51 Results for

Administrative Support Jobs in Capitola, CA

Jobs

New!

Mountain View, COToday

Basic medical terminology knowledge Minimum of 6 months’ customer service experience At least 1 year of clerical, call center, or healthcare administrative experience Proficiency with Microsoft Office Suite (Outlook, Excel, Word) Typing and data entry speed sufficient for a fast-paced environment (at least 50 words per minute (WPM) Ability to pass a federal background investigation and obtain Tier 1 security clearance About Aptive Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10-year Integrated Critical Staffing Program (ICSP). Job Summary Job Title: Medical Support Assistant Department: Department of Veterans Affairs Healthcare System: VA Health Care System Location: Onsite; Aurora, CO Salary Range: $22.99, $5.09 H&W Work Schedule: Full-time Overview: Arrow ARC is seeking reliable and mission-driven Medical Support Assistants (MSAs) to support Veterans served by the VA Eastern Colorado Health Care System.

New!

Mountain View, COToday

New!

Mountain View, COToday

San Jose, CA10 days ago

This is a hands-on operational leadership role for a mature, proactive, highly organized problem-solver who understands that a successful law firm depends not only on excellent legal work, but also on reliable systems, clear communication, disciplined execution, and strong internal coordination. This role is responsible for translating leadership direction into practical daily execution, identifying operational gaps before they become larger business problems, and ensuring that administrative staff, systems, vendors, workflows, and internal procedures are functioning with appropriate structure and accountability.

San Jose, CA30+ days ago

We are seeking a highly organized and proactive Administrative Assistant to provide primarily HR administrative and recruitment support, with a smaller portion of general office and administrative assistance. This role supports day-to-day HR operations, recruitment administration and employee records management in a high-volume, fast-paced and continuously evolving work environment.

Santa Clara, CA30+ days ago

Governance & Meetings: Manage complex scheduling across time zones, prepare meeting documents, and synthesize high-quality, actionable meeting minutes. Detailed Responsibilities: Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to meet project milestones and clear dependencies.

Monterey, CA30+ days ago

$42,000–$45,000 Per Year

MKS2 Technologies, LLC, an award-winning high growth small business, creates innovative and customer-centric technology solutions in the areas of Cyber Security, Instructional Design and Training, Software Engineering and IT Support Services to improve the security and well-being of our clients. We are seeking Junior Administrative Support Specialists to provide essential administrative and student‑support services for the Naval Postgraduate School's Extended Campus programs.

Monterey, CA30+ days ago

$50,000–$72,000 Per Year

MKS2 Technologies, LLC, an award-winning high growth small business, creates innovative and customer-centric technology solutions in the areas of Cyber Security, Instructional Design and Training, Software Engineering and IT Support Services to improve the security and well-being of our clients. We are seeking a highly capable Senior Administrative Support Specialist to provide advanced administrative and student‑support services for the Naval Postgraduate School's Extended Campus programs.

San Jose, CA28 days ago

Handle all aspects of monthly bill preparation as required, including initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Manage administrative duties including but not limited to answering phones, arranging conference calls, coordinating travel and meetings, creating and maintaining, paper and electronic files, as well as handling miscellaneous photocopying, scanning, faxing and printing requests.

Watsonville, CA24 days ago

Full-time

Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

San Jose, CA24 days ago

$40–$45 Per Hour

Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space.

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

New!

Santa Clara, CA1 day ago

$27.33–$27.33 Per Hour
Temporary

Required Education:High School Diploma with 4–5 years of administrative support experience Preferred Education:Associate or Bachelor’s degree with 2–3 years of administrative support experience Required Skills and QualificationsPrevious high-level administrative or secretarial experience required Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint Experience with Concur or similar travel and expense management systems preferred Excellent organizational, multitasking, and time management skills Strong written and verbal communication abilities High attention to detail and accuracyWe are seeking a highly organized and professional Administrative Assistant to support multiple members of the management team in a dynamic business environment. Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify).

Cupertino, CA29 days ago

$35–$40 Per Hour

Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion. Proven track record of meeting deadlines and taking initiative to make confident, well- informed decisions.

Campbell, CA30+ days ago

We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer.

Palo Alto, California30+ days ago

$24.40–$29.28 Per Hour

Qualifications: Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.

SAN JOSE, California30+ days ago

$19.28–$28.89 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

New!

Sunnyvale, CA6 days ago

$27.23–$27.23 Per Hour
Temporary

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Sunnyvale, CA9 days ago

Full-time
Employee

Google Cloud Artificial Intelligence (AI) is at the forefront of the technological revolution, accelerating customer transformation with solutions built around three pillars: Application Programming Interface (APIs), Agents, and Applications. You will be leveraging new productivity tools and processes to resolve administrative and operational issues before they arise, enabling the Cloud AI team to stay focused on delivering the mission.

Palo Alto, California11 days ago

$84,600–$105,000 Per Year

Santa Clara, CA18 days ago

$18.50–$30 Per Hour

Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

Sunnyvale, CA18 days ago

Full-time
Employee

You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Mountain View, CA30+ days ago

Full-time
Employee

Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

San Jose, CA30 days ago

Full-time
Employee

Sunnyvale, CA30 days ago

Full-time
Employee

Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

New!

Mountain View, CA2 days ago

Full-time
Employee

Preferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

San Jose, CA25 days ago

Full-time
Employee

Preferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment and managing projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Sunnyvale, CA7 days ago

Full-time
Employee

New!

Mountain View, CA1 day ago

Full-time
Employee

New!

San Jose, CA4 days ago

$33–$37

This role oversees daily center operations, supervises administrative support staff and center-based Caregivers, and ensures high-quality patient care, staff performance, and exceptional customer service. Under the direction and supervision of the Program Manager, the Center Supervisor provides comprehensive operational and leadership support to a healthcare center.

San Jose, CA30+ days ago

Reporting to the Sales Director, Americas, the Sales Support Specialist plays a vital role in supporting the sales lifecycle by managing spare part quotations, coordinating material logistics, and ensuring seamless order execution. This position acts as a bridge between sales teams, customers, and internal departments to maintain accurate data ledgers, provide administrative support, and ensure that all customer orders are fulfilled efficiently and on time.

San Jose, California30+ days ago

A team player with excellent communication, problem-solving, and multitasking skills * At least five-year hands-on experience in IT fields including computer hardware/image maintenance, script programming, installation and configuration in Microsoft Windows client and relative servers * Solid experience and in-depth knowledge of supporting Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Citrix client, VPN remote access, Microsoft Teams, WebEx, Microsoft Deployment Toolkit, Cisco IP phone and video conference system * PowerShell script knowledge and experience * Knowledge in Internet security/connectivity and anti-virus programs. * Strong troubleshooting, critical thinking, self-learning, self-motivate skills * Detail oriented and excellent customer service skills * VMware VM knowledge * Windows Server Update Services (WSUS) knowledge * Strong self-learning, self-motivate, and problem-solving skills

San Jose, California18 days ago

$33–$34 Per Hour

This opportunity supports lab operations through purchasing, vendor management, shipping/receiving, inventory tracking, invoicing, and cross‑functional coordination with Finance and Engineering teams. * Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.

San Jose, CA10 days ago

Full-time

This role requires a diligent and highly organized professional capable of handling a wide range of administrative and office support tasks, as well as supporting employee relations, performance management, and team building. • Provide administrative support for meetings and events, including organizing materials, setting up conference rooms, arranging audio-visual needs, security, catering, and event planning.

San Jose, California21 days ago

$25–$29 Per Hour

Join a leading Commercial Real Estate Organization as a temporary Property Administrator based in San Jose, CA, responsible for providing full administrative support to the team. The Property Administrator will be responsible for: Providing full administrative support, including phone support, report typing, filing, and distribution of correspondence.

San Jose, CA30+ days ago

Remote

The Medical Operations Manager supervises the Provider Administrative Support Team and works closely with Provider Relations Specialists, Care Managers, Quality Assurance, and cross-functional partners to maintain a compliant, provider-supportive operating environment across a multi-state telehealth platform. This role is intentionally designed to absorb and manage daily operational complexity, including provider questions, support escalations, and regulatory interpretation, allowing the Director of Medical Operations to remain focused on strategy, scaling initiatives, and executive-level priorities.

Mountain View, CA30+ days ago

$18–$25 Per Hour

Perform all medical duties authorized by the contractor medical authority, such as taking vital signs, recording patient histories, drawing blood, or preparing injured patients for treatment. Preparing patients for clinic visits, taking clinical histories, and assisting with assessments such as vital signs, ECGs, spirometry, and vision testing.

San Jose, CA30 days ago

$22–$25 Per Hour
Full-time

We are hiring a Virtual Administrative Assistant who can support day-to-day tasks for our internal teams. You will work closely with team members who will give you clear instructions and ongoing support.

Santa Clara, CA30+ days ago

Full-time

This role will assist with invoice reconciliation, vendor coordination, change order tracking, and general administrative support to ensure smooth facility operations and accurate financial tracking. The ideal candidate is proactive, highly organized, and comfortable working with cross-functional teams including facilities, procurement, finance, and external vendors.

Sunnyvale, CA30+ days ago

At Alpha and Omega Semiconductor (AOS), we design, develop and globally supply a broad range of power semiconductors, including a wide portfolio of Power MOSFET, IGBT, IPM, TVS, GaN/SiC, Power IC and Digital Power products. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software (e.g., Google Workspace, video conferencing platforms).

New!

San Jose, California3 days ago

$80,000–$130,000

This full time, onsite role supports a busy family law practice and is well suited for a detail oriented professional with 1 to 4 years of family law experience, strong multitasking abilities, and excellent organizational skills. Serve as a reliable point of contact for attorneys, assisting with workflow management and case progression.

San Jose, California7 days ago

$90,000–$130,000

This full time, onsite role supports a high volume civil litigation practice and is well suited for a detail oriented professional with solid state and federal litigation experience and strong organizational skills. Serve as a reliable point of contact for attorneys, assisting with workflow management and case progression.

San Jose, CA15 days ago

$52,000–$62,400

Directors will provide personalized leadership coaching and comprehensive training in the key responsibilities of our Office Administrator including, but not limited to: building and empowering a team that embodies our core values and company culture, supervising and supporting staff, delivering exceptional customer service to parents and families, ensuring the highest quality of care for the children, managing child enrollment and school tours, overseeing school operations, leading the administrative team, and handling various administrative tasks. Starting with hands-on training under the guidance of an experienced Director at our award winning Infant Center and/or Preschools, our Office Administrator will gain valuable experience by working closely with an experienced leadership team to master the day-to-day operations of running an Action Day Program.

San Jose, California14 days ago

$70,000–$125,000 Per Year

Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents. Manage/direct Subcontractors, CSI field personnel and/or other CSI employees (Project Engineers, Groups Administrators, and Interns) as needed.

Santa Clara, CA15 days ago

We are one of the largest multi-specialty medical groups in the country, made up of over 2,000 clinicians in 40+ specialties, in practices throughout the San Francisco Bay Area. Community Information:Santa Clara is located in the center of Silicon Valley and is home to several high-tech companies headquarters.

San Jose, CA30+ days ago

$118,900–$171,100

We have deployed more than 30,000 fuel cell modules since our first commercial shipments in 2009, sending energy platforms to data centers, hospitals, manufacturing facilities, biotechnology facilities, major retail stores, financial institutions, telecom facilities, utilities, and other critical infrastructure customers around the world. Support corporate entity management, including maintaining corporate records, creating new legal entities, preparing annual filings, and assisting with subsidiary governance.

Santa Clara, CA30+ days ago

$35–$45 Per Hour

Location: Santa Clara, CAWe are seeking a proactive, detail-oriented Document Control Administrator to join our team in Santa Clara, CA. The ideal candidate is highly organized, technologically savvy, and an excellent communicator who thrives in a fast-paced, professional environment.

New!

San Jose, CA1 day ago

$110,000–$115,000 Per Year

Reporting to the Program Manager, the Assistant Program Manager will play a pivotal role in facilitating HR-based service offerings for a Healthcare client, ensuring the seamless execution and efficient administration of healthcare programs within our client's network. · Work with Program Manager to maintain customer relationship management, fostering positive relations with clients and contingent worker suppliers.

Santa Clara, CA8 days ago

Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondences, claiming they are representatives, subsidiaries or under contract with Anatomage, Inc., and, thus, pretending to represent Anatomage. Legitimate emails from @anatomage.com domains are from the organization, anything outside of the stated domain is likely a scam and fraudulent email.

New!

San Jose, CAToday

$23–$27 Per Hour

Supermicro is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. * General office support and maintenance, including but not limited to, ordering office supplies, placing catering orders and supporting travel arrangements.

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Administrative Support Jobs in Capitola, CA

Jobs

Entry-Level Medical Administrative Assistant (Healthcare Support)Veterans Health Administration

Medical Support AssistantVeterans Health Administration

Entry-Level Medical Support AssistantVeterans Health Administration

Law Firm Operations ManagerEdgar Law Group, LLP

Administrative Assistant - Recruitment and HR SupportFoxconn Industrial Internet - FII

Administrative SupportCompass Consulting

Junior Administrative Support Specialist (onsite)MKS2 Technologies

Senior Administrative Support Specialist (onsite )MKS2 Technologies

Legal Administrative Assistanttruckcrashlaw

Project Administrative AssistantMGE Underground, Inc.

Administrative Assistant: 26-01148Akraya Inc.

Administrative AssistantCovelo Direct (a Division of ZOE Holding)

Administrative Assistant Jobs in USA, CA, Santa Clara | Rose International JobRose International

Administrative Assistant IVPinnacle

Administrative AssistantC2Earth, Inc.

Administrative Assistant IVi Living

Seasonal, Operations Administrative AssistantH&R Block

Administrative Assistant Jobs in USA, CA, Sunnyvale | Rose International JobRose International

Administrative Business Partner III, Cloud AIGoogle

Leadership Administrative PartnerRivian

Administrative Assistant/Scheduler - Home HealthIntouch Home Care Inc

Administrative Business Partner, Cloud Supply Chain and OperationsGoogle

Administrative Business Partner IIIGoogle

Administrative Business Partner, Platforms and Devices, XRGoogle

Administrative Business Partner, Investor RelationsGoogle

Administrative Business Partner, Platform and DevicesGoogle

Administrative Business Partner, Chrome OSGoogle

Administrative Business Partner, Cloud AIGoogle

Administrative Business PartnerGoogle

Center Support SupervisorTeemaGroup

Sales Support SpecialistMycronic USA

IT Support AdministratorAllnessinc

Lab Operation Support and Purchasing AdminRoth Staffing Companies

Office AdministratorSanhua International

Property AdministratorTandym

Medical Operations Manager - Regulatory & EscalationsMedvidi

Medical AssistantJVM Solutions

Office AssistantBC Forward

Facilities Assistant (Business Operations)Foxconn Industrial Internet

Executive AssistantAlpha & Omega Semiconductor

Family Law Legal Assistant, Downtown San JoseAdams & Martin Group

Litigation Legal Assistant, Downtown San JoseAdams & Martin Group

Preschool Administrator and Enrollment SpecialistAction Day Schools

Electrical Construction Management - Assistant Project ManagerCSI Electrical Contractors

Nurse Practitioner or Physician Assistant, Family Medicine (Santa Clara University, CA)Sutter Health

Senior Legal AssistantBloomEnergy

Document Control AdministratorOmnivision Technologies

Assistant Program ManagerConfidential - Staffing and Recruiting

ReceptionistAnatomage, Inc.

Receptionistsupermicro

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