Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Buffalo, NY$52,000–$55,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Administrative Support Worker Lead - Lockport City School District AramarkAdministrative Support Worker Lead - Lockport City School DistrictLockport, NYAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
Administrative Direct Support Professional, Certified Day Services PeopleAdministrative Direct Support Professional, Certified Day ServicesBuffalo, New YorkWarmly welcomes employees and guests to the facility—clearly and cordially answers and transfers calls, delivers messages from voicemail and email and takes necessary action to address caller/visitor needs involving appropriate personnel. Ability to support people receiving services with repositioning, lifting and transferring as required by their person-centered plan, to sit for extended periods of time and to meet the physical requirements to react to emergency situations using CPR, SCIP-R.
Administrative Assistant to the Provost Amherst CollegeAdministrative Assistant to the ProvostAmherst, New YorkProvides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provost’s entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provost’s division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrar’s office, and other administrative, tasks as assigned. Answers the main phone line for the provost’s office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes invoices; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed.
Administrative Associate Canisius CollegeAdministrative AssociateBuffalo, NYGeneral office duties include answering phones, greeting visitors, scheduling appointments, maintaining office files, ordering office supplies, overseeing service of office equipment, and emailing communications. Funded in part by the New York State Education Department, HEOP Students participate in a 4-week summer program, attend workshops, and meet regularly with program staff.
ADMINISTRATIVE ASSISTANT HOURLY - MARKETING ASSISTANT (FULL TIME) Compass Group North AmericaADMINISTRATIVE ASSISTANT HOURLY - MARKETING ASSISTANT (FULL TIME)Buffalo, NY$20–$25 / hourSummary: Responsible for excellent communication skills; ability to multi-task on a variety of projects simultaneously, accurate distribution of pertinent information both internally to all departments as well as to clients and related vendors and administrative support of food service programs. Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease).
C260057 - Administrative Assistant 1 (NY Helps) - CAS Human Resources New York State Thruway AuthorityC260057 - Administrative Assistant 1 (NY Helps) - CAS Human ResourcesBuffalo, NYIn this role you will, but not limited to: Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files. Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Administrative Assistant The Sisters of Mercy of the AmericasAdministrative AssistantBuffalo, NY$21–$27This role requires a highly organized, self-motivated individual who can manage multiple priorities, maintain strict attention to detail, and work independently while supporting a mission-driven team. Rooted in a deep commitment to social justice, mercy, and service, our mission shapes every aspect of our work—including how we engage with donors, partners, and communities.
Administrative Assistant My Place Home For The HomelessAdministrative AssistantBuffalo, NYAbout Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation.
Administrative Assistant II Buffalo Federation of Neighborhood CentersAdministrative Assistant IIBuffalo, NYApproximately 50% of this role is focused on the Rental Supplement Program, including intake and screening of referrals, gathering documentation, tracking participant activity, generating weekly reports, scheduling appointments, and preparing purchase requests. The ideal candidate is a proactive multitasker with strong communication skills who thrives in a fast‑paced environment, works well both independently and collaboratively, and demonstrates professionalism, integrity, and excellent customer service.
Collector/Premium Accounting Administrative Assistant MerchantsCollector/Premium Accounting Administrative AssistantBuffalo, New YorkThe Collector/Premium Accounting Administrative Assistant is responsible for providing crucial support in collecting funds by performing tasks such as maintaining client histories, managing accounts, processing payments, and communicating with customers and law firms. Merchants Insurance Group, a Northeast leader in Property and Casualty Insurance, has an exciting and rewarding career opportunity for a Collector/Premium Accounting Administrative assistant to join our collaborative and dynamic Premium Accounting team in our Corporate Headquarters located in Buffalo, NY.
Administrative Assistant First Tek, Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Senior Administrative Assistant (Onsite- Buffalo, NY) M&T Bank CorpSenior Administrative Assistant (Onsite- Buffalo, NY)Buffalo, NY$20.55–$34.25 / hourInteract professionally with Bank executive management, senior leadership and applicable committee members, responding timely to questions and/or issues on organizational matters. This role blends strong traditional administrative support with advanced organization skills, critical thinking, and the ability to manage complex information, materials and workflows.
Administrative Assistant 1 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1 (NY HELPS)Buffalo, NY$47,695–$58,447 / yearMinimum Qualifications For appointment via NY HELPS: To journey-level title: Two years of experience* in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Senior Administrative Assistant M&T Bank CorpSenior Administrative AssistantBuffalo, NY$20.55–$34.25 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank.
Senior Administrative Assistant - Financial Planning & Analysis/FP&A (Hybrid in Buffalo, NY)) M&T Bank CorpSenior Administrative Assistant - Financial Planning & Analysis/FP&A (Hybrid in Buffalo, NY))Buffalo, NY$20.55–$34.25 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Work Arrangement/Location: This is a hybrid position requiring four days/week of in-office work at the One M&T Plaza office in Buffalo, NY.
Senior Administrative Assistant - ON SITE / One M&T Plaza - Buffalo NY M&T Bank CorpSenior Administrative Assistant - ON SITE / One M&T Plaza - Buffalo NYBuffalo, NY$20.55–$34.25 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank.
Estimating Department Administrative Assistant Sheridan HREstimating Department Administrative AssistantClarence, NYThe Estimating Department Administrative Assistant supports the estimating team by coordinating pre-sale and post-sale processes, managing project documentation, and ensuring smooth communication between customers, subcontractors, and internal teams. This role also assists with change orders, financial tracking, and general office operations, including supporting contractor estimate requests.
NewAdministrative Assistant Lawley InsuranceAdministrative AssistantWilliamsville, New York$45,000–$63,250The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. About Lawley Insurance:The Lawley Mission Lawley is a dynamic, independent regional firm of insurance professionals specializing in property and casualty, employee benefits and risk management consulting.
Administrative Assistant eTeam Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Administrative Assistant Stark TechAdministrative AssistantTonawanda, NEW YORKWe specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies like renewable natural gas conversion and energy storage solutions. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.
Administrative Assistant ZobilityAdministrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. Nature & Scope: This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Manufacturing Administrative Assistant Materion CorpManufacturing Administrative AssistantBuffalo, NY$21.44–$32.21 / hourThe candidate selected will have to qualify as either a U.S. citizen, a U.S. National, a lawful permanent resident of the U.S., a Person Admitted into the U.S. as an Asylee or Refugee., a National of a country that is not prohibited from having access to U.S. controlled technology (via a letter of assurance), or a Person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. The selection of the person to be hired for this position is contingent on the candidate having export compliance eligibility for access to U.S. controlled technology which comes under the licensing jurisdiction of the U.S. Department of State, International Traffic in Arms Regulations (ITAR) and the U.S. Department of Commerce, Export Administration Regulations (EAR).
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsBuffalo, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
Administrative Assistant HireTalentAdministrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Construction Administrative Assistant (On-Site - Buffalo, NY) Delta SonicConstruction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, New YorkDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
Administrative Assistant MindlanceAdministrative AssistantElma, NY$22–$22 / hourProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant Horizon Health ServicesAdministrative AssistantNiagara Falls, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Team Lead Horizon Health ServicesAdministrative Team LeadTonawanda, NY$19.86–$21 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 17 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Financial Administrative Specialist U.S. Department of Veterans AffairsFinancial Administrative SpecialistBuffalo, NYRemote$52,766–$83,911 / yearExamples of specialized experience would typically include, but are not limited to: Compiling or analyzing a federal organizations budgetary or financial data to ensure accuracy and identify problems under the pressure of quickly changing priorities and time constraints; Auditing and certifying federal reimbursement vouchers resulting in payment to claimants or other businesses or agencies; Interpreting and applying laws or regulations related to federal financial analyses and organizational improvement initiatives; Providing senior level technical advice to federal employees and management on the principles, practices, and laws pertaining to finance programs and operations; and. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.
Administrative Assistant Horizon CareerAdministrative AssistantBuffalo, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Team Lead Horizon CareerAdministrative Team LeadTonawanda, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 17 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Construction Administrative Assistant (On-Site - Buffalo, NY) Delta Sonic Car Wash Systems, Inc.Construction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, NY$23–$27 / hourPart timeDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
Premium Administrative Assistant | Highmark Stadium Legends GlobalPremium Administrative Assistant | Highmark StadiumOrchard Park, New York$21–$23 / hourOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. . As a premium admin, you will manage food and beverage orders through ordering software for premium departments, maintain ongoing communication with clientele regarding their ordering needs, and support the planning, setup, and breakdown of premium events.
Administrative Coordinator The TJX CompaniesAdministrative CoordinatorLockport, New YorkCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
Administrative Assistant J&Ds Sealtech CorpAdministrative Assistantbuffalo, NYMust be able to work independently ,solve problems ,at least one year experience in administrative setting .Valid drivers license ,reliable transportation. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Medical Office Administrative Assistant (35163) Buffalo Hearing & Speech Center IncMedical Office Administrative Assistant (35163)Buffalo, NYDay to day duties include placing orders for Durable Medical Equipment (DME), obtaining all required paperwork for insurances, receiving DME, completing billing and documentation processes for DME in the electronic patient health records. This role serves as a liaison between patients, families, and insurance providers to help ensure patients receive the support, equipment, and accessories they need.
Administrative Assistant, Western NY New York State Thruway AuthorityAdministrative Assistant, Western NYBuffalo, NY$48,925–$51,000 / yearWORK PERFORMED: Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.
Administrative Manager Youth Advocate Programs IncAdministrative ManagerBuffalo, NYIndividual is responsible for multiple office duties including but not limited to: preparing weekly paperwork, processing payroll, and maintaining confidential participant and personnel records. Summary of the Position: The Erie County program is seeking an Administrative Manager to provide office support for all aspects of the program.
Senior Administrative Assistant - Cybersecurity M&T Bank CorpSenior Administrative Assistant - CybersecurityBuffalo, NY$20.55–$34.25 / hourBe the bridge between leadership and teams across the bank-answering questions, solving problems, and keeping information flowing smoothly. In this role, you will be supporting our Chief Information Security Officer and the Cyber leaders that directly report into the Security Officer.
Administrative Assistant DaVita IncAdministrative AssistantAmherst, NY$18.50–$29 / hourNew York Non-exempt: New York City and Long Island: $17.00/hour, Nassau, Suffolk, and Westchester counties: $17.00/hour, Remainder of New York state: $16.00/hour. Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.
Culinary Administrative Assistant | Highmark Stadium Legends GlobalCulinary Administrative Assistant | Highmark StadiumOrchard Park, New YorkOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. . Supports financial and cost control efforts by tracking food cost performance across concessions, clubs, and suites, assisting with variance analysis, maintaining vendor pricing, and partnering with culinary and finance teams to achieve target cost percentages.
Premium Administrative Assistant | Highmark Stadium Legends Hospitality, LLCPremium Administrative Assistant | Highmark StadiumOrchard Park, NY$21–$23 / hourOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owners representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. As a premium admin, you will manage food and beverage orders through ordering software for premium departments, maintain ongoing communication with clientele regarding their ordering needs, and support the planning, setup, and breakdown of premium events.
Clinical Administrative Assistant Hospice BuffaloClinical Administrative AssistantBuffalo, NY$21.25–$35 / hourGraduate of an accredited School of Licensed Practical Nursing with current LPN licensure or completion or an accredited Medical Assistant program with current MA certification in the State of New York, or relevant experience determined to be approximately equivalent. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.
Administrative Assistant ServproAdministrative AssistantTonawanda, New YorkWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
Administrative Assistant Neighborhood Health Center of WNY IncAdministrative AssistantBUFFALO, NYIf you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each persons individual story - consider joining us at Neighborhood! About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region.
Culinary Administrative Assistant | Highmark Stadium Legends Hospitality, LLCCulinary Administrative Assistant | Highmark StadiumOrchard Park, NY$22–$25 / hourOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owners representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. Supports financial and cost control efforts by tracking food cost performance across concessions, clubs, and suites, assisting with variance analysis, maintaining vendor pricing, and partnering with culinary and finance teams to achieve target cost percentages.
Administrative Assistant Momentum Environmental Solutions, LLCAdministrative AssistantBuffalo, NYMomentum Environmental (Momentum) provides waste management, industrial cleaning, emergency response and remediation services to several private and public sector industries in upstate New York including the manufacturing, engineering, chemical, transportation, retail, and distributed energy sectors. This role will work closely with office management and the accounting team to ensure costing controls are followed and the data required for daily accounting processes is complete, accurate, and entered on time.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonNYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.