Home For The HomelessAdministrative Assistant My Place Home For The HomelessAdministrative AssistantBuffalo, NYAbout Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation.
Roswell ParkNewAdministrative Assistant II Roswell ParkAdministrative Assistant IIBuffalo, NYWe support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values: Innovation, Integrity, Teamwork, Commitment, Compassion and Respect. This is a great opportunity for someone who enjoys working behind the scenes to support meaningful work, stay organized, and bring structure to complex tasks.
Milton CATReceptionist Administrative Assistant Milton CATReceptionist Administrative AssistantTonawanda, New York$20–$21 / hourThe Receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, as well as performing additional clerical duties. Whether you’re looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton CAT can meet your needs!
The Sisters of Mercy of the AmericasAdministrative Assistant Mission Advancement The Sisters of Mercy of the AmericasAdministrative Assistant Mission AdvancementBuffalo, NY$21–$27This role requires a highly organized, self-motivated individual who can manage multiple priorities, maintain strict attention to detail, and work independently while supporting a mission-driven team. Rooted in a deep commitment to social justice, mercy, and service, our mission shapes every aspect of our work—including how we engage with donors, partners, and communities.
Link Up OverseasNewRemote Administrative Assistant - Entry Level Link Up OverseasRemote Administrative Assistant - Entry LevelBuffalo, NYRemoteAny combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section to which assigned.
Community Health SystemsNewAdministrative Assistant-Medical Community Health SystemsAdministrative Assistant-MedicalBuffalo, NY$17–$19 / hourJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of our office.
Catholic Health SystemAdministrative Assistant II Neuroscience MHB Catholic Health SystemAdministrative Assistant II Neuroscience MHBBuffalo, NYResponsible for maintaining the on-call schedules, performance improvement activities, credentialing and in-house CME programs as well as day-to-day operation of the respective department offices, if applicable. Summary: The Administrative Assistant shall provide clerical and administrative support to the Department Chair and/or Associate Chairs for the Departments of Neuroscience.
KMG PrestigeNewAdministrative Assistant- Playter Gardens- Buffalo, NY KMG PrestigeAdministrative Assistant- Playter Gardens- Buffalo, NYBuffalo, NYAdministrative Assistants are responsible for general correspondence, correspondence with owners and housing agencies, data entry, various reporting, providing support to a select portfolio, training and mentoring team members, and more. Do you want to be part of a team that was rated as one of the top 100 workplaces to be a part of by the Detroit Free Press, five years in a row?
University at BuffaloAdministrative Assistant, Orthopaedics University at BuffaloAdministrative Assistant, Orthopaedicsbuffalo, NYFiscal Year 2025-2026 Position Title Administrative Assistant, Orthopaedics Posting Category Staff Department Orthopaedics Posting Number U250091 Posting Link https://www.ubjobs.buffalo.edu/postings/59769 Physical Demands Salary Range $40,000 \u2013 $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
GapNewAdministrative Assistant - Product Development Collective GapAdministrative Assistant - Product Development CollectiveBuffalo, NY$43.20–$52.90 / hourMerchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees. Hourly Range: $43.20 - $52.90 USD Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location.
Stark TechAdministrative Assistant Stark TechAdministrative AssistantTonawanda, NEW YORKWe specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies like renewable natural gas conversion and energy storage solutions. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.
Ampcus IncorporatedAdministrative Assistant Ampcus IncorporatedAdministrative AssistantBuffalo, NYOrganize and develop/support management of EHS Training/Regulatory Compliance SharePoint site, log of instructor evaluations, and regulatory compliance tracking. Formalize and document processes related to maintaining the annual training schedule for both internal and external (vendor) trainers.
CME AssociatesScheduling Administrative Assistant CME AssociatesScheduling Administrative AssistantBuffalo, NYFull timeThe Scheduling Administrative Assistant plays a key role in supporting daily operations by managing incoming client service requests and efficiently scheduling our field staff. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.
Delta Sonic Car WashNewConstruction Administrative Assistant (On-Site - Buffalo, NY) Delta Sonic Car WashConstruction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, NY$23–$27 / hourDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
Delta Sonic Car Wash Systems, Inc.Construction Administrative Assistant (On-Site - Buffalo, NY) Delta Sonic Car Wash Systems, Inc.Construction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, NY$23–$27 / hourPart timeDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
KMG PrestigeNewAdministrative Assistant Playter Gardens Buffalo NY KMG PrestigeAdministrative Assistant Playter Gardens Buffalo NYBuffalo, NYAdministrative Assistants are responsible for general correspondence, correspondence with owners and housing agencies, data entry, various reporting, providing support to a select portfolio, training and mentoring team members, and more. Do you want to be part of a team that was rated as one of the top 100 workplaces to be a part of by the Detroit Free Press, five years in a row?
ASR Group/Domino SugarNewAdministrative Assistant ASR Group/Domino SugarAdministrative AssistantBuffalo, NYASR Group® companies also produce and market Tellus®, a single-use, compostable tableware and foodservice product made from plant fibers, including sugarcane. This role is essential to maintaining efficient office operations, coordinating internal processes, and ensuring accurate documentation and communication across departments.
Buffalo Federation of Neighborhood CentersNewAdministrative Assistant II Buffalo Federation of Neighborhood CentersAdministrative Assistant IIBuffalo, NYApproximately 50% of this role is focused on the Rental Supplement Program, including intake and screening of referrals, gathering documentation, tracking participant activity, generating weekly reports, scheduling appointments, and preparing purchase requests. The ideal candidate is a proactive multitasker with strong communication skills who thrives in a fast‑paced environment, works well both independently and collaboratively, and demonstrates professionalism, integrity, and excellent customer service.
DePaulNewAdministrative Assistant (Assisted Living) DePaulAdministrative Assistant (Assisted Living)Buffalo, NY$18–$18.30 / hourMust be at least eighteen (18) years of age and hold a high school diploma or GED.Minimum of one year experience using office / business skills. Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents.
Rochester's Cornerstone Group, Ltd.Property Administrative Assistant Rochester's Cornerstone Group, Ltd.Property Administrative AssistantBuffalo, New York$19–$24Cornerstone has also brokered dozens of commercial properties in the region, ranging from professional office space to vacant land to industrial parks, as well as developed multiple commercial properties, from new construction to historic renovation. RCG/CPM is committed to ongoing principles of creating diverse, equitable and inclusive strategies when selecting our employees, collaborating with partners and engaging with tenants at the properties we manage.
ZobilityAdministrative Assistant ZobilityAdministrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. Nature & Scope: This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
AmpcusNewAdministrative Assistant AmpcusAdministrative AssistantBuffalo, NYOrganize and develop/support management of EHS Training/Regulatory Compliance SharePoint site, log of instructor evaluations, and regulatory compliance tracking. Formalize and document processes related to maintaining the annual training schedule for both internal and external (vendor) trainers.
Lawley InsuranceNewAdministrative Assistant Lawley InsuranceAdministrative AssistantWilliamsville, New York$45,000–$63,250The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. About Lawley Insurance:The Lawley Mission Lawley is a dynamic, independent regional firm of insurance professionals specializing in property and casualty, employee benefits and risk management consulting.
Niagara UniversityAdministrative Assistant - College of Education Niagara UniversityAdministrative Assistant - College of EducationNiagara University, NYIts close proximity to major cultural and business centers in Niagara Falls, Buffalo, and Toronto as well as the award-winning Niagara Wine Trail and several nearby cultural destinations make Niagara University an ideal place to work and live. Located just a few miles away from one of the world's premier tourism destinations, Niagara Falls, the university occupies a lovely campus overlooking the Niagara River gorge.
Florida Crystals / ASR GroupNewAdministrative Assistant Florida Crystals / ASR GroupAdministrative AssistantBuffalo, NYASR Group® companies also produce and market Tellus®, a single-use, compostable tableware and foodservice product made from plant fibers, including sugarcane. This role is essential to maintaining efficient office operations, coordinating internal processes, and ensuring accurate documentation and communication across departments.
J&Ds Sealtech CorpAdministrative Assistant J&Ds Sealtech CorpAdministrative Assistantbuffalo, NYMust be able to work independently ,solve problems ,at least one year experience in administrative setting .Valid drivers license ,reliable transportation. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Sheridan HREstimating Department Administrative Assistant Sheridan HREstimating Department Administrative AssistantClarence, NYThe Estimating Department Administrative Assistant supports the estimating team by coordinating pre-sale and post-sale processes, managing project documentation, and ensuring smooth communication between customers, subcontractors, and internal teams. This role also assists with change orders, financial tracking, and general office operations, including supporting contractor estimate requests.
DePaulNewSRO Administrative Assistant DePaulSRO Administrative AssistantBuffalo, New York$21–$21.30 / hourThe SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Responsibilities: Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.
ECS LtdNewAdministrative Assistant (Part-Time) ECS LtdAdministrative Assistant (Part-Time)Buffalo, New York$18–$21 / hourECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast.
EFL GlobalEntry Control Administrative Assistant EFL GlobalEntry Control Administrative AssistantBuffalo, NYFull timeArranging courier pickup for deliveries needed to U.S. Customs Delivery of Late Entry Reports to respective Trans American team members Uploading documentation to U.S. Customs via Document Imaging System (DIS). With a vast network spanning multiple countries and a dedicated team of over 2,400 professionals, we are committed to delivering innovative and reliable freight forwarding services across diverse industries worldwide.
Lawley InsuranceNewAdministrative Coordinator- Operations/Executive Team Lawley InsuranceAdministrative Coordinator- Operations/Executive TeamBuffalo, New York$43,642.50–$72,737.50About Lawley Insurance:The Lawley Mission Lawley is a dynamic, independent regional firm of insurance professionals specializing in property and casualty, employee benefits and risk management consulting. Brings a strong commitment to supporting executives, customers, and coworkers, with a focus on making each feel valued and important.
University at BuffaloAdministrative Associate, Planned Giving University at BuffaloAdministrative Associate, Planned GivingBuffalo, NYNo Background Check Notification Contact Information Contacts Name: Morgan Falzone Contacts: she/her Contacts Title: Executive Director of Talent and Culture Division of University Advancement Contacts Email: mfkinst@buffalo.edu Contacts Phone: 716- 829-2706 Posting Dates Posted: 09/16/2025 Deadline for applicants: Open Until Filled Date to be filled References Number of references required: 3 Reference Cutoff Date Instructions to Applicant Supplemental Questions Required fields are indicated with an asterisk. Fiscal Year 2025-2026 Position Title: Administrative Associate Planned Giving Classification Title: Administrative Assistant II Department: University Advancement Posting Number: R250144 Posting Link: https://www.ubjobs.buffalo.edu/postings/59059.
StaffBuffaloExecutive Assistant StaffBuffaloExecutive AssistantBuffalo, NY$27–$30 / hourThe Executive Assistant will work closely with the President/CEO and leadership team, helping manage complex scheduling, communications, travel coordination, event logistics, and day-to-day administrative priorities while serving as a trusted partner behind the scenes. Whether your experience comes from internships, college involvement, nonprofit work, corporate environments, or executive support roles, success in this position will come from strong communication skills, emotional intelligence, organization, and the ability to pivot in a dynamic environment.
University at BuffaloNewExecutive Assistant, AVP Office of Facilities University at BuffaloExecutive Assistant, AVP Office of FacilitiesBuffalo, NY$65,000–$75,000 / yearThis role is responsible for managing senior-level support functions, coordinating communications, and supporting the AVP's priorities within a large, multi-campus facilities organization. The position requires exceptional organizational skills, sound judgment, discretion, and the ability to independently manage competing priorities in a fast-paced, highly visible environment.
Morgan & Morgan, P.A.Litigation Assistant Morgan & Morgan, P.A.Litigation AssistantBuffalo, NYThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.
University at BuffaloNewStaff Assistant, Arthur O. Eve Educational Opportunity Program (EOP) University at BuffaloStaff Assistant, Arthur O. Eve Educational Opportunity Program (EOP)Buffalo, NY$52,000–$57,000 / yearUnder the general direction of the Director, you will serve as liaison to and work closely with the EOP staff; oversee annual events and student programs; supervise front desk activities and student support staff; and provide the budget/finance and human resource administrative support. Financial support - responsible EOP financial resource related transactions across all funding sources, maintenance of EOP budget information, day-to-day procurement transaction and monthly reconciliation of transactions in compliance with all university and state guidelines across all financial systems.
LEGEND WEALTH MANAGEMENT LLCFinancial Sales Assistant LEGEND WEALTH MANAGEMENT LLCFinancial Sales AssistantAmherst, NYThe Legend Group, an established and growing financial services firm located in Buffalo, NY, is seeking an assistant with excellent administrative skills who desires to support our clients and team of financial advisors. Proactively work to ensure all advisor client follow-up and associated tasks are completed; create workflow in CRM system to track all outstanding follow-up tasks to be reviewed regularly with each advisor.
SUNY Buffalo State UniversityNewSenior Staff Assistant SUNY Buffalo State UniversitySenior Staff AssistantBuffalo, NY$57,151–$70,000 / yearThe school's mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. As a civically minded, urban-engaged campus community located in the city's cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities.
ElderwoodNewADON - Assistant Director of Nursing SNF ElderwoodADON - Assistant Director of Nursing SNFLancaster, New YorkIn order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. As ADON, you’ll partner closely with our Director of Nursing and Administrator to drive quality initiatives, support staff development, and uphold regulatory excellence - all within a community known for teamwork, respect, and clinical pride.
Catholic Health SystemMedical Assistant TRI Float Catholic Health SystemMedical Assistant TRI FloatBuffalo, NYSummary: The Float Medical Assistant (MA) is under the clinical supervision of the Licensed Practical Nurse, Registered Nurse, Nurse Manager, Nurse Practitioner, Physician Assistant and/or Physician to deliver care to the patient and assist the health care provider in various locations within the healthcare system. Associate's degree or successful completion of an accredited medical assisting program required or three (3) to five (5) years of Medical Assistant experience is required.
TBrothersNewDesign Studio Assistant TBrothersDesign Studio AssistantNorth Tonawanda, New York$20–$25We are looking for a highly organized and detail-oriented Studio Assistant to support the day-to-day operations of our design and remodeling business. The ideal candidate is reliable, organized, comfortable learning new software, and has an interest in design, construction, or home remodeling.
Fayette County Public SchoolsElementary School Assistant Principal Fayette County Public SchoolsElementary School Assistant PrincipalBuffalo, NYThe job of the Elementary School Assistant Principal was established for the purpose of assisting the principal to perform administrative duties including providing support to the instructional process with specific responsibility for directing overall site operations, services, and staff; providing information and serving as a resource to others; enforcing established policies and regulatory requirements; coordinating school activities and addressing issues, situations and/or problems that arise on campus or with enrolled students. Fayette County Public Schools is seeking an enthusiastic, experienced administrator for the position of Elementary School Assistant Principal at Buckley-Carpenter Elementary School.
Insero Talent SolutionsNewLegal Assistant Insero Talent SolutionsLegal AssistantBuffalo, NYInsero Talent Solutions is partnering with a well-respected, full-service law firm in their search for a Legal Assistant to support attorneys within its litigation and corporate practices groups. This position offers the opportunity to work closely with attorneys, clients, courts, and business professionals while providing critical administrative and legal support on a variety of matters.
Goldfish Swim School - Gilbride Management Group (GMG)Assistant General Manager Goldfish Swim School - Gilbride Management Group (GMG)Assistant General ManagerWilliamsville, NYGains a high level of knowledge of GSS pool operations to ensure understanding and ability to train front desk staff to sell the program and respond to customer concerns. Work with GM and Marketing Manager to manage social media, book water safety presentations and events, and build partnerships with local, like-minded businesses.
Seneca Health Care Center LLCAssistant Food Service Director Seneca Health Care Center LLCAssistant Food Service DirectorWEST SENECA, NY$18–$22 / hourPart timeJOB SUMMARY: An Assistant Food Service Director (AFSD) would be responsible for assisting the Food Service Director with the Dietary needs from assuring the nutritional well-being of all residents. High school diploma or GED and a graduate from a certified 120 hour Dietary Manager’s course with 3 years supervisory/management experience desired.