974 Results for

Administrative Jobs in East Palo Alto, CA

Jobs

MENLO PARK, CA30+ days ago

Full-time
Employee

Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.

New!

San Francisco, CA3 days ago

$75,000–$100,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This company concentrates its practice on estate planning, trust administration, and related private client matters, delivering thoughtful, personalized legal solutions tailored to each client’s unique goals.

New!

San Jose, CA3 days ago

$90,000–$110,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We offer the opportunity to make a meaningful impact, working with top-tier clients, while enjoying career growth and work-life balance at a premier firm!

New!

Emeryville, CA1 day ago

$36–$41.40

The minimum qualifications for School Speech Language Pathologist Assistant: · 1 year of verifiable, professional experience as School Speech Language Pathologist Assistant within the last 3 years (may include residency or clinical practicum). Epic Special Education Staffing is partnering with an exceptional school district who is looking for a contract School Speech Language Pathologist Assistant for the 2025 - 2026 school year.

New!

Albany, CA1 day ago

$36–$41.40

New!

San Francisco, CA6 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

San Francisco, CA6 days ago

$70,000–$85,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

New!

Oakland, CAToday

Physical Requirements: The essential functions of this position require the ability to: Work outside in varying temperature, weather, and humidity conditions-100% of the job is performed outside, work alone and in remote locations. About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions.

New!

Oakland, CAToday

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions.

San Francisco, CA13 days ago

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. As a Cantonese-English Bilingual Customer Service Representative working at the Embacardo BART station in San Francisco, CA, you’ll be a part of bringing humanity to business.

San Francisco, CA13 days ago

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. TTEC is a global consulting, technology, and managed services company that helps brands deliver smarter, more human customer experiences through data, AI, and technology.

New!

Foster City, CA1 day ago

$149,800–$240,100 Per Year

This position requires working closely with Product teams to understand go‑to‑market strategies and client demand, develop subject matter expertise, deliver high‑quality product documentation, define efficient implementation and onboarding processes, and establish support models that enable consistent and scalable product adoption. The individual will also partner with service experience teams across Visa’s five global regions to drive global readiness by communicating product launches and enhancements, supporting pilot initiatives, and training regional Client Services teams to ensure long‑term success.

New!

Santa Clara, CA1 day ago

$87,120–$145,200 Per Year

The Assistant Superintendent (Assistant Supt.) supports managing work flow consistent with the project schedule, communicates project priorities to field staff and subcontractors, maintains daily log/report of all activities and site conditions, and manages the punch list and closeout process through owner/architect acceptance. Ensure complete, accurate daily documentation of work orders/tickets, understand subcontractor scope of work to avoid unnecessary change orders, and identify problems early and act immediately to provide solutions.

New!

Stanford, CAToday

$18.70–$22.44 Per Hour

Whether you’re helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people’s lives.  . Before getting started, they review their sales goals, learn about new arrivals and top-selling items, and stay up to date on current trends and promotions - so they’re fully informed and ready to engage, educate, and sell with confidence.

New!

San Jose, CAToday

Remote

$44,000–$80,000

Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Engage with customers, via inbound calls, responding to their inquires which may include providing product and service level guidance, processing transactions to include options, equities, mutual funds and fixed income trades and other specialized monetary requests.

New!

San Francisco, CAToday

Remote

$44,000–$80,000

Oakland, CA9 days ago

Location: OHNS/Ear, Nose & Throat, UCSF BCH Oakland OPC2. Managing patient documentation requests.

New!

Pleasanton, CA6 days ago

Work includes inspection of customer vehicles and frequent movement around the Service Department to convey information between customers and service technicians. Frequently interacts with customers, service manager and service technicians, and employees from various departments in the dealerships.

New!

Pleasanton, CA3 days ago

New!

San Francisco, CAToday

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Francisco, CA12 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are committed to helping working families secure reliable benefit programs that enhance long-term financial stability. Your role is to educate, answer questions, and guide them through a professional and supportive consultation experience, ensuring they feel informed and confident in their decisions.

San Jose, CA12 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are a growing organization dedicated to helping individuals and families access benefit programs that strengthen their long-term financial security. Our focus is on delivering honest guidance, maintaining professionalism, and ensuring every member we work with receives a supportive and positive experience.

New!

Stanford, CA1 day ago

$35–$40 Per Hour
Full-time
Employee

R&DE Finance & Administration, which includes the Finance, Budget Management, and Vendor Management & Contracts teams, provides innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships. May include identifying potential vendors, preparing Request for Quotations (RFQ), Requests for Proposals (RFP), conducting site visits, obtaining bids, preparing and evaluating bids, and negotiating with suppliers.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

New!

Stanford, CA1 day ago

$20–$25 Per Hour
Temporary
Contractor

This includes handling the critical calls associated with the Medical Center. Duration: 03 Months (High Possibility of extension as well as conversion).

Stanford, CA10 days ago

$27–$27 Per Hour
Full-time
Employee

At the direction of the Housing Building Manager, perform inventory counts, monitor vendor work progress, count fixtures, and verify completed work orders and custodial cleaning. Conduct thorough facility and room inspections at the direction of the Housing Building Manager to assess current conditions, safety concerns, missing furniture, and identify damage and maintenance needs.

San Francisco, CA30+ days ago

Full-time
Employee

What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.

San Jose, CA30+ days ago

Provide concierge support to executives’teams, building and floor support with questions, travel, notary service, business card ordering, supply or equipment ordering and resource seeking. •Displays professional etiquette, maintains discretion, and uses appropriate interpersonal skills in interactions at all organizational levels.

San Francisco, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

Palo Alto, CA30+ days ago

Duties: The CW will handle daily business center operations, including welcoming clients, managing conference rooms, coordinating services, handling administrative tasks, and ensuring a professional on site experience while juggling multiple priorities. A successful candidate would be highly organized, professional, and client focused in a fast paced business center environment and communicating effectively with clients and peers.

San Francisco, CA30+ days ago

If you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. Youll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks.

South San Francisco, CA17 days ago

Offers productive and relevant views and information to impact decisions Driving for Results People demonstrating this competency drive for the achievement and improvement of business results, such results being broader in nature and with greater business impact at higher levels in the organization. Competencies: Collaboration and Teamwork People demonstrating this competency have a drive to work with peers, partners, and others, including individuals outside their own team and functional area to positively impact business performance and optimize the input of those involved.

Santa Clara, CA30+ days ago

Governance & Meetings: Manage complex scheduling across time zones, prepare meeting documents, and synthesize high-quality, actionable meeting minutes. Detailed Responsibilities: Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to meet project milestones and clear dependencies.

San Francisco, CA21 days ago

At these customer locations, we have the capability to provide these services: mail, shipping & receiving, copy/production center, reception, hospitality, and conference room setups. Work Address: Since the work locations vary day-to-day, there are multiple addresses where the temp could be at in downtown San Francisco.

Campbell, CA30+ days ago

We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer.

Burlingame, CA15 days ago

$23–$25 Per Hour

To determine specific pay Company will consider the following factors: the applicant’s education, training, or experience related to the job position, geographic location where the work is performed, and other relevant factors. Where required under applicable law, WVP provides eligible employees with leave, and similar benefits programs, all in accordance with state and local law.

New!

San Francisco, CA2 days ago

$100,000–$125,000 Per Year

By providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world‑renowned physician leading an elite concierge medical practice.

San Francisco, CA23 days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

Santa Clara, CA30+ days ago

Core duties incudes using industrial equipment (floor scrubbers), removing debris/hazardous materials, managing trash/recycling, restocking supplies, and notifying management of maintenance needs. Production & Warehouse Cleaning: Sweeping, mopping, and using powered floor scrubbers to remove oil, dust, and manufacturng debris.

Alviso, CA14 days ago

$23–$25 Per Hour

We’re hiring a Dental Front Desk Receptionist in San Jose, California who wants a consistent weekday schedule and the opportunity to be the welcoming face of a busy clinical dental practice. If you want a Dental Front Desk Receptionist role where you help patients access quality care while maintaining a consistent weekday schedule, this is worth a conversation.

San Francisco, California30+ days ago

$22.54

About Avis Budget Group:Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. Ability to lift up to 50 pounds, continuously sit, stand, walk, enter, exit, and drive a variety of automobiles in all weather conditions, talk, hear/listen and type.

San Francisco, California30+ days ago

$22.54

San Francisco, California30+ days ago

$22.54

New!

Daly City, California6 days ago

$18–$25

Financial Transactions: Handling check-ins/check-outs, processing payments, and discussing invoices or third-party financing options (e.g., CareCredit/Scratchpay). Key Responsibilities:Client Communication: Greeting clients, answering multi-line phone systems, and managing hospital email/text communications.

Fremont, California30+ days ago

$22–$29

Knowledgeable about dental insurance billing, insurance aging, patient aging reports, and can manage A/R for the office. Knowledge of centric ascend is a big plus and inputting patient data on computer is necessary.

Saratoga, California30+ days ago

$22–$26

We are an established orthodontic lab seeking a highly organized, reliable, and friendly Office Manager/Admin to support our daily operations. This role blends administrative work, customer communication, and hands‑on coordination of lab cases.

Berkeley, California30+ days ago

$21–$26

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to grab, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. We have a 3000 square foot facility with 5 exam rooms, a large treatment area, dental suite, surgery suite, and Fear Free warming cages.

Berkeley, California30+ days ago

$19.50–$25

While performing the duties of this Job, the employee is regularly required to stand, walk, use hands to grab, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. We have a 3000 square foot facility with 5 exam rooms, a large treatment area, a dental suite, a surgery suite, and Fear Free warming cages.

Daly City, California30+ days ago

$25–$35

As a vital leader working alongside the Practice Manager, you will be the driving force behind our clinic's success, ensuring smooth operations, a positive workplace, and exceptional client care. Build the Best Team: Handle all HR functions, including recruitment, training, performance management, and fostering a supportive, compliant workplace culture.

San Jose, California30+ days ago

$20–$28

Our office is modern & clean, we have a great/friendly work environment among our doctors & other team members, and we receive very positive feedback from our patients! We are looking for someone with a positive attitude, friendly, hard-working, responsible, a team player, and who communicates well.

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Administrative Jobs in East Palo Alto, CA

Jobs

Personal Assistant Manager (2026)Excellence Services, LLC

Estate Planning AssistantJobot

Litigation AssistantJobot

Speech Language Pathologist Assistant SchoolEpic Special Education Staffing

Speech Language Pathologist Assistant School 2026-2027 SYEpic Special Education Staffing

Office AdministratorVaco LLC

Legal AssistantVaco LLC

Bilingual English/Spanish Customer Service RepresentativeTransdev

Customer Service Representative Bilingual Cantonese/MandarinTransdev

Bilingual Customer Service Representative – Cantonese-English - Part TimeTTEC

Bilingual Customer Service Representative - Mandarin-English - Part TimeTTEC

Senior Consultant, Client Services - Global Service ExperienceVisa Technology and Operations LLC

Commercial Construction Assistant SuperintendentHITT Contracting

Retail Selling Support Associate - Womens Clothing, Stanford Shopping Center - Part TimeMacy’s

Client Support Specialist - Greater San Jose, CA Area (REMOTE)Fidelity Investments

Client Support Specialist - Greater San Francisco, CA area (REMOTE)Fidelity Investments

Administrative/Practice CoordinatorAxelon Services Corporation

Service AdvisorHendrick Automotive Group

Service AssistantHendrick Automotive Group

Executive AssistantReed Smith LLP

Customer Service Representative (Work From Home)AIL

Customer Service Representative - Work From HomeAIL

Administrative Services AdministratorTalent Software Services

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Medical Customer support/ AdminCollabera

Facilities InspectorTalent Software Services

Phlebotomist / Administrative Assistant1Life Healthcare, Inc.

Executive AssistantLancesoft

Administrative Assistant APAvata Partners (a Division of ZOE Holding)

Senior On-Site Service Specialist.Managed Services Onsite Senior On-Site Service Specialist.Managed Services OnsiteLancesoft

SecretaryAvata Partners (a Division of ZOE Holding)

Media Prep Lab Services Associate TechnicianLancesoft

Administrative SupportCompass Consulting

Area Customer Service CoordinatorLancesoft

Administrative AssistantC2Earth, Inc.

Veterinary Receptionist - Urgent Care (Part-time, swing shift)Burlingame Family Pet Hospital

Admin Assistant / EAJudge Group

Administrative Assistant – Digital MarketingMatchPointe Group

Facilities OperatorFabrinet West

Dental Front Desk ReceptionistTitan Placement Group

Customer Experience Specialist - PTAvis Budget Group

Customer Experience Specialist- PTAvis Budget Group

Customer Experience Specialist - FTAvis Budget Group

Veterinary ReceptionistDaly City Pet Hospital

Dental Office ReceptionistAll Care Dental

Office Admin/Dental Lab Manager (Ortho)Insight Dentalogics, Inc.

Experienced Client Service RepresentativeBerkeley Animal Hospital

Kennel AssistantBerkeley Animal Hospital

Veterinary Office ManagerDaly City Pet Hospital

Dental Front Desk AssistantBlossom Valley Smiles

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