149 Results for

Administrative Jobs in Portland, ME

Jobs

New!

Kennebunk, ME2 days ago

$20–$23 Per Hour

This role involves opening new case files in the firm's CRM, managing office communications (including phone calls, emails, and correspondence), coordinating meetings, and monitoring critical deadlines. The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect.

Brunswick, ME26 days ago

The Main function of the Temporary Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.

Portland, Maine12 days ago

$17–$19.98 Per Hour
Full-time

The Store Consultant will operate and maintain a wide variety of equipment, move boxes and equipment, stock materials, manage the production queue and output, manage complex projects, manage retail supply, and complete assigned tasks based on priority. The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions.

New!

Falmouth, ME3 days ago

$32–$35 Per Hour

The family is looking for a reliable, organized, and proactive candidate who takes pride in maintaining a clean, well-run household while providing occasional family assistant support. A busy and welcoming family in Falmouth, Maine is seeking an experienced full-time, live-out Housekeeper / Family Assistant to support the smooth day-to-day operations of their home.

Yarmouth, MA30+ days ago

$21–$23 Per Hour

Across 4 locations, our client has been serving the Cape & Martha's Vineyard for over 40 years featuring a wide range of products including Sub-Zero/Wolf, Bosch, Thermador, GE, Samsung, Miele, LG, Speed Queen, Electrolux and more. Our culture fosters a positive and supportive environment, empowering team members to excel in their roles, both personally and professionally.

Portland, ME23 days ago

The Certified Intentional Peer Support Specialist (CIPSS) is an active member of Spurwink Mental Health Center's Interdisciplinary Treatment Team and works in a seamless manner across each of its' adult psychiatric services. Certified Intentional Peer Support Specialist (CIPSS) certification and/or Certified Recovery Coach certification preferred.

Scarborough, ME30+ days ago

$24–$26 Per Hour

We are a Maine-based family-run company that specializes in electrical services and installations including standby generators and ductless heat pump services. We recognize that relationships are a two-way street and that having happy and grateful team members is the way to bring world-class service to our customers.

South Portland, ME15 days ago

$19–$22.50 Per Hour

The Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.

Portland, Maine30+ days ago

The essential functions of this position include, but are not limited to, the following such as sitting, standing, waking, bending and twisting, climbing, driving, pushing and pulling, speaking, hearing, writing, lifting, seeing, and reading. Knowledge of equipment operation such as computer terminal, telephone, calculator, copy machine, and fax machine is required.

Denmark, ME9 days ago

Care Lync is a Social Services agency focused on providing Support Coordination (Service Coordination/Case Management) services to adults diagnosed with Intellectual, Developmental and Physical Disabilities and Autism Spectrum Disorder who are enrolled in the Department of Human Services, Medicaid Waiver Program. The Support Coordinator / Service Coordinator / Case Manager will assist the person(s) receiving services in identifying and communicating his/her requests and needs for services and supports, which may include housing, medical, social, vocational and other community services.

Denmark, ME25 days ago

Portland, ME16 days ago

At Portland Veterinary Emergency and Specialty Care (PVESC), we’re building a unique and dynamic workplace where our team members thrive, grow, and continuously learn while delivering exceptional care to our patients and their families. We are honored to be recognized as the Best Veterinary Hospital in Maine, receiving Gold in the Portland Radio Group's Best of the 207 Awards for four consecutive years: 2022, 2023, 2024 and 2025.

Portland, ME17 days ago

Portland, ME16 days ago

Brunswick, ME30+ days ago

Were filling a critical and growing need in healthcare and provide a flexible option for our team members to earn great pay and build in-demand skills. As a PSS, you may be required to provide transportation, meal preparation, light housekeeping, and daily living assistance to patients, typically in an in-home setting.

Wiscasset, ME30+ days ago

Freeport, ME30+ days ago

As a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.

Naples, ME30+ days ago

Potentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .

Portland, ME30+ days ago

City of Portland /Jetport has a need for a temporary support at the administrative reception desk in the office of the Airport Director . Great people skills and reliability for 5 day schedule 8 AM to 3:30 PM Mon - Fri.

Westbrook, ME30+ days ago

Provide administrative support such as photocopying, assembling policies, manning switchboard, and handling closed files as needed. Responsible for the timely and accurate processing of various transactions for all lines of commercial and Marine insurance.

Raymond, ME16 days ago

$20–$24 Per Hour

As a Front Desk Administrative Assistant, you'll play a vital role in ensuring smooth office operations and delivering excellent service to clients and visitors. As a Front Desk Administrative Assistant, you will be responsible for: Answering and directing incoming calls, greeting visitors warmly and professionally to create a welcoming atmosphere.

Portland, ME30+ days ago

This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice.

Portland, ME30+ days ago

Have all renewals, bonds reported and APs, cancellations and modifications processed before the books close for the month. Setup project folders for existing Principals for new projects/approvals.

Sanford, ME30+ days ago

Ideal candidate will have manufacturing experience and sales processing from quotes to proposals utilizing sales support software. Excellent employee work history, use of CRM or Salesforce and MS Office products.

New!

East Poland, ME4 days ago

$21–$23 Per Hour

You'll work closely with the HR team to ensure smooth operations, handle visitor interactions, manage communications, and assist with various office needs. If you're ready to start a rewarding career as an Administrative Assistant in Poland, apply today or contact our recruiting team to learn more.

Topsham, ME19 days ago

This is a great opportunity for someone with sales, customer service, construction, design, flooring, tile, cabinetry, countertop, building materials, or home improvement experience who enjoys helping customers bring projects to life. If you have a background in sales, customer service, construction, design, flooring, tile, cabinetry, countertops, building materials, or home improvement, we want to hear from you.

Scarborough, ME20 days ago

$20–$21 Per Hour

As a Front Desk Receptionist, you'll play a vital role in creating a warm, welcoming atmosphere for visitors and callers, supporting daily office operations, and contributing to a positive work environment. This role provides a chance to develop your administrative talents while being an instrumental part of an organization committed to excellent customer service and office efficiency.

New!

Portland, Maine2 days ago

This includes collaborating with your team to transport and setup equipment at the collection sites in local communities, creating a welcoming and comfortable environment for volunteer donors, and following all safety procedures while collecting lifesaving blood donations that are delivered to hospitals. Joining our team will provide you with the opportunity to make your career a force for good! https://americanredcross.wd1.myworkdayjobs.com/American_Red_Cross_Careers/job/Portland-ME/Blood-Collection-Staff---Customer-Service_RC88110.

New!

Portland, Maine4 days ago

$65,000–$70,000

AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce. Joining our team will provide you with the opportunity to make your career a force for good! https://americanredcross.wd1.myworkdayjobs.com/American_Red_Cross_Careers/job/Portland-ME/Blood-Collections-Supervisor_RC88404.

North Berwick, ME30+ days ago

Perform procurement activities to ensure the customer’s current and anticipated demand for products and materials (stock and/or non-stock, or spot buy) are met and in alignment with’s purchasing strategies. Monitor the quality and timeliness of products and materials supplied;may coordinate the return of damaged goods and/or replacement items.

Auburn, ME16 days ago

This position requires efficiency and flexibility in performing detailed tasks in a fast-paced work environment with frequent interruptions, changing priorities, and multiple deadlines. The essential functions include, but are not limited to: Compile payroll data, post wages, and reconcile errors, in order to balance the payroll and maintain payroll records.

Bath, ME30+ days ago

$17–$20 Per Hour

Personal Support Specialists (PSS) provide hands-on, non-medical support to older adults and individuals with disabilities to help them live safely and comfortably in their homes or residential settings. MaineTouch LLC is seeking Personal Support Specialists (PSS) to provide in-home personal care and support services to adults and seniors.

Portland, ME19 days ago

Candidates must have good keyboard and administrative skills to update customer information along with the ability to answer customer questions. An experienced phone CSR is needed for an inbound phone customer service position.

Portland, ME29 days ago

$300–$500

Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work. The Customer Service Representative provides superior, friendly, and efficient transactions and offering company approved services and products to provide a positive experience for all customers.

Portland, ME29 days ago

$300–$500

Brunswick, ME30+ days ago

You will be the face of Vivint, installing cutting-edge smart home technology while proactively identifying and selling upgraded solutions to provide customers with total peace of mind. + Ability to climb ladders (up to 14 feet, including ability when carrying tools to meet weight capacity requirements for company-approved ladders, i.e. 375 lbs) and work in confined spaces like attics.

Scarborough, ME30+ days ago

As a Customer Relations Representative - State Farm Agent Team Member with Michelle Raber - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

Portland, ME30+ days ago

We are looking for automotive service managers to manage and direct all service department activities of a retail store engaged in selling tires and related automotive parts and mechanical services. At Midas we are dedicated to providing quality services to customer vehicles in the areas of inspection, diagnosis and repair utilizing the expertise attained through ASE Certifications and/or years of automotive repair experience.

Sanford, ME30+ days ago

We are looking for a high-energy, reliable individual with outstanding customer service skills to assist our Sales Associates when selling and helping our customers with their Verizon Wireless service and products. Wireless Zone®, A Verizon Wireless Authorized Retailer is the nation's largest wireless retail franchise with over 400 stores and growing.

Portland, ME30+ days ago

$72,500–$108,800 Per Year

The Senior Manager, Life & Disability Claims is part of the Claims Management Team and is responsible for the successful management of the day-to-day operations of our Long Term Disability claims team, as well as fostering client relations and ensuring the accurate risk management of disability claims. · Leads, manages, hires, trains, retains and motivates a team of claims professionals capable of and committed to providing exceptional service to clients, claimants and internal DRMS partners.

Scarborough, ME26 days ago

As a Customer Service Representative - State Farm Agent Team Member with Michelle Raber - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

Scarborough, ME30+ days ago

ROLE DESCRIPTION: Michelle Raber - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team.

New!

Lisbon Falls, ME5 days ago

As a Team Member with David Tremblay - State Farm Agent, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

South Portland, Maine30+ days ago

$75,000–$100,000 Per Year

This is a leadership role in the field — you’ll be responsible for quality workmanship, customer satisfaction, and mentoring a laborer while delivering clean, professional installs and repairs. We’re looking for a Service Team Lead to head up a two-person crew focused on gutters, roof rejuvenation, and small exterior repairs.

Kennebunk, Maine30+ days ago

Remote

$130,000–$150,000 Per Year

You will manage projects throughout the full lifecycle—from condition and sustainability assessments and hydraulic modeling to design, permitting, construction support, and project closeout—while collaborating with multidisciplinary teams to deliver innovative, high-quality engineering solutions. This individual will lead the planning, evaluation, design, and rehabilitation of gravity sewers, force mains, pump stations, and related assets, supporting both municipal and industrial clients.

New!

Biddeford, ME4 days ago

Remote

Join a supportive remote team and enjoy growth opportunities within the travel industry with access to travel-related perks.#J-18808-Ljbffr. Almaaventurera is looking for a Remote Travel Customer Representative to support travelers seamlessly before, during, and after their trips in this fully remote position.

Portland, ME30+ days ago

Remote

Full-time

Whether answering questions, resolving issues, or coordinating with internal teams, your focus will be on making every interaction efficient, helpful, and friendly. As a Customer Service Specialist, you’ll be the voice of ForgeFit, ensuring our customers have a smooth and positive experience from order to installation and beyond.

Falmouth, ME30+ days ago

Success in this position depends on balancing hands-on technical capability with leadership and communication skills, while cultivating a collaborative environment that builds technical skillsets and supports sustained operational excellence. Anywhere workers are lifting and positioning items, handling pallets, working with parts in containers or transporting loads in a factory or warehouse, SIGI has a product to make the job faster, safer, and easier.

Sanford, ME30+ days ago

Full-time

Perform other relevant duties as assigned by the supervisor and/or manager KEY PERFORMANCE METRICS • Call logs (In- bound/out-bound) • Data log • Territory management • Product knowledge • Order accuracy and validity • Completeness of orders PHYSICAL REQUIREMENTS • Able to sit for extended periods of time • Able to work on a computer MINIMUM REQUIREMENTS • Excellent communication skills • Experience in international orders / shipments a PLUS • High energy level • Strong organizational skills • Proficient in Microsoft applications • Good analytical skills • Ability to multi-task • Able to work under pressure and meet deadlines • Works under little to no supervision. DUTIES AND RESPONSIBILITIES • Fields incoming phone calls and online inquiries from end users, service technicians, and sales professionals in a courteous and helpful manner • Supports a network of independent manufacturerâs sales representatives and / or sales partners • Processes quotes and purchase orders • Log call data/info into CRM or ERP • Coordinate with engineering personnel to get the customerâs answers as required.

Portland, ME15 days ago

The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. The work requires some physical exertion such as long periods of remaining stationary, moving around indoors and outdoors, positioning oneself to reach objects at varying heights and moving equipment weighing a minimum of 50 lbs.

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Administrative Jobs in Portland, ME

Legal Assistant The Maine Divorce Group

Temporary Administrative Assistant Legacy Communities IV LLC

Retail Customer Service Associate FedEx

Full Time House Manager / Family Assistant Nanny Poppins Agency

Customer Service Specialist MP RPO

Certified Intentional Peer Support Specialist Spurwink Services

Customer Service Associate LaPlante Electric Inc.

Administrative Assistant/Referral Coordinator Spurwink Services

Flexible Customer Service Associate Hertz

Case Manager/Support Coordinator (Aging Population) - Oxford, ME Care Lync

Case Manager/Support Coordinator)- Oxford, ME Care Lync

Veterinary Client Service Representative - Emergency Portland Veterinary Emergency and Specialty Care

Veterinary Client Service Representative - Specialty and Emergency Portland Veterinary Emergency and Specialty Care

Veterinary Client Service Representative - Specialty Portland Veterinary Emergency and Specialty Care

Entry-Level Personal Support Specialist (PSS), Brunswick, Maine | Up to $17/Hour MAS Medical Staffing

Entry-Level Personal Support Specialist (PSS), Wiscasset, Maine | Up to $17/Hour MAS Medical Staffing

Front Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney Staffing

Part Time Administrative Assistant 835514 Bonney Staffing

Admin Assistant Jetport Springborn Staffing

Insurance Service Assistant Springborn Staffing

Front Desk Administrative Assistant - Hiring Now! 837278 Bonney Staffing

Legal Administrative Assistant Springborn Staffing

Surety Administrator Springborn Staffing

Customer Service - Manufacturing Springborn Staffing

Administrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546 Bonney Staffing

Customer Service and Sales 837076 Bonney Staffing

Urgently Hiring Front Desk Receptionist in Scarborough! # 837010 Bonney Staffing

Blood Collections Staff - Customer Service American Red Cross

Blood Collections Supervisor American Red Cross

Customer Service Representative - Integrated Supply Lancesoft

Client Services Representative (Payroll Processing) Payroll Management Inc.

Personal Support Specialist (PSS) MaineTouch LLC

Phone (Inbound) Customer Service ($24.64/hr) Rock Coast Personnel

Customer Experience Representative - Portland Jetport Airport Enterprise Holdings

Seasonal Customer Experience Representative- Portland Jetport Airport- Morning and Evening Shifts Enterprise Holdings

Field Service Professional - Brunswick, ME Vivint

Customer Relations Representative - State Farm Agent Team Member Michelle Raber - State Farm Agent

Customer Service Representative Midas - AMG Enterprises

Service & Support Specialist Cell-Site Corporation

Senior Manager, Claims Sun Life Financial

Customer Service Representative - State Farm Agent Team Member Michelle Raber - State Farm Agent

Receptionist - State Farm Agent Team Member Michelle Raber - State Farm Agent

Customer Relations Representative - State Farm Agent Team Member David Tremblay - State Farm Agent

Service Team Lead James & Whitney Co.

Project Manager - Wastewater Collection & Conveyance Fuss & O'Neill

Remote Travel Support Specialist Almaaventurera

Remote Customer Service Specialist ForgeFit

Engineering Order Manager Southworth International Group

Customer Service Representative NESC Staffing LLC

Customer Service Representative U-Haul

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