NewAdministrative Support Manager SkaddenAdministrative Support ManagerNew YorkCollaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients. Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations.
Claims Administrative Support Specialist The Progressive CorpClaims Administrative Support SpecialistSyracuse, NY$20–$21 / hourFor ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.
Administrative Assistant - Department of Medicine Business Office SUNY Upstate Medical UniversityAdministrative Assistant - Department of Medicine Business OfficeSyracuse, NY$18.75–$28.40 / hourResponsibilities include accounts payable and accounts receivable processing, assisting with the management of departmental accounts, supporting the Financial Administrator, and serving as a resource for various business office functions. The position also provides administrative support to departmental leadership and serves as a backup for selected payroll and retirement processes.
NewMarketing and Energy Advising Administrative Assistant - Millbrook, NY Cornell UniversityMarketing and Energy Advising Administrative Assistant - Millbrook, NYNew YorkThe Cornell Cooperative Extension Dutchess County (CCEDC) Marketing and Energy Advising Administrative Assistant plays a key role in advancing clean energy initiatives across the Mid-Hudson region by supporting customer engagement, marketing, communications, outreach, and program operations for the Mid-Hudson Regional Clean Energy Hub, a NYSERDA funded program administered by Cornell Cooperative Extension Dutchess County. This position serves as the first point of contact for residents, businesses, and community partners, providing frontline energy advising support, responding to inquiries through phone, email, and customer management systems, and connecting customers with appropriate programs, incentives, resources, and Energy Advisors.
Administrative Specialist SUNY Upstate Medical UniversityAdministrative SpecialistSyracuse, NY$21.25–$30.77 / hourPrimary Responsibilities - Float Pool: Visit and work closely with division leadership and staff to build strong working relationships, address staffing needs, and support positive staff relations across all divisions. Job Summary: As part of the Department of Medicine Human Resources team, the Administrative Specialist will provide oversight to the Float Pool and administrative support to the Accounts Payable manager.
Administrative Coordinator SUNY Upstate Medical UniversityAdministrative CoordinatorSyracuse, NY$25.75–$40.62 / hourThe Administrative Assistant will support the Practice Administrator with department accounting tasks such as accounts payable coding, bank deposits, budget preparation, grant proposals/requests, and financial reporting or other administrative functions. Preferred Qualifications: Excellent oral and written communication skills, competency in appropriate computer software applications, and good organizational skills.
Administrative Assistant SUNY Upstate Medical UniversityAdministrative AssistantSyracuse, NY$18.75–$28.40 / hourThe Psychiatry Graduate Medical Education (GME) Program Administrative Assistant is responsible for assisting the Program Administrator with the day to day administration of the ACGME residency training programs within the Psychiatry Department and will be directly responsible to the Program Director and Associate Directors. This position provides direction, leadership and day to day management of educational activities to include administrative support to the Program Director, Associate Directors and Chief Residents.
Administrative Specialist I Syracuse UniversityAdministrative Specialist ISyracuse, NYThe Admin Specialist is present in the office to provide services and support to campus constituents; serves as go-to resource for faculty and staff by keeping current on College and University policies/activities; maintains strong professional relationships across campus; and will be able to make decisions on matters of significance that impact stakeholders if needed. The Administrative Specialist I provides high level support to the Advising Office and executive professional support to the Assistant Dean across a wide variety of functions that require independent judgment and confidentiality to support students, faculty, and staff.
Administrative Assistant 1/Trainee 1/2 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1/Trainee 1/2 (NY HELPS)Syracuse, NY$40,391–$58,447 / yearThe minimum qualifications through the NY HELPS are: Aministrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Minimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer; A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available.
Senior Administrative Assistant CDPQSenior Administrative AssistantNew YorkReporting to the Director, Global Operations, Americas, the Senior Administrative Assistant provides high-level administrative support to a New York-based team comprising two or three senior executives and investment professionals. Over the years, we have built a strong culture based on four pillars: ambition to push ourselves further, accountability to bring our convictions to life, openness to grow through creative ideas, and collaboration to drive us toward the best outcomes.
Administrative Assistant II Syracuse UniversityAdministrative Assistant IISyracuse, NYCommunity Engagement Projects: Support PARCC community engagement initiatives by coordinating meetings and communications with community partners, processing contracts and related paperwork, managing event logistics, maintaining records, preparing reports, and serving as liaison between PARCC, faculty, and external partners. Maintain competition timelines, develop and distribute calls for submissions, coordinate the double-blind peer review process, manage communications with submitters, reviewers, and faculty judges, process payments, and prepare reports.
NewAdministrative Assistant JRM Construction ManagementAdministrative AssistantNew YorkHeadquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. Schedule and coordinate onsite and offsite meetings and logistics for a variety of purposes including executive & client meetings, external visitors, and candidate visits/interviews.
Outpatient Administrative Specialist SUNY Upstate Medical UniversityOutpatient Administrative SpecialistSyracuse, NYMinimum Qualifications: Associate''s degree and two (2) years relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required. Assist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation.
Outpatient Administrative Specialist- Surgical Ambulatory Care SUNY Upstate Medical UniversityOutpatient Administrative Specialist- Surgical Ambulatory CareSyracuse, NYMinimum Qualifications: Associates degree and two (2) years relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required. Surgical Ambulatory Care State of New York TH Staff Assistant 2, NSSL1 88525 UUP (State University Professional Services Unit).
Outpatient Administrative Specialist-Neurology SUNY Upstate Medical UniversityOutpatient Administrative Specialist-NeurologySyracuse, NYAssist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation. Serves as a subject matter expert and resource for providers and staff, addressing all non-routine issues and concerns related to the referral and authorization process.
Outpatient Administrative Specialist - Ophthalmology SUNY Upstate Medical UniversityOutpatient Administrative Specialist - OphthalmologySyracuse, NYMinimum Qualifications: Associate''s degree and two (2) years relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required. Assist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation.
Outpatient Administrative Specialist - SCSD SUNY Upstate Medical UniversityOutpatient Administrative Specialist - SCSDSyracuse, NYJob Summary: The Outpatient Administrative Specialist will provide clinical administrative support to the school-based mental health team located within the Syracuse City School District supporting students and families. Assist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation.
Administrative Assistant Cayuga-Onondaga BOCESAdministrative AssistantAuburn, New York$50,159Minimum Qualifications: Bachelor’s degree and one (1) year of administrative or supervisory experience, or Associate’s degree and three (3) years of experience, or High school diploma and five (5) years of relevant experience, or an equivalent combination of education and experience. We are accomplishing this by providing cost-effective shared services to school districts while initiating collaboration to close gaps in student achievement.
Administrative Assistant National Life Insurance CompanyAdministrative AssistantNew YorkThe base pay range for this position is the range National Life reasonably and in good faith expects to pay for the position taking into account the wide variety of factors, including: prior experience and job-related knowledge; education, training and certificates; current business needs; and market factors. Provide comprehensive support services to our CIO that ensures professional, responsive, and effective experiences at all levels of the organization – tracks and helps drive completion of key deliverables and follows up on outstanding action items.
Administrative Assistant (Part-time) Reserve Bank of AustraliaAdministrative Assistant (Part-time)New York$55,000–$70,000 / yearThe Reserve Bank of Australia is committed to building a diverse and inclusive workplace and encourages applications from all qualified individuals, regardless of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, citizenship status, age, disability, marital status, partnership status, caregiver status, military or veteran status, or any other characteristic protected by and in accordance with applicable laws. This role provides high‑quality administrative, scheduling and coordination support to staff and contributes to the efficient day‑to‑day functioning of the office.
Outpatient Administrative Specialist - Nappi SUNY Upstate Medical UniversityOutpatient Administrative Specialist - NappiSyracuse, New YorkPrior working experience in ambulatory patient care administrative functions including obtaining referrals and insurance authorizations, managing EPIC referral work queues, communicating with outside agencies such as insurance carriers, billing companies and/or other support agencies preferred. Assist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation.
Global Research - Administrative Assistant Bank of AmericaGlobal Research - Administrative AssistantNew YorkIt requires strong communication and customer service skills, advanced proficiency with Microsoft Office applications, and the ability to multitask and prioritize effectively. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
Administrative Assistant - Equity Research Bank of AmericaAdministrative Assistant - Equity ResearchNew YorkKey responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details.
Administrative Assistant Sol de JaneiroAdministrative AssistantNew YorkOur commitment to excellence has earned high-profile honors, including being named one of TIME1 00’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace. Solde Janeirodelivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.
NewAdministrative Assistant Colliers Engineering & DesignAdministrative AssistantSyracuse, New York$18–$27 / hourFull timeWe have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
Administrative and Events Coordinator Practising Law InstituteAdministrative and Events CoordinatorNew YorkMaintains and updates portal and/or Salesforce database regularly, taking special care to ensure all program and faculty details are complete and correct, and appropriately tracks and updates information, communicating all changes to other departments, as needed. Practising Law Institute (PLI) educates and informs lawyers and other professionals with innovative programs, publications, podcasts, and additional resources.
Administrative Assistant Traineeship SUNY Upstate Medical UniversityAdministrative Assistant TraineeshipSyracuse, NYor Open competitive (Non-competitive, NY HELPS) Qualifications: If you are not currently on the NYS Department of Civil Service Eligible list for the Administrative Assistant 1 title or are not currently a permanent Administrative Assistant 1, SG11, you may be eligible to be considered for appointment at the Traineeship Level, see below the requirements to be considered for appointment to a Traineeship. Administrative Assistant Traineeship Syracuse Administrative, Secretarial & Clerical Full-time Opening on: Feb 17 2026 2CP Child & Adol IP Psych State of New York.
Global Equities | US Equities Distribution - Administrative Assistant III Bank of AmericaGlobal Equities | US Equities Distribution - Administrative Assistant IIINew YorkThis role enables effective meeting management, client engagement, and seamless travel and expense processing while supporting day-to-day client logistical operations and ensuring employee travel and entertainment adherence with firm policies. Minimum of 10 years of experience in financial institutions, preferably investment banks and/or hedge funds, providing administrative support to senior leaders and large teams.
Administrative Assistant, Global Corporate & Investment Banking (GCIB) Bank of AmericaAdministrative Assistant, Global Corporate & Investment Banking (GCIB)New YorkWe provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions. Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors.
Administrative Assistant III Bank of AmericaAdministrative Assistant IIINew YorkWe provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions. Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors.
Administrative Assistant, Gap Inc. Human Resources The GapAdministrative Assistant, Gap Inc. Human ResourcesNew YorkPartnering closely with the Heads of HR for Talent Acquisition, Talent Management, and Inclusion & Belonging, you will serve as a trusted partner – proactively managing competing priorities, optimizing executive effectiveness, and enabling focus on strategic initiatives. As an Administrative Assistant at Gap Inc., you will support multiple VP / SVP executives on the HR Senior Leadership Team, ensuring seamless day-to-day operations and delivering comprehensive, high-level administrative support.
Senior Administrative Assistant AlixPartnersSenior Administrative AssistantNew YorkAt AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. Special projects supporting your clients which includes preparing presentation materials for internal and/or external meetings while working collaboratively with others to solicit information and deliver results.
Administrative Assistant - Int. Apidel TechnologiesAdministrative Assistant - Int.Virtual, NYContractorAs the Administrative Assistant (IT), you will provide specialized and advanced administrative support to three global Vice Presidents within the IT function who collectively lead approximately 300 internal and 600 external resources. Provide support to projects and key initiatives to ensure completion of ongoing projects and special assignments, including tracking of key deliverables and generation of communications.
Administrative Assistant ABM Industries IncAdministrative AssistantNYThis role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the Amazon account. The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence.
NewSchool Operations Administrative Assistant (Contractor) Stride IncSchool Operations Administrative Assistant (Contractor)NYRemoteThe School Operations Administrative Assistant provides administrative support to all operations tasks within the school by supporting project plans managed by other team members, data entry into school systems and assisting with all functions of the operation team. Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level.
Administrative Assistant - Gap Brand The GapAdministrative Assistant - Gap BrandNew YorkNormally receives little instruction on daily work, general instructions on newly introduced assignments. Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
Executive Administrative Assistant Jose MercilineExecutive Administrative AssistantNew YorkManage a real estate footprint including but not limited to maintaining floorplans, managing team moves, placing tickets with building maintenance, etc. -Interact with Business Heads and their assistants with scheduling or connecting urgent calls.
Human Resources Administrative Coordinator AccessCNY INCHuman Resources Administrative CoordinatorSyracuse, NY$19.50–$23 / hourWorking closely with the Office for People with Developmental Disabilities and the Office of Mental Health, we support 27 housing locations and 3 administrative buildings. Our focus is supporting individuals by ways of residential housing, mental health and clinical services, and immersing our participants in community engagement.
Administrative Assistant Liberty_ResourcesAdministrative AssistantSyracuse, NYFull timeDocument Management: Prepares, processes, and maintains client documentation, including correspondence, consent forms, and reports, ensuring confidentiality and accuracy in data entry (utilizing programs such as ProviderSoft/NextGen and/or Microsoft 365). Backed by Liberty Resources Inc. and part of a large social services circle, originally POST was a speech-language practice in Syracuse NY and has grown to provide a range of services throughout all of New York State.
Administrative Assistant - Sales Briggs & Stratton CorpAdministrative Assistant - SalesNY$45,000–$58,000 / yearBriggs & Stratton is the worlds largest producer of engines for outdoor power equipment, and is a leading designer, manufacturer and marketer of lithium-ion battery, standby generator, energy storage system, lawn and turf care products through its Briggs & Stratton, Vanguard, Ferris, Billy Goat, and Branco brands. As a Sales Administrative Assistant your goal is to provide comprehensive administrative and operational support to the Sales department, enabling sales leadership, teams, and external partners to operate efficiently and effectively.
Administrative Legal Assistant Wachtell Lipton Rosen & KatzAdministrative Legal AssistantNew YorkAssist with overflow tasks from Administrative Assistants and other departments, including Document Processing, Data Stewards, Paralegals, and Automated Litigation Support. Reconcile attorneys’ Amex statements and car service bills upon receipt including working with Accounting on client/matter inquiries.
Graduate Studies Administrative Coordinator LIM CollegeGraduate Studies Administrative CoordinatorNew York$46,000–$48,000 / yearSALARY RANGE: $46,000 - $48,000/Annually ESSENTIAL FUNCTIONS AND BASIC DUTIES: Office/Managerial Duties Graduate Studies Department Administration Coordinate all administrative functions for the Graduate Studies department, ensuring smooth day-to-day operations and efficient workflows. Graduate Studies Initiatives Coordination Oversee the planning, execution, and evaluation of Graduate Studies programs and initiatives, including: Graduate Speaker Series: Manage speaker outreach, event logistics, communication, and on-site support.
Front Desk Administrative Assistant-Gastroenterology Office Oswego HealthFront Desk Administrative Assistant-Gastroenterology OfficeOswego, NY$17.34–$20.81 / hourThe health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County, as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services, and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. More than 1,300 employees spread throughout its 18 locations, work for the Oswego Health system, which includes the 132-bed community Oswego Hospital, a 32-bed psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community.
Administrative Assistant-Fulton PrimeCare North Oswego HealthAdministrative Assistant-Fulton PrimeCare NorthFulton, NY$17.34–$20.81 / hourThe health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County, as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services, and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. More than 1,300 employees spread throughout its 18 locations, work for the Oswego Health system, which includes the 132-bed community Oswego Hospital, a 32-bed psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community.
Legal Administrative Assistant (Global Law Firm) kay search groupLegal Administrative Assistant (Global Law Firm)New YorkThis position will be responsible for providing concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, extensive travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career.
Clinic Administrative Assistant Fresenius Medical CareClinic Administrative AssistantBayshore, New YorkAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. Scheduling and Registration - Responsibilities may include the following based on location and business need: Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
NewAdministrative Coordinator, Mid Booz Allen HamiltonAdministrative Coordinator, MidUsa, New YorkYou’ll be responsible for interfacing with vendors, potential program customers, and other government stakeholders to schedule capability briefings and assist in the development and maintenance of current marketing material, including presentation decks and slick sheets. Onsite : If this position is listed as onsite, work will primarily be performed at a Booz Allen office or customer facility, where employees will collaborate directly with colleagues and customers as required by the role.
Talent Development Trainer – Administrative Services Davis Polk & Wardwell LLPTalent Development Trainer – Administrative ServicesNew YorkTypical responsibilities include, but are not limited to, the following: Lead the onboarding experience for newly hired administrative assistants, collaborating with department teams to design and deliver impactful training programs focused on delivering excellence. The Talent Development (TD) Trainer will work closely with the Administrative Services Director and Administrative Assistant Managers to assess, design, develop and deliver high-quality training programs that enhance the Administrative Assistants’ skills, performance and career growth.
Part-time Administrative Assistant HUDSON CITY CONSULTING LIMITED LIABPart-time Administrative AssistantNew, NY$25–$30 / hourThis role is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys wearing multiple hats, and takes pride in keeping everything running seamlessly behind the scenes. • Provide administrative support across leadership, including the CEO, COO, CFO, Studio Manager, Event Producers, and Client Development Director.
Administrative Assistant II SUNY Upstate Medical UniversityAdministrative Assistant IISyracuse, NY$41,600–$52,478 / yearResponsible for coordinating multiple schedules for the surgeons which include clinic appointments, surgery schedule, administrative and academic schedules. Job Summary: Oversee all surgical scheduling activities for the department and provides back up support and coverage to the Administrative Specialist and Business Manager.