369 Results for

Administrative Jobs in Scotts Valley, CA

Jobs

MENLO PARK, CA30+ days ago

Full-time
Employee

Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.

New!

San Jose, CA4 days ago

$90,000–$110,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We offer the opportunity to make a meaningful impact, working with top-tier clients, while enjoying career growth and work-life balance at a premier firm!

New!

Santa Clara, CA2 days ago

$87,120–$145,200 Per Year

The Assistant Superintendent (Assistant Supt.) supports managing work flow consistent with the project schedule, communicates project priorities to field staff and subcontractors, maintains daily log/report of all activities and site conditions, and manages the punch list and closeout process through owner/architect acceptance. Ensure complete, accurate daily documentation of work orders/tickets, understand subcontractor scope of work to avoid unnecessary change orders, and identify problems early and act immediately to provide solutions.

San Jose, CA14 days ago

From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, Western Digital is fueling a brighter, smarter future. An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.

San Jose, CA14 days ago

$250,000–$350,000 Per Year

The Tax Managing Director, Transaction Advisory Services is an essential team member that will team with the west region transaction advisory principals to grow the practice and will lead teams responsible for traditional large firm M&A tax consulting (deal structuring, due diligence, post-deal integration, tax attribute management, and other special projects). The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.

Palo Alto, CA10 days ago

$140–$185.19 Per Hour

This role is responsible for leading both 24/7 facilities operations and the overall strategic plan in the following areas: 1. Food services at Palo Alto Hospital campus: manages patient ordering, meal preparation and delivery for patients at 300 and 500 Pasteur, tableware and cookware maintenance, Palo Alto hospital campus staff and visitor food options, food vendors, food production & procurement, and executive dining, catering & event services. 2. Environmental services (EVS) at Palo Alto hospital campus: 24/7 operations that oversees general aesthetics and cleaning, waste stream management, patient room, and terminal room cleanings in 300 Pasteur, 500 Pasteur, 875 Blake Wilbur and 900 Blake Wilbur, representing a total of 1,877,637 square feet.

New!

Palo Alto, CA1 day ago

$18.70–$22.44 Per Hour

Whether you’re helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people’s lives.  . Before getting started, they review their sales goals, learn about new arrivals and top-selling items, and stay up to date on current trends and promotions - so they’re fully informed and ready to engage, educate, and sell with confidence.

New!

Mountain View, COToday

Basic medical terminology knowledge Minimum of 6 months’ customer service experience At least 1 year of clerical, call center, or healthcare administrative experience Proficiency with Microsoft Office Suite (Outlook, Excel, Word) Typing and data entry speed sufficient for a fast-paced environment (at least 50 words per minute (WPM) Ability to pass a federal background investigation and obtain Tier 1 security clearance About Aptive Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10-year Integrated Critical Staffing Program (ICSP). Job Summary Job Title: Medical Support Assistant Department: Department of Veterans Affairs Healthcare System: VA Health Care System Location: Onsite; Aurora, CO Salary Range: $22.99, $5.09 H&W Work Schedule: Full-time Overview: Arrow ARC is seeking reliable and mission-driven Medical Support Assistants (MSAs) to support Veterans served by the VA Eastern Colorado Health Care System.

New!

Mountain View, COToday

New!

Mountain View, COToday

New!

Half Moon Bay, CA1 day ago

$27.65–$28.65

Guest Service Support Experts will be on their feet and moving around (stand, sit, or walk for an extended time; moving over sloping, uneven, or slippery surfaces), managing the menu (read and visually verify information), and taking a hands-on approach to work (move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance and 50 pounds with assistance; reach overhead and below the knees, including bending, twisting, pulling, and stooping). Whether setting tables, assisting the kitchen, or cleaning work areas and replenishing supplies, the Guest Service Support Expert provides the support that make transactions feel like part of the experience.

New!

East Palo Alto, CAToday

$20–$24 Per Hour

Works closely with physicians, clinic staff, and ancillary teams to ensure accurate booking of procedures, including verification of provider block time, room availability, equipment, and supplies. Enters and updates scheduling data, manages changes and reschedules, and communicates updates to patients and care teams.

New!

Gilroy, CA3 days ago

Develop daily and weekly workforce plans by factoring customer needs, estimated unscheduled repairs, available parts, technician skill sets and work hours to maximize customer service and productivity. • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

San Jose, CA13 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are a growing organization dedicated to helping individuals and families access benefit programs that strengthen their long-term financial security. Our focus is on delivering honest guidance, maintaining professionalism, and ensuring every member we work with receives a supportive and positive experience.

New!

Stanford, CA2 days ago

$20–$25 Per Hour
Temporary
Contractor

This includes handling the critical calls associated with the Medical Center. Duration: 03 Months (High Possibility of extension as well as conversion).

New!

Stanford, CA2 days ago

$35–$40 Per Hour
Full-time
Employee

R&DE Finance & Administration, which includes the Finance, Budget Management, and Vendor Management & Contracts teams, provides innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships. May include identifying potential vendors, preparing Request for Quotations (RFQ), Requests for Proposals (RFP), conducting site visits, obtaining bids, preparing and evaluating bids, and negotiating with suppliers.

Stanford, CA11 days ago

$27–$27 Per Hour
Full-time
Employee

At the direction of the Housing Building Manager, perform inventory counts, monitor vendor work progress, count fixtures, and verify completed work orders and custodial cleaning. Conduct thorough facility and room inspections at the direction of the Housing Building Manager to assess current conditions, safety concerns, missing furniture, and identify damage and maintenance needs.

Los Gatos, CA16 days ago

$24–$26 Per Hour

In this role, you will schedule and manage the flow of appointments, provide empathetic customer service, manage a multi-line phone system, process financial transactions, answer inquiries, and provide essential information about the services we provide. We strive to offer excellence in veterinary care and are committed to promoting responsible pet ownership, preventative health care, and to providing educational opportunities for our clients.

Palo Alto, CA24 days ago

We are in search of a smart, friendly, customer and team oriented Front Office Manager who will be responsible for supervising the daily of operations of the front office team to help maximize revenues, profits and professionalism, while providing an example of attaining optimal guest satisfaction. Walk property regularly to ensure all areas are correctly set and maintained for the guest, if items need attention ensure that corrective actions take place, work with other managers, supervisors and line staff.

Palo Alto, CA14 days ago

An engineering firm is seeking a Technical Project Assistant to work directly with Principal by supporting project and administrative functions at their Palo Alto, CA office. Strong knowledge of MS Office and experience in administrative support.

San Jose, CA16 days ago

Ensure a welcoming, orderly, responsive, and open school; this includes responding to public inquiries, answering phones and emails, taking messages, checking voicemails, sending robocalls/robotexts, maintaining school apps (i.e. ParentSquare), responding to questions and concerns from families and students, and assisting faculty with inquiries. What You Get: In addition to joining a highly motivated team and engaging in meaningful work, you’ll have access to a comprehensive suite of benefits including a retirement plan, paid time off for federal holidays, organization-wide closures, and school-site closures and a personal leave bank of 2 days (16 hours) per year.

Santa Clara, California9 days ago

Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Our associates provide expert advice and a range of products and services our customers want to improve their construction, renovation and maintenance projects.

San Jose, California30+ days ago

This includes consulting with customers on their car rental as a rental sales agent, maximizing revenue opportunities by actively offering products and services and overcoming customer objections. As a Customer Service Sales Representative, you will be interacting with our customers to provide world-class service to Hertz customers by providing helpful, courteous, and quality assistance.

San Jose, CA30 days ago

$22–$25 Per Hour
Full-time

We are hiring a Virtual Administrative Assistant who can support day-to-day tasks for our internal teams. You will work closely with team members who will give you clear instructions and ongoing support.

San Jose, CA30 days ago

Remote

$55,000–$61,000 Per Year
Full-time

The successful candidate will possess exceptional communication skills, robust problem-solving abilities, and the capability to perform effectively in a fast-paced work environment. The primary responsibilities of this position include coordinating service requests, dispatching field personnel, and ensuring prompt and efficient customer support.

New!

Palo Alto, CA2 days ago

$36.46–$47.73 Per Hour
Full-time

W2)Job ID: 373526About BCforwardBCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Santa Clara, CA18 days ago

$18.50–$30 Per Hour

Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

San Jose, CA30+ days ago

Remote

$75,000–$85,000
Full-time

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a focus on efficiency, communication, and long-term growth, we provide our team members with the tools and flexibility needed to succeed—while maintaining a healthy work-life balance in a fully remote setting.

Milpitas, California30+ days ago

We are primarily a promote-from-within company that believes in developing our Support Staff and creating opportunities for careers in sales, HR, operations, management, and recruitment. This Support Specialist will work closely with Staffing Consultants to assist our providers with scheduling, customer service, case matching, and administrative tasks.

San Jose, CA24 days ago

$40–$45 Per Hour

Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space.

San Jose, California9 days ago

$23.07–$28.04 Per Hour

Dal-Tile has more than 9,500 employees in North America and sells its products through a network of more than 300 company-owned sales service centers, stone slabyards and design studios that service a robust network of trade customers. About Dal-Tile:Dal-Tile is the largest manufacturer and marketer of ceramic, porcelain, glass and metal tile as well as natural stone, large format slab and countertop products used in residential and commercial spaces across North America.

San Jose, California10 days ago

$24.50

Combined with our industry-leading services and solutions – including localized jobsite delivery, renovation programs, direct-ship options and innovative digital tools and capabilities, as well as dedicated sales and customer care teams – you can see why our more than 250,000 customers continue to trust HD Supply as their supplier of choice for serving their communities where people live, learn, work and play. HD Supply (a subsidiary of The Home Depot) is seeking a reliable and customer-focused Delivery Assistant to support our delivery drivers in safely and accurately delivering customer orders.

Santa Cruz, California18 days ago

$19.25–$19.25

Effectively manage ExtraMile and/or KKC foodservice and beverages to ensure maximization of sales and minimization of loss through continuously monitoring product levels and re-stocking as needed. Requirement/Qualifications:Must be sufficiently proficient in English to understand CSI policies, safety training, and job instructions, and to effectively communicate with customers and/or coworkers on work-related matters.

Capitola, California30+ days ago

$19.25–$19.25

Alviso, CA30+ days ago

You’re stepping into a senior credit seat that sits in the middle of the action—working directly with experienced commercial bankers to structure, challenge, and ultimately get deals done the right way. You’ll be the right hand to the Senior Credit Officer, helping scale a growing commercial platform while bringing greater consistency, creativity, and judgment to how credit decisions are made.

Menlo Park, CA30+ days ago

The ASA will be responsible for directly assisting an assigned group of local attorneys, in addition to providing global team support with a variety of administrative responsibilities, while working in a global team environment with a real-time work ticketing system (ServiceNow). Qualifications: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.

Menlo Park, CA30+ days ago

This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. Qualifications: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.

Sunnyvale, CA30+ days ago

$80–$85 Per Hour

Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! This role requires managing key IT Facilities and Infrastructure projects with a focus on structured cabling and network setups including WAN/LAN/WLAN and DAS systems.

San Jose, CA30+ days ago

Provide concierge support to executives’teams, building and floor support with questions, travel, notary service, business card ordering, supply or equipment ordering and resource seeking. •Displays professional etiquette, maintains discretion, and uses appropriate interpersonal skills in interactions at all organizational levels.

Palo Alto, CA30+ days ago

Duties: The CW will handle daily business center operations, including welcoming clients, managing conference rooms, coordinating services, handling administrative tasks, and ensuring a professional on site experience while juggling multiple priorities. A successful candidate would be highly organized, professional, and client focused in a fast paced business center environment and communicating effectively with clients and peers.

Santa Clara, CA30+ days ago

Governance & Meetings: Manage complex scheduling across time zones, prepare meeting documents, and synthesize high-quality, actionable meeting minutes. Detailed Responsibilities: Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to meet project milestones and clear dependencies.

Campbell, CA30+ days ago

We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer.

New!

San Jose, CA4 days ago

$33–$37

This role oversees daily center operations, supervises administrative support staff and center-based Caregivers, and ensures high-quality patient care, staff performance, and exceptional customer service. Under the direction and supervision of the Program Manager, the Center Supervisor provides comprehensive operational and leadership support to a healthcare center.

Santa Clara, CA30+ days ago

Core duties incudes using industrial equipment (floor scrubbers), removing debris/hazardous materials, managing trash/recycling, restocking supplies, and notifying management of maintenance needs. Production & Warehouse Cleaning: Sweeping, mopping, and using powered floor scrubbers to remove oil, dust, and manufacturng debris.

Alviso, CA15 days ago

$23–$25 Per Hour

We’re hiring a Dental Front Desk Receptionist in San Jose, California who wants a consistent weekday schedule and the opportunity to be the welcoming face of a busy clinical dental practice. If you want a Dental Front Desk Receptionist role where you help patients access quality care while maintaining a consistent weekday schedule, this is worth a conversation.

Santa Clara, CA30+ days ago

$64.33–$88.94 Per Hour

The ideal candidate brings a strong background in industrial automation, leadership of diverse engineering teams, and the ability to drive high-quality, compliant solutions from concept through commissioning. Support and oversee control panel design, industrial networking architecture, and system infrastructure including virtual environments and database integration (e.g., SQL Server).

Menlo Park, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

San Jose, CA11 days ago

$19–$27 Per Hour

Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. The customer service representative will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

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Administrative Jobs in Scotts Valley, CA

Jobs

Personal Assistant Manager (2026)Excellence Services, LLC

Litigation AssistantJobot

Commercial Construction Assistant SuperintendentHITT Contracting

Project Manager, Digital Customer ExperienceWD

Tax Managing Director, Transaction Advisory Services (M&A)bdo consulting

Vice President, Hospitality & FacilitiesStamford American International Hospital

Retail Selling Support Associate - Womens Clothing, Stanford Shopping Center - Part TimeMacy’s

Entry-Level Medical Administrative Assistant (Healthcare Support)Veterans Health Administration

Medical Support AssistantVeterans Health Administration

Entry-Level Medical Support AssistantVeterans Health Administration

Guest Service Support ExpertMarriott International, Inc

Surgery Scheduler (Healthcare Support)Tech One IT

Customer Service CoordinatorPenske Truck Leasing Co., L.P.

Customer Service Representative - Work From HomeAIL

Medical Customer support/ AdminCollabera

Administrative Services AdministratorTalent Software Services

Facilities InspectorTalent Software Services

Veterinary ReceptionistLos Gatos Dog & Cat Hospital

Front Office ManagerRadiate Hospitality, LLC

Technical Project AssistantBlueprint Hires

Office Manager (CA Candidate Pool)Summit Public Schools

Showroom Customer Service RepresentativeFerguson Enterprises, Inc.

Customer Service Sales RepresentativeHertz

Office AssistantBC Forward

Customer Service Representative-RemoteBC Forward

Executive AssistantBC Forward

Administrative Assistant/Scheduler - Home HealthIntouch Home Care Inc

Litigation Legal Secretary (Defense)Jobot

Support SpecialistRo Health, LLC

Administrative Assistant: 26-01148Akraya Inc.

Customer Service Representative - FTDal-Tile

Delivery AssistantHD Supply

Customer Service Representative CSI #1720Chevron

Customer Service Representative CSI #1707Chevron

VP - Commercial Credit AdministratorMRISpokane

Attorney Support AssistantConsultative Search Group

Legal SecretaryConsultative Search Group

IT Facilities & Infrastructure Project Manager: 26-00960Akraya Inc.

Executive AssistantLancesoft

Senior On-Site Service Specialist.Managed Services Onsite Senior On-Site Service Specialist.Managed Services OnsiteLancesoft

Administrative SupportCompass Consulting

Administrative AssistantC2Earth, Inc.

Center Support SupervisorTeemaGroup

Facilities OperatorFabrinet West

Dental Front Desk ReceptionistTitan Placement Group

Facilities Management Systems (FMS) LeadSelectek, Inc.

Administrative Assistant APAvata Partners (a Division of ZOE Holding)

LICENSED Property and Casualty CSRMonica Rodriguez-Farmers Insurance Agency

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