Showroom Coordinator & Administrative Assistant ClassetShowroom Coordinator & Administrative AssistantKentwood, MI$35,360–$45,760As the first point of contact for customers visiting our showroom or contacting our office, you'll play a critical role in creating an exceptional customer experience while supporting daily business operations. Re-Bath is seeking a highly organized and customer-focused Showroom Coordinator & Administrative Assistant to join our Grand Rapids team.
Administrative Coordinator - Travel JourneyswithjanineAdministrative Coordinator - TravelGrand Rapids, MichiganRemoteWe're seeking an organized Administrative Travel Coordinator to assist with planning support, reservation coordination, and travel documentation. Training and mentorship are provided.
Administrative Coordinator - Advisory & Tax Team Rehmann LLCAdministrative Coordinator - Advisory & Tax TeamGrand Rapids, MIProficient in Microsoft Office suite, including the ability to prepare correspondence, reports, tables, and exhibits, combined with knowledge in using Outlook, Excel, and tax-specific software for project management and scheduling. Manage client communication regarding estimates, extensions, and notices (mail/email clients and handle certified mailing).
NewAdministrative Coordinator - Advisory & Tax Team RehmannAdministrative Coordinator - Advisory & Tax TeamGrand Rapids, MIProficient in Microsoft Office suite, including the ability to prepare correspondence, reports, tables, and exhibits, combined with knowledge in using Outlook, Excel, and tax-specific software for project management and scheduling. Workflow and Process Tracking Axcess Tax batch manager: Create and compare reports for tax returns and batch management (1040, 1065, 1120S, etc.).
NewAdministrative Operations Coordinator Ottawa CountyMIAdministrative Operations CoordinatorMI$35.94–$48.17 / hourUnder the general direction of the County Administrator, this dynamic position is responsible for applying appropriate knowledge, skills, tools, and techniques to effectively implement large, complex, long term, interdepartmental, and cross-functional projects that enhance county operations and maximize the use of public resources. Monitor and report on all phases of project planning to ensure that implementation and prescribed activities are carried out in accordance with specified objectives; document lessons learned during implementation and modify processes/decision-making as necessary for future endeavors.
Administrative Coordinator - Advisory & Tax Team Rehmann RobsonAdministrative Coordinator - Advisory & Tax TeamGrand Rapids, MichiganProficient in Microsoft Office suite, including the ability to prepare correspondence, reports, tables, and exhibits, combined with knowledge in using Outlook, Excel, and tax-specific software for project management and scheduling. Manage client communication regarding estimates, extensions, and notices (mail/email clients and handle certified mailing).
Seasonal, Operations Administrative Assistant (Part Time) H&R BlockSeasonal, Operations Administrative Assistant (Part Time)MUSKEGON, MichiganFull timePartner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best. About the Role: Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations.
Administrative and Operations Assistant HR CollaborativeAdministrative and Operations AssistantGrand Rapids, MIAssists the President with trustee and committee member communication; distributes relevant meeting material, and tracks travel and business-related expenses as well as other administrative activities such as travel arrangements and reservations. • Actively manages the President’s schedule, provides meeting and presentation support, tracks travel and business-related expenses and other executive administrative activities such as travel arrangements and reservations.
Korean Bilingual Administrative Specialist//TL// Holland, MI BTI SolutionsKorean Bilingual Administrative Specialist//TL// Holland, MIHolland, MichiganAn Administrative Specialist/Safety Affair Specialist performs assist-level office support duties and provides specialized program support for an administrative department, or program. Gather and analyze safety-related data, including incident reports and daily checklists; create periodic safety reports and perform basic statistical analysis to identify trends.
NewAdministrative Assistant CFSAdministrative AssistantGrand Rapids, MI$18–$22 / hourAdministrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant . Our client, a long-standing manufacturing company in the Grand Rapids area, is looking to hire an Administrative Assistant to help keep daily office operations running smoothly.
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NewAdministrative Assistant BioLogosAdministrative AssistantGrand Rapids, MIRemoteDevelopment Support: Performs a variety of administrative support tasks for the development and grants team, including responding to donor inquiries, updating donor records and recurring giving information, maintaining donor database information, coordinating travel and meetings, and assisting with routine fundraising and grant-related activities. Program Support: Performs administrative support tasks for the program team, including assisting with program events and activities, maintaining and tracking program documentation, sending project management reminders, and supporting monitoring, evaluation, and learning (MEL) documentation processes.
Project Coordinator & Marketing Assistant Cornerstone UniversityProject Coordinator & Marketing AssistantGrand Rapids, MICornerstone University is seeking a highly organized, collaborative, and reliable Project Coordinator & Marketing Assistant to support Cornerstone University projects under the direction of the WCSG Brand Manager. Participate in event planning committees and help coordinate efforts to plan, market and execute Advancement and Alumni events including donor events, speaker events, homecoming, reunions, etc.
Investment Operations Coordinator Van Andel InstituteInvestment Operations CoordinatorGrand Rapids, MICoordinate with internal finance team members to support tax, IRS, audit, regulatory, compliance, foreign tax documentation, and other financial reporting-related filings, including collecting, organizing, maintaining, and following up on relevant documentation such as K-1s, withholding forms, foreign tax documents, and other fund-related tax materials. Assist with basic account-opening processes, standing instruction updates, custodian-bank documentation, administrative forms, onboarding documentation, subscription materials, KYC/AML requests, banking documentation, and other counterparty paperwork.
Benefits Coordinator UFP IndustriesBenefits CoordinatorGrand Rapids, MichiganThe Benefits Coordinator is a member of the Corporate Benefits Team and serves as a key resource for employees navigating their benefits, providing guidance and support across a wide range of questions, including more complex or sensitive situations. This role supports the day-to-day administration of benefit programs, including enrollment, recordkeeping, and communication, while working closely with HR administrators and vendors to ensure accurate processing and timely resolution of issues.
NewBusiness Office Coordinator - Northwest Primary Care Trinity HealthBusiness Office Coordinator - Northwest Primary CareWalker, MichiganGreat opportunity for a Business Office Coordinator professional to work in an organization that focuses on treating the whole person, physically, emotionally and spiritually. Trinity Health offers Daily Pay - if you’re hired as an eligible colleague, you’ll be able to see how much you’ve made every day and transfer your money any time before payday.
Administrative Assistant Crossroads Prison MinistriesAdministrative AssistantGrand Rapids, MIFull timeReporting to the Vice President of Finance and Advancement, the Administrative Assistant will execute the daily functions including, but not limited to: Serve as the welcoming first point of contact for visitors, callers, ministry partners, and guests. As our Administrative Assistant, you'll play an important part in supporting the ministry, serving our partners, and helping create an environment where meaningful work can flourish.
Administrative Assistant Nature's Trees, Inc.Administrative AssistantGrand Rapids, MIThe position further supports the branch location by administering the customer database and files, completing paperwork accurately and efficiently, and providing general administrative and office support to Sales Arborists. Our Sales Assistants provide world-class customer service by answering incoming customer calls, creating and maintaining positive rapport, and processing payments.
Professional Services Coordinator Intertek Testing Services NA IncProfessional Services CoordinatorKentwood, MIFull timeWorking at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life. Professional Services Coordinator - Kentwood, MIIntertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Professional Services Coordinator to join our Transportation Technologies team in Kentwood, MI.
Operations Coordinator Northpointe BankOperations CoordinatorGrand Rapids, MIRemote$21This role is ideal for a detail-oriented mortgage professional who enjoys working in a fast-paced environment, managing multiple priorities, and collaborating across teams to help deliver an exceptional borrower experience while maintaining compliance with regulatory requirements. Join a collaborative, operations-focused environment where your work directly supports the mortgage fulfillment process and helps ensure borrowers receive accurate, timely, and compliant loan documentation.
Residence Life Coordinator Davenport UniversityResidence Life CoordinatorGrand Rapids, MIThis includes the development of students, the supervision of resident assistant staff, student leaders, and other student employees, the management and oversight of facilities, facilitating crisis management, developing and executing programming, and effectively collaborating with other university departments. Provide administrative leadership for department functions including room assignment process, housing contracts and assignments, building opening and closings (breaks), and camps/conferences.
Mortgage Servicing Specialist – Loss Mitigation Coordinator Member First Mortgage LLCMortgage Servicing Specialist – Loss Mitigation CoordinatorGrand Rapids, MIFounded on the credit union philosophy of “People Helping People,” Member First Mortgage provides full-service mortgage solutions to over 200 credit unions nationwide. The associate will assist with document preparation, mailing, scanning, and tracking, while also supporting internal workflows and communication across teams.
NewAdministrative Assistant Human Learning Systems LLCAdministrative AssistantGrand Rapids, MICMT will responsible to ensure that the following areas are functioning within each CMT: CTTRC, Projected Separations, High School Equivalency, CTT and CTT Credential, Literacy and Numeracy TABE, Evaluation of Student Progress, WBL, Career Transitions Readiness, CSS, Employability Skills, Contextual Learning, Career Transitions/Career. Types correspondence, reports, and memos; creates and maintains databases and spread-sheet files; opens and routes incoming mail, prepares outgoing mail.
Administrative Assistant / Scheduler Homewatch CareGiversAdministrative Assistant / SchedulerGrand Rapids, MichiganRole: The Scheduler/Administrative Assistant is responsible for developing and maintaining the schedules of company employees, all of whom work flexible shifts, scheduling caregiver engagements, and direct client contact regarding schedules and changes of those schedules. Homewatch CareGivers welcomes individuals into our family who are eager to continually learn in order to best serve customers’ evolving needs, and who demonstrate the passion for connecting people to the quality services they deserve.
Senior Administrative Assistant 1 Haley & Aldrich IncSenior Administrative Assistant 1Grand Rapids, MISupports Construction Services staff and project teams with purchase orders, work authorizations, travel arrangements, vendor accounts, procurement of field equipment and supplies, permits and other tasks, as assigned. Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes.
NewAdministrative Assistant For Real Estate Office Smallegan Real EstateAdministrative Assistant For Real Estate OfficeGrand Rapids, MI$43,500–$46,500 / yearResponsibilities: • Provide administrative support to leadership and team members • Manage schedules, appointments, and internal coordination • Assist with organizing office systems, files, and documentation • Complete special projects as assigned • Assist with transaction coordination tasks and document management • Support listing coordination activities and vendor communication • Assist with email marketing campaigns and database management • Assist with various marketing and administrative projects Qualifications: • Must have a valid Real Estate License • Has knowledge of Microsoft Office and customer relationship management software • Either already has or is working towards real estate license • Communicates well, both verbally and written • Weekend and evening availability Compensation: $43,500 - $46,500 yearly. • Provide administrative support to leadership and team members • Manage schedules, appointments, and internal coordination • Assist with organizing office systems, files, and documentation • Complete special projects as assigned • Assist with transaction coordination tasks and document management • Support listing coordination activities and vendor communication • Assist with email marketing campaigns and database management • Assist with various marketing and administrative projects.
EHS Coordinator-2 Dematic CorpEHS Coordinator-2Grand Rapids, MI$26.70–$35 / hourTasks and Qualifications: What You Will do in This Role: Advise and assist site supervisors on EHS matters, including fact/data gathering, problem identification/resolution, and offering objective assistance and mentorship on EHS issues. Performs routine work within a technical or paraprofessional area, identifying problems as they occur and suggesting appropriate steps to solve them in non-complex situations.
Patient Coordinator/Medical Receptionist - Benefits Offered - Walker Grand Rapids OphthalmologyPatient Coordinator/Medical Receptionist - Benefits Offered - WalkerWalker, MIA Patient Coordinator is trained to act as the first point of contact for our patients where they set the tone for the patient's visit through excellent patient care. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology.
Christkindl Markt Operations Coordinator The Grand Rapids Downtown MarketChristkindl Markt Operations CoordinatorGrand Rapids, MichiganInspired by the beloved European Christmas markets, the Christkindl Markt welcomes hundreds of thousands of guests each holiday season for shopping, food, entertainment, and festive experiences that celebrate community and create lasting memories. You'll work closely with vendors, staff, city departments, contractors, and community partners to help ensure every detail comes together seamlessly, from year-round planning to daily event operations during the holiday season.
NewService Appointment Coordinator Kool Automotive GroupService Appointment CoordinatorGrand Rapids, MichiganIn this role, you'll answer incoming calls, schedule service appointments, assist with customer follow-up, and help keep our service department running smoothly. Kool Chevrolet is a family-owned dealership committed to providing exceptional customer service in a friendly, team-oriented environment.
NewService Coordinator GeneracService CoordinatorZeeland, MichiganSpecific conditions of this job include are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Powering Michigan since 1997, we pride ourselves on an ongoing tradition of providing excellent products and outstanding service for our customers.
Witness Coordinator KMRG, LLCWitness CoordinatorGrand Rapids, MIFull timeYour responsibilities will include assisting with witness management, arranging travel, coordinating with various agencies, preparing documentation, and ensuring adherence to Department of Justice (DOJ) guidelines. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc.
NewAdministrative Assistant Brio Living ServicesAdministrative AssistantGrand Rapids, MI$19–$20 / hourThis role is ideal for an organized and personable professional who enjoys making a difference through administrative support, including scheduling appointments, preparing meeting minutes, and handling a variety of clerical and office tasks. Ability to communicate tactfully and effectively in person and on the phone with team members, residents, family members, visitors, and the general public.
NewLegal Administrative Assistant Precision & Client Focus Bodman Law FirmLegal Administrative Assistant Precision & Client FocusGrand Rapids, MIThe ideal candidate has prior experience in a legal environment, excellent organizational skills, and proficiency in Microsoft Word and Outlook. A law firm in Grand Rapids is seeking an experienced Administrative Assistant to support attorneys and staff.
NewAdmin Support Coordinator Corewell HealthAdmin Support CoordinatorHastings, MIAdditional responsibilities include collecting and analyzing data, developing and maintaining reports, tracking departmental metrics, supporting special projects, managing office supplies and equipment, and coordinating multiple priorities in a fast-paced environment. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do.
Administrative Assistant - The Oaks (THSC) Trinity HealthAdministrative Assistant - The Oaks (THSC)Muskegon, MIThe ideal candidate demonstrates excellent customer service skills, strong organizational abilities, and a compassionate approach to working in a senior living setting. Description: The Administrative Assistant at The Oaks Assisted Living Facility serves as the first point of contact for residents, families, visitors, and staff.
NewAdministrative Assistant BDO USA PCAdministrative AssistantGrand Rapids, MI$26–$35 / hourThe annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm's success, with no employee contributions. Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
FMS Coordinator HR AllianceFMS CoordinatorCaledonia, Michigan$60,000–$65,000About HR Alliance: HR Alliance Group (HRA) is the core organization that unites all divisions into one integrated network — connecting HR, business support, financial management, therapy, and home healthcare. JOB SUMMARY: The FMS Coordinator – SDP provides centralized coordination and administrative support for financial management services operations under the Service Delivery Program (SDP).
Tax Workflow Coordinator Doeren Mayhew CPAs and AdvisorsTax Workflow CoordinatorGrand Rapids, MIDoeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. • Provide back-up support for reception, greeting clients and visitors in a friendly, professional manner upon arrival at the office, and answering and transferring incoming calls to appropriate team members.
Administrative Assistant Christian Reformed ChurchAdministrative AssistantGrand Rapids, MIThe Administrative Assistant provides administrative support to ReFrame Ministries by managing devotionals, processing donor receipts, and maintaining records. Prepare and send thank-you letters for special donations, including IRAs, estates, memorials, and welcome letters for new donors.
Part Time Front Desk and Administrative Assistant GRBSPart Time Front Desk and Administrative AssistantGrand Rapids, MichiganIn this role, you will be responsible for creating a positive first impression for visitors, managing daily administrative tasks, and ensuring our office operations run smoothly and efficiently. Answer, screen, and forward incoming phone calls, taking accurate messages and directing inquiries to the appropriate department.
NewExecutive Administrative Assistant XtendExecutive Administrative AssistantGrand Rapids, MI$20–$24 / hourXtend and USA CUSO are seeking an Executive Administrative Assistant to provide high-level administrative support to executive leadership while helping coordinate board activities, company events, travel arrangements, and organizational communications. This role is ideal for a highly organized professional who thrives in a fast-paced environment, excels at managing multiple priorities, and enjoys supporting leadership teams through exceptional service and attention to detail.
NewFuture Opening: Administrative Assistant / Scheduler HCAOAFuture Opening: Administrative Assistant / SchedulerGrand Rapids, MI$15–$18 / hourRole: The Scheduler/Administrative Assistant is responsible for developing and maintaining the schedules of company employees, all of whom work flexible shifts, scheduling caregiver engagements, and direct client contact regarding schedules and changes of those schedules. Homewatch CareGivers welcomes individuals into our family who are eager to continually learn in order to best serve customers' evolving needs, and who demonstrate the passion for connecting people to the quality services they deserve.
Administrative Assistant The Christian Reformed Church in North AmericaAdministrative AssistantGrand Rapids, Michigan$20.94 / hourPURPOSE The Administrative Assistant provides administrative support to ReFrame Ministries by managing devotionals, processing donor receipts, and maintaining records. Prepare and send thank-you letters for special donations, including IRAs, estates, memorials, and welcome letters for new donors.
Off-Campus Programs and Experiential Learning Coordinator Calvin UniversityOff-Campus Programs and Experiential Learning CoordinatorGrand Rapids, MIThe coordinator works closely with the Associate Director of Experiential Learning and Director of Off-Campus Programs to manage marketing, recruitment, operations, and assessment of Calvin's Off-Campus programs. SUMMARY: The Off-Campus and Experiential Learning Coordinator helps champion and facilitate transformative learning opportunities to aid student learning and formation at Calvin.
NewAdministrative Assistant - Entry Level Total Quality LogisticsAdministrative Assistant - Entry LevelGrand Rapids, MI$19.78–$21 / hourAs a company that operates 24/7/365, TQL manages work-life balance with sales support teams that assist with accounting, and after hours calls and specific needs. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties.
NewAdministrative Assistant Customer Support Kitchen Tune-Up Grand Rapids Forest HillsAdministrative Assistant Customer SupportGrand Rapids, MIKitchen Tune-Up® franchises are independently owned and operated businesses and if you accept a position with an Kitchen Tune-Up® franchisee, you are employed by that franchisee, and not by franchisor HFC KTU LLC, nor any of its parents or affiliates. Kitchen Tune-Up is seeking an Administrative Assistant to provide customer support and administrative help for our busy team of kitchen remodelers.
Administrative Assistant - Customer Support Kitchen Tune-Up Grand Rapids Forest HillsAdministrative Assistant - Customer SupportGrand Rapids, MichiganKitchen Tune-Up® franchises are independently owned and operated businesses and if you accept a position with an Kitchen Tune-Up® franchisee, you are employed by that franchisee, and not by franchisor HFC KTU LLC, nor any of its parents or affiliates. Our 5 Core Services include our exclusive 1 Day Wood Restoration Tune-Up, Cabinet Re-Facing, Redooring, Cabinet Painting, and Custom Cabinets.
Dietary Coordinator (034) - Harbor Point Nunica East - Combo 1st/2nd Shift Full Time Hope Network Behavioral HealthDietary Coordinator (034) - Harbor Point Nunica East - Combo 1st/2nd Shift Full TimeNunica, MIFull timeAs a Dietary Coordinator, you are a key leader responsible for overseeing kitchen operations and ensuring quality food service in accordance with Federal, State, and local regulations, as well as Hope Network policies and procedures. At Hope Network, over 2,800 compassionate professionals serve individuals across 280+ locations statewide—each playing a vital role in creating powerful comebacks.
Clinical Coordinator or Program Administrator University of Detroit MercyClinical Coordinator or Program AdministratorGrand Rapids, MIMichigan's largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. The ideal candidate is highly organized, detail-oriented, systems-driven, and capable of managing complex clinical databases and accreditation-related processes.