Senior Program Administrator SPVR Rutgers The State University of New JerseySenior Program Administrator SPVRLivingston, NJFamiliarity with equipment and software needed for administration and office management, including but not limited to virtual meeting platforms (Zoom, WebEx, Teams, etc.), Qualtrics, Google Drive, shared drives, Constant Contact, DocuSign, BaseCamp, Doodle, Microsoft Outlook; Microsoft Office Suite: Word, Excel, PowerPoint, Visio, Adobe Acrobat, Rutgers Procurement systems, Peoplesoft, ROCS. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Main Office Coordinator Manhattan Charter School for Curious MindsMain Office CoordinatorNew York, NY$35,000–$50,000 / yearThis position plays a key role in managing daily office tasks, communicating effectively with students, parents, staff, and visitors, and assisting with various administrative duties to support the educational mission of the school. In 2012, MCS opened Manhattan Charter School 2 (MCS2), a replication of MCS located a few blocks away, expanding on the groundwork laid by MCS and bringing high levels of academic achievement to more students.
Administrator New York State Psychiatry InstituteAdministratorNew York, NY$67,552–$70,686 / yearIn this role, you will support the day-to-day accounts payable and purchasing functions by ensuring purchase requests, vendor transactions, and a high volume of online orders are processed accurately, efficiently, and on time. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency.
Coordinator, Construction Brookfield Residential Properties ULCCoordinator, ConstructionNew York, NY$85,000–$100,000 / yearThe Coordinator will provide support to the project teams and will be responsible for monitoring and managing the program/project financials, consolidating the status reports, tracking project schedules, owning the administrative tasks and assisting the team in the different knowledge areas of the project lifecycle to ensure smooth and efficient operation in accordance with tenant and owner's expectations. Provide high-level administrative support by managing team communications, preparing meeting materials, handling invoices and vendor coordination, maintaining organized records, and ensuring smooth day-to-day operations for senior leadership and the broader team.
Office Manager DataCT LLCOffice ManagerNew York City, NY$90,000–$100,000 / yearThe Office Manager will help keep the New York office running efficiently by overseeing day-to-day office operations, coordinating facilities needs, managing vendor relationships and supplies, and providing administrative support to the CAO and leadership team. DataCT's core staff, CT Plan stakeholders, SIP Processors, auditors, and principal service providers are concentrated in the New York metropolitan area, and on-site collaboration is essential to the Administrator function.
Operations Assistant BelovED Community & Empowerment Academy Charter SchoolsOperations AssistantJersey City, NJYou will build valuable skills in project management, technology, purchasing, transportation, facilities, customer service, and administration while helping one of New Jersey's highest-performing public charter schools operate efficiently each day. This position requires the ability to remain stationary for extended periods, frequently operate a computer and other office equipment, communicate effectively in person and by telephone, occasionally move throughout the school campus, and occasionally lift or move materials weighing up to approximately 20 pounds.
Office Administrator Kilpatrick Stockton LLPOffice AdministratorNew York, NY$131,400–$197,000 / yearThis role works closely with the Human Resources Department to interpret and implement firm policies and procedures appropriately, as well as work closely with other directors and managers to ensure the firm's vision and values are achieved. The Office Administrator is responsible for the overall administrative management of the assigned office overseeing human resources, facility operations, and general administrative management of the office.
Office Administrator Avantier Inc.Office AdministratorNorth Plainfield, NJ$50,000–$65,000 / yearFull timeWe are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment. At Avantier, you won’t just “have a job”—you’ll work on real, cutting-edge technology used in aerospace, defense, and life sciences.
Property Administrator CBRE Group IncProperty AdministratorNew York, NYCBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue).
Student Worker - Alumni Office - 2026/27 Seton Hall UniversityStudent Worker - Alumni Office - 2026/27South Orange, NJThe Office of Alumni Engagement and Philanthropy is seeking two to four motivated student workers (contingent on students' availability per day), funded through Federal Work-Study, to support our office''s efforts to engage alumni, parents, and friends of Seton Hall. Students will report to Dorothy Lee but will support projects across the entire office, working closely with additional team members on events, solicitation and student engagement.
NewAdministrative Assistant II, Executive Support, Data Analytics and Project Management CNAAdministrative Assistant II, Executive Support, Data Analytics and Project ManagementNew York, New York$35,000–$65,000 / yearThe successful candidate brings exceptional organizational, communication, and relationship-management skills, along with advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, PowerPoint, and Word. Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint; advanced PowerPoint and Excel skills preferred.
Bilingual Payroll Administrator - Independent Insurance Agency - Base Salary to 25.00/hour - Dunellen, NJ AllSearch Professional StaffingBilingual Payroll Administrator - Independent Insurance Agency - Base Salary to 25.00/hour - Dunellen, NJDunellen, NJ$22–$25 / hourThe ideal candidate will bring hands-on payroll experience, knowledge of payroll taxes and deductions, accounting software experience, and fluency in both English and Spanish. 2+ years of payroll experience using platforms such as ADP, Paychex, Workday, Kronos, UltiPro, Drake, or similar payroll software.
Administrative Assistant - MRSS Catholic Charities of the Archdiocese of NewarkAdministrative Assistant - MRSSJersey City, NJ$36,000–$38,000 / yearPlease be advised that current employees applying to open positions within the Agency are required to fill out an Agency Internal Job Application Form which is available for download to all employees on HR's public folders in Outlook. Catholic Charities of the Archdiocese of Newark is currently seeking a Full Time Administrative Assistant for our Mobile Response and Stabilization Services Program located in Jersey City, NJ .
Administrative/Office Assistant timessquarenycAdministrative/Office AssistantNew York, NYRemote$24–$26.44 / hourAssist the People & Culture Department with record keeping, invoices, HRIS, biweekly payroll email, talent acquisition and onboarding, reconciling expense report, planning and execution of employee appreciation events and other special projects. Under the supervision of the Senior Vice President, People & Culture, the job responsibilities of the Administrative/Office Assistant include: Greeting guests & visitors to the Times Square Alliance and directing them to the appropriate people.
Administrative Assistant - Engineering Enterprise Products Contract Bloomberg LPAdministrative Assistant - Engineering Enterprise Products ContractNew York, NY$30–$40 / hourManaging expense approvals, assisting with department‑wide newsletters and announcements, preparing polished presentation materials, supporting onboarding activities (desk setup, equipment, and facilities access) and coordinating large desk moves. As capacity allows, and where you see opportunity, you'll be encouraged to delve into additional areas - such as identifying process inefficiencies, testing new ways of working, or spinning up ideas that improve how the teams operate and collaborate.
Administrative Assistant Toby's Services LtdAdministrative AssistantWoodside, NYFull timeIn this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. We are seeking a motivated and outgoing an Administrative Operations Coordinator to join our team in our Queens, NY location.
Temporary Administrative Assistant - Central Advertising Hachette Book GroupTemporary Administrative Assistant - Central AdvertisingNYHachette Book Group (HBG) is a leading US general-interest book publisher made up of dozens of esteemed imprints within the publishing groups Basic Books Group; Grand Central Publishing Group; Hachette Audio; Little, Brown and Company; Little, Brown Books for Young Readers; Orbit; and Workman Running Press Group. Our books and authors have received the Pulitzer Prize, National Book Award, Caldecott Medal, Newbery Medal, Booker Prize, Nobel Peace Prize, James Beard Award, and other major honors.
Administrative Assistant Vanguard StaffingAdministrative AssistantNew York, NY$18–$25 / hourFull timeMinimum qualifications:… a high school diploma (or equivalent),… two-year minimum experience working in a professional office setting,… excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel),… the ability to enter data into, and extract data from, electronic databases,… the ability to work independently and on a team with different personalities,… the ability to handle multiple, shifting priorities,… good organizational skills, including an ability to organize information into reports Preferred qualifications:… familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting… familiarity and knowledge of the ASPEN System, ACTS and ACO systems… familiarity responding to Freedom of Information Law requestsprior experience working within the NYS Department of Health Division of Home and Community Based Services program Office of Aging and Long-Term Care – Home CareAdministrative Assistant The New York State Department of Health, Office of Aging and Long-Term Care, Division of Home and Community Based Services Metropolitan Area Regional Office is seeking to fill one (1) administrative assistant position which supports the Home Care Program.
Legal Administrative Assistant - New York, NY (Midtown) Kaufman Borgeest & RyanLegal Administrative Assistant - New York, NY (Midtown)New York City, NY$48,000–$77,000 / hourSalary Range: $48,000 - $77,000 (hourly rate: $26.37 - $42.30) – The salary offered to a successful candidate, who will work in the New York City office, will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc. Must be professional, dedicated and possess excellent administrative skills.
Administrative Coordinator Red Clover HRAdministrative CoordinatorEast Rutherford, New Jersey$30–$35 / hourin 2001, APC has been simplifying international delivery for over 20 years, helping U.S. businesses build brands abroad, expand their consumer base, increase revenue, and extend. Core Competencies: Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.