American Arbitration Association Inc.NewCase Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Buffalo, NY$49,000–$52,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
ElderwoodNewAdministrative Assistant/Front Desk Coordinator ElderwoodAdministrative Assistant/Front Desk CoordinatorAmherst, NY$19.35–$19.35 / hourIn order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports.
My Place Home For The HomelessAdministrative Assistant My Place Home For The HomelessAdministrative AssistantBuffalo, NYAbout Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation.
The Sisters of Mercy of the AmericasAdministrative Assistant Mission Advancement The Sisters of Mercy of the AmericasAdministrative Assistant Mission AdvancementBuffalo, NY$21–$27This role requires a highly organized, self-motivated individual who can manage multiple priorities, maintain strict attention to detail, and work independently while supporting a mission-driven team. Rooted in a deep commitment to social justice, mercy, and service, our mission shapes every aspect of our work—including how we engage with donors, partners, and communities.
Community Health SystemsNewAdministrative Assistant-Medical Community Health SystemsAdministrative Assistant-MedicalBuffalo, NY$17–$19 / hourJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of our office.
eTeam Inc.Administrative Assistant eTeam Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Catholic Health SystemAdministrative Assistant II Neuroscience MHB Catholic Health SystemAdministrative Assistant II Neuroscience MHBBuffalo, NYResponsible for maintaining the on-call schedules, performance improvement activities, credentialing and in-house CME programs as well as day-to-day operation of the respective department offices, if applicable. Summary: The Administrative Assistant shall provide clerical and administrative support to the Department Chair and/or Associate Chairs for the Departments of Neuroscience.
Horizon Health ServicesNewAdministrative Assistant Horizon Health ServicesAdministrative AssistantTonawanda, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Ampcus IncorporatedAdministrative Assistant Ampcus IncorporatedAdministrative AssistantBuffalo, NYOrganize and develop/support management of EHS Training/Regulatory Compliance SharePoint site, log of instructor evaluations, and regulatory compliance tracking. Formalize and document processes related to maintaining the annual training schedule for both internal and external (vendor) trainers.
Stark TechAdministrative Assistant Stark TechAdministrative AssistantTonawanda, NEW YORKWe specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies like renewable natural gas conversion and energy storage solutions. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.
Delta Sonic Car WashNewConstruction Administrative Assistant (On-Site - Buffalo, NY) Delta Sonic Car WashConstruction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, NY$23–$27 / hourDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
First Tek, Inc.Administrative Assistant First Tek, Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Delta Sonic Car Wash Systems, Inc.Construction Administrative Assistant (On-Site - Buffalo, NY) Delta Sonic Car Wash Systems, Inc.Construction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, NY$23–$27 / hourPart timeDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
MindlanceAdministrative Assistant MindlanceAdministrative AssistantElma, NY$22–$22 / hourProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
HireTalentAdministrative Assistant HireTalentAdministrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
J&Ds Sealtech CorpAdministrative Assistant J&Ds Sealtech CorpAdministrative Assistantbuffalo, NYMust be able to work independently ,solve problems ,at least one year experience in administrative setting .Valid drivers license ,reliable transportation. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Roswell ParkNewAdministrative Assistant II Roswell ParkAdministrative Assistant IIBuffalo, NYWe support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values: Innovation, Integrity, Teamwork, Commitment, Compassion and Respect. This is a great opportunity for someone who enjoys working behind the scenes to support meaningful work, stay organized, and bring structure to complex tasks.
Buffalo Federation of Neighborhood CentersNewAdministrative Assistant II Buffalo Federation of Neighborhood CentersAdministrative Assistant IIBuffalo, NYApproximately 50% of this role is focused on the Rental Supplement Program, including intake and screening of referrals, gathering documentation, tracking participant activity, generating weekly reports, scheduling appointments, and preparing purchase requests. The ideal candidate is a proactive multitasker with strong communication skills who thrives in a fast‑paced environment, works well both independently and collaboratively, and demonstrates professionalism, integrity, and excellent customer service.
KMG PrestigeNewAdministrative Assistant- Playter Gardens- Buffalo, NY KMG PrestigeAdministrative Assistant- Playter Gardens- Buffalo, NYBuffalo, NYAdministrative Assistants are responsible for general correspondence, correspondence with owners and housing agencies, data entry, various reporting, providing support to a select portfolio, training and mentoring team members, and more. Do you want to be part of a team that was rated as one of the top 100 workplaces to be a part of by the Detroit Free Press, five years in a row?
CME AssociatesScheduling Administrative Assistant CME AssociatesScheduling Administrative AssistantBuffalo, NYFull timeThe Scheduling Administrative Assistant plays a key role in supporting daily operations by managing incoming client service requests and efficiently scheduling our field staff. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.
Florida Crystals / ASR GroupNewAdministrative Assistant Florida Crystals / ASR GroupAdministrative AssistantBuffalo, NYASR Group® companies also produce and market Tellus®, a single-use, compostable tableware and foodservice product made from plant fibers, including sugarcane. This role is essential to maintaining efficient office operations, coordinating internal processes, and ensuring accurate documentation and communication across departments.
Sheridan HREstimating Department Administrative Assistant Sheridan HREstimating Department Administrative AssistantClarence, NYThe Estimating Department Administrative Assistant supports the estimating team by coordinating pre-sale and post-sale processes, managing project documentation, and ensuring smooth communication between customers, subcontractors, and internal teams. This role also assists with change orders, financial tracking, and general office operations, including supporting contractor estimate requests.
ZobilityAdministrative Assistant ZobilityAdministrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. Nature & Scope: This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Rochester's Cornerstone Group, Ltd.Property Administrative Assistant Rochester's Cornerstone Group, Ltd.Property Administrative AssistantBuffalo, New York$19–$24Cornerstone has also brokered dozens of commercial properties in the region, ranging from professional office space to vacant land to industrial parks, as well as developed multiple commercial properties, from new construction to historic renovation. RCG/CPM is committed to ongoing principles of creating diverse, equitable and inclusive strategies when selecting our employees, collaborating with partners and engaging with tenants at the properties we manage.
KMG PrestigeNewAdministrative Assistant Playter Gardens Buffalo NY KMG PrestigeAdministrative Assistant Playter Gardens Buffalo NYBuffalo, NYAdministrative Assistants are responsible for general correspondence, correspondence with owners and housing agencies, data entry, various reporting, providing support to a select portfolio, training and mentoring team members, and more. Do you want to be part of a team that was rated as one of the top 100 workplaces to be a part of by the Detroit Free Press, five years in a row?
Cogent Infotech CorporationExecutive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsBuffalo, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
GapNewAdministrative Assistant - Product Development Collective GapAdministrative Assistant - Product Development CollectiveBuffalo, NY$43.20–$52.90 / hourMerchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees. Hourly Range: $43.20 - $52.90 USD Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location.
Cogent InfotechNewExecutive Secretaries and Administrative Assistants Cogent InfotechExecutive Secretaries and Administrative AssistantsBuffalo, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
DePaulAdministrative Assistant (Assisted Living) DePaulAdministrative Assistant (Assisted Living)Cheektowaga, New York$18–$18.30 / hourWork Environment: Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents. 3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and.
Lawley InsuranceNewAdministrative Coordinator- Operations/Executive Team Lawley InsuranceAdministrative Coordinator- Operations/Executive TeamBuffalo, New York$43,642.50–$72,737.50About Lawley Insurance:The Lawley Mission Lawley is a dynamic, independent regional firm of insurance professionals specializing in property and casualty, employee benefits and risk management consulting. Brings a strong commitment to supporting executives, customers, and coworkers, with a focus on making each feel valued and important.
University at BuffaloAdministrative Associate, Planned Giving University at BuffaloAdministrative Associate, Planned GivingBuffalo, NYNo Background Check Notification Contact Information Contacts Name: Morgan Falzone Contacts: she/her Contacts Title: Executive Director of Talent and Culture Division of University Advancement Contacts Email: mfkinst@buffalo.edu Contacts Phone: 716- 829-2706 Posting Dates Posted: 09/16/2025 Deadline for applicants: Open Until Filled Date to be filled References Number of references required: 3 Reference Cutoff Date Instructions to Applicant Supplemental Questions Required fields are indicated with an asterisk. Fiscal Year 2025-2026 Position Title: Administrative Associate Planned Giving Classification Title: Administrative Assistant II Department: University Advancement Posting Number: R250144 Posting Link: https://www.ubjobs.buffalo.edu/postings/59059.
Bartlett Tree ExpertsAdministrative Coordinator (Part-time) Bartlett Tree ExpertsAdministrative Coordinator (Part-time)West Falls, New York$20–$25 / hourWith services including pruning, insect and disease management, soil care and fertilization, and comprehensive tree inventory and management plans care, we strive to keep trees healthy and beautiful. Location : Name: West Falls Location : State/Province: NY Category: Administrative/Customer Service Latest Post Date: englishcareers: 5/13/2026 Type: Regular Part-Time
TriviumExecutive Administrative Assistant TriviumExecutive Administrative AssistantBuffalo, NY$60,000–$85,000We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management. This is a “right-hand operator” position designed for someone who can think, act, and solve problems independently while keeping up with a high-energy, fast-moving environment.
Niagara UniversityAdministrative Assistant - College of Education Niagara UniversityAdministrative Assistant - College of EducationNiagara University, NYIts close proximity to major cultural and business centers in Niagara Falls, Buffalo, and Toronto as well as the award-winning Niagara Wine Trail and several nearby cultural destinations make Niagara University an ideal place to work and live. Located just a few miles away from one of the world's premier tourism destinations, Niagara Falls, the university occupies a lovely campus overlooking the Niagara River gorge.
Milton CATReceptionist Administrative Assistant Milton CATReceptionist Administrative AssistantTonawanda, New York$20–$21 / hourThe Receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, as well as performing additional clerical duties. Whether you’re looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton CAT can meet your needs!
DePaulSRO Administrative Assistant DePaulSRO Administrative AssistantBuffalo, New York$21–$21.30 / hourThe SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Responsibilities: Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.
Techstra SolutionsIT Systems Administrator & Support Techstra SolutionsIT Systems Administrator & SupportBuffalo, NYFull timeThis includes imaging new laptops, troubleshooting hardware and software issues, applying system patches and updates, performing upgrades, and reimaging devices as needed. Technical Support, System Maintenance and Patching:Provide technical support for end users—both remotely and on-site—including troubleshooting hardware, software, and application issues.
Best BuyAdvanced Warehouse Clerical Support Administrator Best BuyAdvanced Warehouse Clerical Support AdministratorBuffalo, New YorkYou'll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. As an Advanced Warehouse Clerical Support Administrator, you'll create exceptional online shopping experiences by ensuring order integrity for our customers.
Sage HausNewHouse Manager & Family Assistant (with Meal Prep Support) Sage HausHouse Manager & Family Assistant (with Meal Prep Support)Akron, NY$28–$32We value efficiency and collaboration, and we're looking for someone who can help us stay organized, eat healthier, and keep the household chugging along without adding stress to an already packed schedule. Whether it's running a quick errand, tidying up, or doing a full inventory of household supplies, you're all about tackling projects big and small.
Buffalo Federation of Neighborhood CentersProgram Support Specialist-Caring Together Program Buffalo Federation of Neighborhood CentersProgram Support Specialist-Caring Together ProgramBuffalo, NYThis role manages incoming referrals, performs accurate data entry into electronic record‑keeping systems, generates weekly reports, and provides general administrative support to program staff and agency leadership. The Program Support Specialist is responsible for delivering day-to-day administrative, clerical, and operational support to ensure the Caring Together Program functions efficiently and effectively.
STG International, Inc.Medical Support Assistant (MSA) - PRN STG International, Inc.Medical Support Assistant (MSA) - PRNSpringville, NYDemonstrate knowledge of age-specific customer service techniques with exceptional verbal, written, and telephone communication skills; adept at handling difficult situations with diplomacy and professionalism to ensure a positive customer experience. STGi is a workforce solutions company providing comprehensive healthcare delivery, Head Start and management consulting services and human capital solutions help our clients.
StaffBuffaloNewPart-Time Office Administrator StaffBuffaloPart-Time Office AdministratorTonawanda, NY$20–$24 / hourIn this Office Administrator role, you’ll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows.
LancesoftDocument Control Specialist LancesoftDocument Control SpecialistLewiston, NY$35Project Overview:The Niagara Construction Management (CM) Department requires the services of a Document Control Specialist / Administrative Assistant to provide document control and administrative support for various Capital Projects at the Niagara Power Project. Assist with the monthly processing of procurement credit card statements, including reconciling charges, collecting and reviewing receipts, coding expenses to appropriate accounts or work orders, and ensuring compliance with departmental and organizational procurement policies.
ECLARODocument Control Specialist ECLARODocument Control SpecialistNiagara, NY$35–$40 / hourAssist with the monthly processing of procurement credit card statements, including reconciling charges, collecting and reviewing receipts, coding expenses to appropriate accounts or work orders, and ensuring compliance with departmental and organizational procurement policies. Asset Management CoordinationCoordinate with client's Asset Management Department regarding distribution and handover of applicable electronic files associated with assets created or updated in Maximo.
American Arbitration Association Inc.Case Administrator, NYSI American Arbitration Association Inc.Case Administrator, NYSIBuffalo, NY$51,000–$55,000 / yearFull timeCompletes assigned tasks in online case management system, which includes capturing settlement agreements, inputting billing and check requests, reviewing case financials, reviewing and sending awards, processing withdrawals, processing telephonic requests, reviewing messages, processing technical corrections, abeyance requests, and answering party and arbitrator inquiries. Establishes a professional rapport with the user community, stakeholders, and internal associates; maintains neutrality; responds to inquiries in a timely manner; anticipates, troubleshoots and resolves problems by weighing the importance of facts and issues in a manner that fosters resolution and efficient management of cases; ensures that unresolved and complex issues are escalated to the appropriate supervisor.
University at BuffaloNewStaff Assistant, Arthur O. Eve Educational Opportunity Program (EOP) University at BuffaloStaff Assistant, Arthur O. Eve Educational Opportunity Program (EOP)Buffalo, NY$52,000–$57,000 / yearUnder the general direction of the Director, you will serve as liaison to and work closely with the EOP staff; oversee annual events and student programs; supervise front desk activities and student support staff; and provide the budget/finance and human resource administrative support. Financial support - responsible EOP financial resource related transactions across all funding sources, maintenance of EOP budget information, day-to-day procurement transaction and monthly reconciliation of transactions in compliance with all university and state guidelines across all financial systems.
LEGEND WEALTH MANAGEMENT LLCFinancial Sales Assistant LEGEND WEALTH MANAGEMENT LLCFinancial Sales AssistantAmherst, NYThe Legend Group, an established and growing financial services firm located in Buffalo, NY, is seeking an assistant with excellent administrative skills who desires to support our clients and team of financial advisors. Proactively work to ensure all advisor client follow-up and associated tasks are completed; create workflow in CRM system to track all outstanding follow-up tasks to be reviewed regularly with each advisor.
Morgan & Morgan, P.A.Litigation Assistant Morgan & Morgan, P.A.Litigation AssistantBuffalo, NYThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.
Boys and Girls Clubs of the NorthtownsAssistant Site Coordinator Boys and Girls Clubs of the NorthtownsAssistant Site CoordinatorLockport, NYWhile performing the duties of the job, the employee is regularly required to: bend, stoop, kneel, twist, sit, reach with hands, grasp, stand, sit, hear, speak, have finger dexterity, walk, run, lift up to 20 pounds, push, pull, and have visual acuity. Bachelor's degree in any field of study with a minimum of 18 credit hours successfully completed in education, child development, or a related field, 1-year experience in out-of-school time programs, AND 1-year staff supervisory experience.
UBMD Primary CareTraining Program Coordinator (Part-Time) UBMD Primary CareTraining Program Coordinator (Part-Time)Buffalo, NY$24–$26 / hourUBMD Primary Care is seeking a highly organized, detail‑driven Training Program Coordinator (TPC) to support the daily operations of our residency training programs. This role is ideal for someone who thrives in a fast‑paced academic medical environment, enjoys coordinating complex processes, and excels at communication, planning, and problem‑solving.