148 Results for

Administrative Jobs in Westbrook, ME

Jobs

New!

Portland, ME1 day ago

$17–$18 Per Hour

Our employees selected 75 State Street and Avesta Housing as a 2025 Best Places to Work in Maine because of our opportunities for career advancement, friendly workplace culture, impressive benefits and compensation, responsive managers, and company values! Located in the historic West End neighborhood of Portland, Maine, 75 State Street is a nonprofit senior community offering a continuum of care that includes Independent Living and Assisted Living.

New!

Kennebunk, ME5 days ago

$20–$23 Per Hour

This role involves opening new case files in the firm's CRM, managing office communications (including phone calls, emails, and correspondence), coordinating meetings, and monitoring critical deadlines. The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect.

Brunswick, ME29 days ago

The Main function of the Temporary Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.

Portland, Maine15 days ago

$17–$19.98 Per Hour
Full-time

The Store Consultant will operate and maintain a wide variety of equipment, move boxes and equipment, stock materials, manage the production queue and output, manage complex projects, manage retail supply, and complete assigned tasks based on priority. The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions.

New!

Portland, ME1 day ago

This includes collaborating with your team to transport and setup equipment at the collection sites in local communities, creating a welcoming and comfortable environment for volunteer donors, and following all safety procedures while collecting lifesaving blood donations that are delivered to hospitals. AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce.

Scarborough, ME7 days ago

By accessing multiple systems and programs, the Digital Banking Specialist meets our member’s needs, resolves issues, and educates members regarding products and services, and connects them to the resources they need. This includes Mobile Banking, Online Banking, Bill Payment Services, Online Account Opening, Electronic Member Communications, and Electronic Payments.

Freeport, ME30+ days ago

Temporary

This seasonal summer ( May1st-Nov1st) position is a hands-on role performing the maintenance and overall care of Wolfe's Neck Center's large campus. Operating a variety of maintenance and grounds equipment, including trucks, trailers, zero-turn mowers, weed wackers, power tools, etc.

New!

Yarmouth, MA1 day ago

$35,000–$55,000 Per Year

Winslow Plumbing & Heating in South Yarmouth, MA is looking to hire a full- or part-time Customer Service Rep (CSR) to help our customers get the HVAC, plumbing, electrical, or carpentry services they need. We're an award-winning company voted Best of the Best year after year and considered to be Cape Cod's most trusted home services provider.

Brunswick, ME30+ days ago

Were filling a critical and growing need in healthcare and provide a flexible option for our team members to earn great pay and build in-demand skills. As a PSS, you may be required to provide transportation, meal preparation, light housekeeping, and daily living assistance to patients, typically in an in-home setting.

Portland, ME9 days ago

Remote

We are seeking motivated and customer-focused individuals to join our team as Remote Customer Care Specialists. In this role, you will assist clients with their insurance needs while enjoying the flexibility of working from home.

Denmark, ME28 days ago

Care Lync is a Social Services agency focused on providing Support Coordination (Service Coordination/Case Management) services to adults diagnosed with Intellectual, Developmental and Physical Disabilities and Autism Spectrum Disorder who are enrolled in the Department of Human Services, Medicaid Waiver Program. The Support Coordinator / Service Coordinator / Case Manager will assist the person(s) receiving services in identifying and communicating his/her requests and needs for services and supports, which may include housing, medical, social, vocational and other community services.

Denmark, ME12 days ago

Portland, Maine30+ days ago

The essential functions of this position include, but are not limited to, the following such as sitting, standing, waking, bending and twisting, climbing, driving, pushing and pulling, speaking, hearing, writing, lifting, seeing, and reading. Knowledge of equipment operation such as computer terminal, telephone, calculator, copy machine, and fax machine is required.

Lewiston, ME24 days ago

The PSY - Liaison is a trained human services provider who assists law enforcement staff with behavioral health and/or substance use disorder calls for service, linking community members with area resource programs including but not limited to education, outreach, follow-up care to community members including youth, aging, and citizens in needs of housing, financial, food, legal, and transportation in order to reduce repeat calls for service. High School diploma or equivalent certification plus at least three years of related experience in behavioral health and/or substance use disorders services required; any equivalent combination of education, training, and/or experience that provides the required knowledge, skills, and abilities may be considered.

Scarborough, ME30+ days ago

$24–$26 Per Hour

We are a Maine-based family-run company that specializes in electrical services and installations including standby generators and ductless heat pump services. We recognize that relationships are a two-way street and that having happy and grateful team members is the way to bring world-class service to our customers.

Portland, ME26 days ago

The Certified Intentional Peer Support Specialist (CIPSS) is an active member of Spurwink Mental Health Center's Interdisciplinary Treatment Team and works in a seamless manner across each of its' adult psychiatric services. Certified Intentional Peer Support Specialist (CIPSS) certification and/or Certified Recovery Coach certification preferred.

Lewiston, ME19 days ago

As an alternative to hospitalization or law enforcement intervention, we provide stabilization, observation, assessment, and short-term intervention in a trauma-informed, culturally sensitive environment - open 24/7, 365 days a year, promoting safety, dignity, and recovery. Spurwink is hiring an Overnight Certified Intentional Peer Support Specialist (CIPSS) for our soon-to-open Lewiston Crisis Center, which offers a warm, welcoming environment for individuals ages 14+ experience urgent behavioral health needs.

Yarmouth, MA30+ days ago

$21–$23 Per Hour

Across 4 locations, our client has been serving the Cape & Martha's Vineyard for over 40 years featuring a wide range of products including Sub-Zero/Wolf, Bosch, Thermador, GE, Samsung, Miele, LG, Speed Queen, Electrolux and more. Our culture fosters a positive and supportive environment, empowering team members to excel in their roles, both personally and professionally.

South Portland, ME18 days ago

$19–$22.50 Per Hour

The Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.

North Berwick, ME30+ days ago

Perform procurement activities to ensure the customer’s current and anticipated demand for products and materials (stock and/or non-stock, or spot buy) are met and in alignment with’s purchasing strategies. Monitor the quality and timeliness of products and materials supplied;may coordinate the return of damaged goods and/or replacement items.

Auburn, ME19 days ago

This position requires efficiency and flexibility in performing detailed tasks in a fast-paced work environment with frequent interruptions, changing priorities, and multiple deadlines. The essential functions include, but are not limited to: Compile payroll data, post wages, and reconcile errors, in order to balance the payroll and maintain payroll records.

Dayton, ME30+ days ago

$17–$20 Per Hour

Personal Support Specialists (PSS) provide hands-on, non-medical support to older adults and individuals with disabilities to help them live safely and comfortably in their homes or residential settings. MaineTouch LLC is seeking Personal Support Specialists (PSS) to provide in-home personal care and support services to adults and seniors.

Freeport, ME30+ days ago

As a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.

Naples, ME30+ days ago

Potentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .

Portland, Maine7 days ago

$65,000–$70,000

AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce. Joining our team will provide you with the opportunity to make your career a force for good! https://americanredcross.wd1.myworkdayjobs.com/American_Red_Cross_Careers/job/Portland-ME/Blood-Collections-Supervisor_RC88404.

New!

Portland, Maine5 days ago

This includes collaborating with your team to transport and setup equipment at the collection sites in local communities, creating a welcoming and comfortable environment for volunteer donors, and following all safety procedures while collecting lifesaving blood donations that are delivered to hospitals. Joining our team will provide you with the opportunity to make your career a force for good! https://americanredcross.wd1.myworkdayjobs.com/American_Red_Cross_Careers/job/Portland-ME/Blood-Collection-Staff---Customer-Service_RC88110.

Portland, ME30+ days ago

City of Portland /Jetport has a need for a temporary support at the administrative reception desk in the office of the Airport Director . Great people skills and reliability for 5 day schedule 8 AM to 3:30 PM Mon - Fri.

East Poland, ME7 days ago

$21–$23 Per Hour

You'll work closely with the HR team to ensure smooth operations, handle visitor interactions, manage communications, and assist with various office needs. If you're ready to start a rewarding career as an Administrative Assistant in Poland, apply today or contact our recruiting team to learn more.

Portland, ME30+ days ago

Have all renewals, bonds reported and APs, cancellations and modifications processed before the books close for the month. Setup project folders for existing Principals for new projects/approvals.

Raymond, ME19 days ago

$20–$24 Per Hour

As a Front Desk Administrative Assistant, you'll play a vital role in ensuring smooth office operations and delivering excellent service to clients and visitors. As a Front Desk Administrative Assistant, you will be responsible for: Answering and directing incoming calls, greeting visitors warmly and professionally to create a welcoming atmosphere.

Topsham, ME22 days ago

This is a great opportunity for someone with sales, customer service, construction, design, flooring, tile, cabinetry, countertop, building materials, or home improvement experience who enjoys helping customers bring projects to life. If you have a background in sales, customer service, construction, design, flooring, tile, cabinetry, countertops, building materials, or home improvement, we want to hear from you.

Raymond, ME30+ days ago

$22–$24 Per Hour

This position provides an excellent opportunity to develop your skills in customer service, project management, and the marine industry while enjoying a collaborative and supportive work environment. As a Customer Experience & Sales Operations Coordinator, you'll be a vital part of the team supporting the entire boat sales lifecyclefrom initial inquiries to owner engagement.

Sanford, ME30+ days ago

Ideal candidate will have manufacturing experience and sales processing from quotes to proposals utilizing sales support software. Excellent employee work history, use of CRM or Salesforce and MS Office products.

Portland, ME30+ days ago

This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice.

Auburn, ME30+ days ago

GENERAL PURPOSE AND OBJECTIVES/POSITION STATEMENT: The PSS provides peer support services in accordance with the Peer Connect curriculum across all settings preferred by the youth including agency offices, youth's homes, and community-based settings. 3. Provide one-on-one peer support services to youth utilizing the Peer Connect curriculum, allowing the youth to select the location and setting in which they are most comfortable.

Portland, ME19 days ago

At Portland Veterinary Emergency and Specialty Care (PVESC), we’re building a unique and dynamic workplace where our team members thrive, grow, and continuously learn while delivering exceptional care to our patients and their families. We are honored to be recognized as the Best Veterinary Hospital in Maine, receiving Gold in the Portland Radio Group's Best of the 207 Awards for four consecutive years: 2022, 2023, 2024 and 2025.

Portland, ME19 days ago

Lewiston, ME7 days ago

Remote

If you're passionate about helping others achieve financial independence and are ready to make a significant impact through scaling your own business within a supportive environment, join GFI-Team Ikigai as a Client Services Specialist and empower communities through excellence in financial services! You'll be working with individuals with in our team over zoom to ensure accuracy and efficiency within the finance team, with the opportunity to manage your own client base and scale your business as an entrepreneurial extension of GFI-Team Ikigai.

Portland, ME20 days ago

Scarborough, Maine30+ days ago

$18.76–$27.03

The Customer Representative Specialist at the Bureau of Motor Vehicles (BMV) plays a vital front-line role in delivering direct, in-person service to the public. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.

Lewiston, Maine30+ days ago

$81,910.40–$105,040

Responsibilities include creating and managing maintenance programs, including service contracts requirements; provision of direct building maintenance and problem response, including emergency response; engaging in periodic building inspections; ensuring compliance with applicable statutes, rules, and codes; and overseeing renovation projects. Maintains construction and maintenance records for all Judicial Branch facilities, including history of repairs, maintenance contracts, "as built drawings" for all new construction, blueprints/architectural designs, Material Safety Data Sheets (MSDS) on custodial and maintenance supplies in court facilities.

Portland, Maine30+ days ago

$15.10–$19.34 Per Month

The Department of Agriculture, Conservation and Forestry, Bureau of Parks and Lands Division, is recruiting to fill a Seasonal (20 Weeks) Customer Representative Assistant I position, located at Two Lights State Park. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day.

Portland, Maine30+ days ago

$15.10–$19.34 Per Month

The Department of Agriculture, Conservation and Forestry, Bureau of Parks and Lands Division, is recruiting to fill a Seasonal (20 Weeks) Customer Representative Assistant I position, located at Crescent Beach State Park. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day.

Brunswick, Maine30+ days ago

$15.10–$19.34 Per Month

The Department of Agriculture, Conservation and Forestry, Bureau of Parks and Lands Division, is recruiting to fill a Seasonal (23 Weeks) Customer Representative Assistant I position, located at Reid State Park. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day.

Brunswick, Maine30+ days ago

$15.10–$19.34 Per Month

The Department of Agriculture, Conservation and Forestry, Bureau of Parks and Lands Division, is recruiting to fill a Seasonal (20 Weeks) Customer Representative Assistant I position, located at Reid State Park. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day.

Portland, Maine30+ days ago

$25.43–$35.68 Per Hour

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. This position is responsible for supporting implementation of the Natural Resources Protection Act, Site Location of Development Law, Stormwater Management Law, and Erosion and Sedimentation Control Law in the Southern Maine region.

Lewiston, Maine30+ days ago

$22.21–$23.35 Per Hour

This requires extensive contact with the public and attorneys, utilizing excellent customer service skills and managing various computer systems and office equipment while enjoying a full-time work schedule that fits your life needs. If you have experience in customer service and are interested in supporting the Maine courts, we invite you to apply to join our dedicated team of Judicial Branch employees.

Lewiston, Maine30+ days ago

$22.21–$23.35 Per Hour

Phippsburg, Maine26 days ago

$15.10–$19.34 Per Month

The Department of Agriculture, Conservation and Forestry, Bureau of Parks and Lands Division, is recruiting staff to fill a Seasonal (16 Weeks) Customer Representative Assistant I position, located at Popham Beach State Park. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day.

Biddeford, Maine24 days ago

$17.73–$25.53 Per Hour

Duties can vary and include, but are not limited to: o Processing administrative documents and assisting with processing legal documents, which may include wage attachments, license revocation, passport denial and placing/releasing motor vehicle liens. Responsibilities include establishing paternity, locating non-custodial parents, establishing and enforcing child support orders and representing the Department's interest in the Maine District Court in matters pertaining to child support.

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Administrative Jobs in Westbrook, ME

Personal Support Specialist (PSS) - Independent Living Avesta

Legal Assistant The Maine Divorce Group

Temporary Administrative Assistant Legacy Communities IV LLC

Retail Customer Service Associate FedEx

Blood Collection Staff - Customer Service American National Red Cross

Digital Services Specialist Town & Country Federal Credit Union

Seasonal Facilities and Grounds Associate- Multiple openings Wolfe's Neck Center

Customer Service Rep (CSR) E. F. Winslow Plumbing & Heating Co. Inc.

Entry-Level Personal Support Specialist (PSS), Brunswick, Maine | Up to $17/Hour MAS Medical Staffing

Customer Care Specialist InsuraTec

Case Manager/Support Coordinator)- Oxford, ME Care Lync

Case Manager/Support Coordinator (Aging Population) - Oxford, ME Care Lync

Flexible Customer Service Associate Hertz

Project Support You Liaison - Second Shift Spurwink Services

Customer Service Associate LaPlante Electric Inc.

Certified Intentional Peer Support Specialist Spurwink Services

Overnight Certified Intentional Peer Support Specialist Spurwink Services

Customer Service Specialist MP RPO

Administrative Assistant/Referral Coordinator Spurwink Services

Customer Service Representative - Integrated Supply Lancesoft

Client Services Representative (Payroll Processing) Payroll Management Inc.

Personal Support Specialist (PSS) MaineTouch LLC

Front Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney Staffing

Part Time Administrative Assistant 835514 Bonney Staffing

Blood Collections Supervisor American Red Cross

Blood Collections Staff - Customer Service American Red Cross

Admin Assistant Jetport Springborn Staffing

Administrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546 Bonney Staffing

Surety Administrator Springborn Staffing

Front Desk Administrative Assistant - Hiring Now! 837278 Bonney Staffing

Customer Service and Sales 837076 Bonney Staffing

Urgently hiring - Customer Experience & Sales Operations Coordinator in Raymond! 836553 Bonney Staffing

Customer Service - Manufacturing Springborn Staffing

Legal Administrative Assistant Springborn Staffing

Youth Peer Support Specialist Community Care ME

Veterinary Client Service Representative - Emergency Portland Veterinary Emergency and Specialty Care

Veterinary Client Service Representative - Specialty Portland Veterinary Emergency and Specialty Care

Client Services Specialist - Remote GFI-Team Ikigai

Veterinary Client Service Representative - Specialty and Emergency Portland Veterinary Emergency and Specialty Care

Customer Representative Specialist - MV Branch / Bureau of Motor Vehicles State of Maine

Manager, Court Facilities (#129) State of Maine

Customer Representative Assistant I - Seasonal (20 Weeks) - Two Lights State Park State of Maine

Customer Representative Assistant I - Seasonal (20 Weeks) - Crescent Beach State Park State of Maine

Customer Representative Assistant I - Seasonal (23 Weeks) - Reid State Park - 2571 State of Maine

Customer Representative Assistant I - Seasonal (20 Weeks) - Reid State Park - 6429 State of Maine

Environmental Specialist III (Senior Enforcement and Field Services Inspector) State of Maine

Assistant Clerk (#625) State of Maine

Assistant Clerk (#684) State of Maine

Customer Representative Assistant I - Seasonal (16 Weeks) - Popham Beach State Park - 0282 State of Maine

Office Associate II State of Maine

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