36 Results for

Administrative Support Jobs in Gainesville, FL

Jobs

New!

Alachua, FL3 days ago

Shift Times/Days: days; 8-5; with a little flexibility; can work 35 hours per wk; Name 2-3 skills that are a must have: knowledge of controlled documents, filing and printing documents; experienced user of excelto track and electronic files; able to sort through electronic files and store; Name 2-3 skills that would be a plus but not necessarily musts: experience with LIMS or other electronic lab data capturing systems; experience working with controlled documents, Interviews? With more than a decade of experience, our 500-strong, highly skilled team has managed over 100 client projects delivering first-in-human clinical materials to accelerate our client's products from the laboratory to patients in need.

New!

Gainesville, FL1 day ago

Support operator for the school's multi-line phone system; cheerfully answer and direct calls appropriately, provide accurate information and assistance to callers; take messages for staff and students (according to policy) . Must be technologically savvy; proficiency in Microsoft Office Suite software is required along with the ability, willingness, and enthusiasm to learn and master new and emerging technologies in a short period of time .

New!

Gainesville, FLToday

Support operator for the school's multi-line phone system; cheerfully answer and direct calls appropriately, provide accurate information and assistance to callers; take messages for staff and students (according to policy). If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

New!

Gainesville, FL2 days ago

$19.23–$21.97 Per Hour

Travel Support: Arranges/processes travel for staff, faculty, visitors and graduate students for the Division including confirming reservations and travel plans, requesting UFID’s for new travelers and visitors, preparing and processing travel authorizations, expense reports and reimbursements through PeopleSoft management. We Offer Exceptional Benefits:- Low-cost State Health Plans: Medical, Dental, and Vision Insurance- Life and Disability Insurance- Florida Retirement System Retirement Plans- Paid Time Off - Personal and Professional Development Opportunities (UF Training & Organizational Development)- Tuition Assistance (UF Employee Education Program)- Public Service Loan Forgiveness (PSLF) Eligible EmployerClassification Title:Administrative Assistant II .

Williston, FL30+ days ago

$20–$35
Contractor

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. You will be responsible for managing our financial records, including purchases, sales, receipts, and payments, as well as providing administrative support to ensure efficient operation of the office.

New!

Gainesville, FL1 day ago

Overview: The Administrative Assistant is responsible for coordinating the daily activities of the sales office while assisting and supporting the Sales Team that is responsible for achieving the sales and occupancy goals and other metrics as defined by the Marketing and Sales Plan. This individual will be responsible for supporting the Sales Staff in the distribution of client communication, coordinating events, and department logistics for our full service, upscale retirement community consisting of independent living, assisted living and memory support.

Gainesville, FL30+ days ago

$26–$29 Per Hour

Job Description: The University of Florida College of Medicine is seeking anAdministrative Assistant IIIto support and provide comprehensive clerical and administrative support to the Quality and Patient Safety initiative (QPSi) within the College of Medicine. About Gainesville, Florida: Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters.

New!

Gainesville, FLToday

We offer competitive pay and market-leading benefits including paid time off at 90 days, low-cost, high-quality health insurance, two retirement plans, and a great, low-drama working environment. Take Control of Your Healthcare: Manage your healthcare expenses wisely with our flexible spending account, allowing you to use pre-tax dollars for eligible medical costs.

Gainesville, FL7 days ago

$54,000–$62,000 Per Year

Vendor Creation: Works with faculty and prospective vendor to create MOU of work needed and funding allocated, ensuring allowability on funding source and prospectus is filled out and approved by Chair. JEs: Upon reconciliation of transactions, independently processes JEs for transaction errors/corrections as needed, along with Cost Transfer Forms for charges related to sponsored projects.

New!

Starke, FLToday

With a wealth of experience in delivering top-notch steel buildings, we prioritize offering premium structures at competitive prices. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Gainesville, FL30+ days ago

Remote

Full-time

The Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities. TrueNet Communications is a national infrastructure engineering and specialty contractor serving the wireless, broadband, and telecommunications markets.

Gainesville, FL9 days ago

$85,000–$95,000 Per Year

Responsible for oversight and/or approval of fiscal operations including but not limited to budget, procurement, personnel/payroll actions, accounts payable, PCard, travel, asset management, petty cash/gift card (RPP) funds, and account reconciliation, to ensure compliance with established and required policies, budgets, and restrictions. Administrator for processing department job/position actions within PeopleSoft regarding updates in employment status such as title change, salary increase/decrease, administrative supplements, lump sum payments, FTE adjustments, pay rate changes, terminations, leave cash-outs, etc.

New!

Gainesville, FLToday

$53,000–$62,000 Per Year

Coordinate department fiscal transactions with the CLAS Shared Services Center, including purchasing, travel, reimbursements, p-card transactions, and other department financial activity. This position coordinates department operations, fiscal and research administration, human resources activities, and administrative workflows in partnership with department, college, and university stakeholders.

Gainesville, FL7 days ago

$22.50–$24.50 Per Hour

Administer the hiring process for faculty, staff, and student employees, ensuring compliance with UF’s search and selection guidelines, including drafting position descriptions, posting jobs, organizing search committee meetings, and processing hiring paperwork. This role reports to the Administrative Specialist III and is responsible for personnel and payroll functions, including the processing of appointments, payroll distribution, and ensuring compliance with university and legal guidelines.

Gainesville, FL9 days ago

$55,000–$62,000 Per Year

Job Description:The Administrative Specialist II works within the College of Medicine Office of Faculty Affairs and supports the development, implementation, and ongoing management of workflows within the Faculty Excellence and Advancement (FEA) system across the college. The Administrative Specialist II works within the College of Medicine Office of Faculty Affairs and supports the development, implementation, and ongoing management of workflows within the Faculty Excellence and Advancement (FEA) system across the college.

New!

Gainesville, FLToday

$82,000–$95,000 Per Year

The Museum Associate Director of Administrative Services directs projects from original concept through final implementation; works on a wide variety of complex assignments of a critical and/or confidential nature, frequently exercising independent judgment and making decisions based on knowledge of policies, procedures and personnel. The Museum Associate Director of Administrative Services works with all museum staff, communicates on behalf of the Director, and maintains extensive contact with all levels of internal staff as well as with external professionals, key stakeholders and various arts and membership organizations.

Gainesville, FL9 days ago

$22.50–$24.50 Per Hour

This position supports the day-to-day administrative, academic, and operational functions of the department and assists with fiscal and human resource activities in coordination with the Shared Services Center (SSC), the CLAS Dean’s Office, and other university offices. This position serves as a key administrative partner to the Chair, faculty, staff, and students and plays an important role in supporting instructional activities, office operations, departmental events, and administrative processes.

New!

Gainesville, FLToday

$70,000–$77,000 Per Year

The position is responsible for managing the core administrative functions related to education, school and office operations, fiscal oversight, grants, and HR to support SPAS.Classification Title:MGR, Administrative Services. Evaluate and improve office operations, including staffing needs, workflow efficiency, equipment and resource use, and implement updated procedures to strengthen operations as needed.

Gainesville, Florida30+ days ago

Performs the credentialing function for UF Health Shands by compiling and analyzing all credentialing and provider enrollment supporting information to assure that all Medical Staff and Allied Health Professionals providing medical care or treatment of patients throughout the UF Health Shands System are continually credentialed and/or privileged in accordance with all statutory and accreditation requirements. Performs provider enrollment with state/government payers and maintains enrollment record data in group practice's billing database to assure accurate reimbursement for services.

Gainesville, FL30+ days ago

$68,000–$77,000 Per Year

Reporting to the Director of Administration, this position manages a broad range of administrative and operational support functions and serves as the primary human resources liaison between Educational Affairs and the College of Medicine’s HR office. About Gainesville, Florida: Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters.

Gainesville, FL30+ days ago

Program Highlights: + Rotational Onboarding: A structured, month-long shadowing experience across key departments—including Finance, HR, Operational Excellence, Simulation, Clinical Operations, and Strategic Communications—provides a comprehensive view of how system functions support both clinical and academic missions. + Executive Engagement: Active participation in senior leadership meetings, strategic planning sessions, and enterprise-wide initiatives prepares fellows for complex leadership roles across healthcare and academia.

Gainesville, Florida17 days ago

Eighty-five percent of time is spent exercising discretion, independent judgment and problem solving to manage project tasks, which include the use of dynamic databases and the production of high level documents, requiring high-level organization, mastery of software programs and understanding of HIPAA regulations. The Development Coordinator will be responsible for coordinating and managing annual giving programs related to grateful patient acquisition, fundraising and donor retention, as well as digital fundraising initiatives, preparing reports and providing administrative support for online platforms.

Gainesville, FL9 days ago

$54,000–$57,000 Per Year

Situated in the Career and Integrative Partnerships Portfolio area within the Brown Center for Leadership and Service, the Community Engagement Academic Support Manager will support the university’s mission to advance students’ world readiness with a focus on expanding service learning, volunteerism, community engagement and leadership development efforts at the University of Florida. The incumbent is responsible for building relationships, managing student success technology tools, and providing academic support for service learning, volunteerism, and leadership efforts among faculty, staff, students, and external partners to enhance the value of learning experiences at the University of Florida.

New!

Gainesville, FLToday

$25–$27 Per Hour

Under the general direction of the Fellowship Program Director and Division Administrator, the Program Assistant provides administrative support and coordination for the Advanced Electrophysiology Fellowship Program (2 fellows), Interventional Cardiology Fellowship Program (2–3 fellows), and Heart Transplant Fellowship Program (1 fellow).This position is responsible for the management and operations of three distinct and functionally separate programs with multiple practice rotation sites. The Program Assistant/Fellowship Coordinator collaborates with the National Residency Match Program (NRMP), ensures compliance with all ACGME guidelines, and monitors the American Board of Internal Medicine (ABIM) web-based tracking system, New Innovations.

Gainesville, Florida28 days ago

Overview: The Executive Assistant provides high-level administrative and professional support to the Senior Vice President of Supply Chain Services (SCS) and the SCS Executive Leadership team. This role requires strong organizational and clerical expertise, along with comprehensive knowledge of the health system, community hospitals, executive offices, and departments reporting to SCS leadership.

New!

Gainesville, FL4 days ago

$69,700–$80,000 Per Year

Proposal preparation includes (but not limited to): formatting and completing technical and administrative documents, developing project budgets, gathering and organizing required documents, entering proposals into the UFirst database, constructing proposals in agency specific programs such as grants.gov, proposal, central, and Cayuse. Manages the dedicated event‑management platform to facilitate participant registration, abstract and poster submission, judging workflows, and oversees the production of the official abstract booklet—ensuring a seamless, professional experience for scholars, judges, and attendees.

New!

Gainesville, FL2 days ago

$20–$22 Per Hour

This position serves as a central point of contact for students and faculty, coordinates key academic processes and deadlines, and provides high-quality administrative support for course and student-related activities. The Department of Astronomy in the College of Liberal Arts and Sciences (CLAS) at the University of Florida is seeking an Academic Assistant II to support undergraduate and graduate academic operations.

Gainesville, FL30 days ago

Demonstrated talent for collaboration and team building and ability to build and maintain effective, trusting working relationships that reflect kindness, mutual respect, and honesty, when working with a multitude of perspectives among university students, staff, and internal and external partners. Ability to maintain smooth, efficient day-to-day operation of research and data collection activities with the CWC; including serving as the primary administrative point of contact for the CWC for all research, data collection, data analysis, and publication activities.

Gainesville, Florida25 days ago

Responsibilities: The Executive Assistants will manage a variety of tasks, exercise independent judgment, and engage with a wide range of internal and external stakeholders, including the executive team, hospital administrators, and faculty group practice personnel. Act as a liaison between the executives and various departments, community hospitals, faculty group practices, and health center personnel.

New!

Gainesville, FL2 days ago

$70,000–$80,000 Per Year

Job Description:The Executive Assistant II provides senior-level administrative, operational, and strategic support to the Dean of the College of Nursing in their dual capacity as Dean and System Chief Nurse Executive for UF Health, as well as to the Executive Associate Dean. The Executive Assistant II provides senior-level administrative, operational, and strategic support to the Dean of the College of Nursing in their dual capacity as Dean and System Chief Nurse Executive for UF Health, as well as to the Executive Associate Dean.

New!

Gainesville, FL2 days ago

$60,000–$62,000 Per Year

In alignment with the University of Florida’s academic mission, the Career & Integrated Partnerships Portfolio (CIP), within the Division of Student Life, supports campus-wide efforts to advance students’ career design, experiential learning, and post-graduation success. The Career Connections Center seeks an Assistant Director for Career Data, Technology, and Engagement to execute university- strategic initiatives and manage the technologies that support campus strategic priorities to advance career learning, experiential learning, and post-graduation student success.

Gainesville, FL9 days ago

$15–$16 Per Hour

Job Description:The University of Florida College of Dentistry is accepting applications for an OPS Dental Assistant to provide dental assisting and administrative support while contributing to high-quality student dentist education and patient care. The University of Florida College of Dentistry is accepting applications for an OPS Dental Assistant to provide dental assisting and administrative support while contributing to high-quality student dentist education and patient care.

Gainesville, FL21 days ago

$95,000–$105,000 Per Year

Oversees and provides strategic direction for the management of all project budget preparation according to agency, sponsored research, and College of Medicine guidelines when faculty and other department/institute personnel apply for extramural funding. Reporting to the Assistant Director of Research Administration, the Research Administration Manager will provide strategic oversight of Office operations, pre- and post-award administration, regulatory compliance, and the development of college-wide training and mentorship initiatives.

Gainesville, Florida30+ days ago

Maintains strong working relationships with administrators, physicians, and hospital leaders, managing confidential and sensitive information across multiple internal and external stakeholders, including government agencies and community partners. Works with minimal supervision, independently managing responsibilities from initiation through completion while providing regular updates to the VP on project status, priorities, and outcomes.

Gainesville, FL9 days ago

$70,000–$80,000 Per Year

The position is responsible for directing and managing the development and administration of complex proposals to federal, state, and private funding agencies following institutional policy; Overseeing the setup of awards and post-award management of assigned divisions/portfolios; Providing support to Principal Investigators and administrative staff. - Work with departmental and institutional units to ensure all awards are fully executed, processed by the Division of Sponsored Programs (DSP), and assist Department Assistant Directors in managing awards.

Gainesville, FL7 days ago

$15–$16 Per Hour

The VCOP program is designed to introduce students to the challenges of veterinary practice in both community and shelter environments and give experience in spay and neuter techniques plus preventative medicine of canines and felines. Health Assessment Required:Yes; Must be able to lift a minimum of 40 lbs, bend, kneel, pull, push, twist and stand for an extended period of time.

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Administrative Support Jobs in Gainesville, FL

Office Administrative and Customer Support - Office Assistant TriceHealthcare

Upper School Administrative Assistant Oak Hall School

Upper School Administrative Assistant OAK HALL PRIVATE SCHOOL

Administrative Assistant II University of Florida

Bookkeeper/Administrative Assistant Jobot

Sales Administrative Assistant The Village at Gainesville

Administrative Assistant III - Quality and Patient Safety initiative (QPSi) University of Florida

Service Administrative Assistant Wiginton Fire Systems

Administrative Spec II University of Florida

Administrative Assistant Carports Anywhere

Administrative Assistant TrueNet Communications

Manager, Administrative Services University of Florida

Administrative Specialist II University of Florida

Administrative Spec I University of Florida

Administrative Specialist II - Office of the Dean University of Florida

Museum Associate Director of Administrative Services University of Florida

Administrative Specialist I University of Florida

MGR, Administrative Services - School of PA Studies University of Florida

Credential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRN UF Health

Manager of Administrative Operations - Office of Educational Affairs University of Florida

Nurse Administrative Executive Fellow - UF College of Nursing University of Florida

Coord Development | OOD Campaign and Annual Support | Full-Time | Days UF Health

Manager for Academic Support Services University of Florida

Res/Fellowship Program Assistant - Cardiovascular Medicine University of Florida

Executive Assistant | Supply Chain | Day | Full-Time UF Health

Research Administrator II/III (Office of Research) University of Florida

Academic Assistant II University of Florida

Assistant Director of Research & Assessment University of Florida

Executive Assistant | Executive VP/COO | Days | Full-time UF Health

Executive Assistant II-College of Nursing University of Florida

Assistant Director for Career Data, Technology, and Engagement University of Florida

OPS Dental Assistant University of Florida

Research Administration Manager - Office of Research University of Florida

Executive Assistant | Compliance & Privacy UF Health

Research Administrator III - Pediatric Grants Office University of Florida

Veterinary Community Outreach Program (VCOP) Veterinary Assistant University of Florida

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