Administrative Assistant Utilities OneAdministrative AssistantVoorhees Township, New JerseyManage day-to-day office operations to ensure an organized and efficient work environment; Coordinate office logistics, including supplies, equipment, and vendor relationships; Handle scheduling, meeting coordination, and preparation of internal documents; Act as a point of contact for employees, vendors, and visitors; Support internal communication and coordination between departments; Assist with organizing internal events, meetings, and company activities. Previous experience in contract administration, compliance, or legal support is preferred but not required; Excellent verbal and written English communication skills; Bilingual (English and Russian); Strong attention to detail and analytical skills; Ability to manage multiple tasks and meet deadlines; Proficiency in Microsoft Office Suite (Word, Excel).
Administrative Specialist - Podiatry: Health Service Admin Temple UniversityAdministrative Specialist - Podiatry: Health Service AdminPhiladelphia, PA$32,000–$53,664 / yearDuties include but are not limited to preparing, editing and maintaining clinical training orientation materials, assisting in the preparation and dissemination of clinical faculty and student schedules in the FAI, managing the schedule of the Assistant Dean and Medical Director, initiating purchase requisitions, maintaining inventory of supplies and equipment, scheduling and facilitating departmental meetings and training sessions. Reporting to the Assistant Dean and Medical Director in the School of Podiatric Medicine (TUSPM), the Administrative Specialist provides administrative, clerical and facilities related support services to TUSPM's Health Services Division, specifically the Foot and Ankle Institute (FAI), Temple Total Therapy (T3) and satellite practices, in an accurate, timely and courteous manner.
Part-Time Administrative Assistant / File Clerk (In-Office) Ravenell Law LlcPart-Time Administrative Assistant / File Clerk (In-Office)Elkins Park, PA$15–$22 / hourPart timeRavenell Law LLC, a boutique estate planning and estate administration firm serving families in Pennsylvania and New Jersey, is hiring a part-time, in-office Administrative Assistant to work alongside our administrative lead and keep the office running. Tools (training provided; familiarity is a plus): Lawmatics, Dropbox, Outlook/email, OOMA phone system, Decision Vault.
Volunteer Administrative Coordinator Cooper University Health CareVolunteer Administrative CoordinatorCamden, NJIn coordination with the Director of Consumer Experience, the Volunteer Administrative Coordinator is responsible for day-to-day office operations from inquiries, general office communication and all aspects of the application process including set up with the application, receiving back, reviewing, obtaining health records, and pertinent communication as needed. Works with the Director of Consumer Experience, Volunteer Engagement Coordinator and Volunteer Growth Coordinator to plan, develop, coordinate and execute a comprehensive program to engage and retain volunteers to support Cooper University Health Care programs and impact.
Front Desk Administrative Assistant in Dermatology Practice Philadelphia Center for DermatologyFront Desk Administrative Assistant in Dermatology PracticeJenkintown, PAFull timeThe ideal candidate will play a critical role in managing daily administrative tasks, facilitating patient interactions, scheduling appointments, and ensuring efficient office operations. Familiarity with electronic health records (EHR) and practice management software preferred (experience with AdvancedMD a plus).
Administrative Coordinator TJXAdministrative CoordinatorDoylestown, PennsylvaniaCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
27-09 Human Resources Administrative Assistant (AA1) - Office of Human Resources West Chester University of Pennsylvania27-09 Human Resources Administrative Assistant (AA1) - Office of Human ResourcesWest Chester, PAWest Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. As a key contributor, the HR Administrative Assistant provides comprehensive administrative and operational support to the Human Resources department by maintaining personnel records, supporting onboarding and compliance processes, coordinating departmental communications, supporting office operations, and ensuring the efficient administration of HR services.
NewAdministrative Coordinator Good Shepherd RehabilitationAdministrative CoordinatorPhiladelphia, PAExhibits an awareness of proper safety when carrying out daily responsibilities of this position General Administrative Duties Telephone - Answers/Monitor central number for the Administrative Headquarters and those direct lines assigned; resolving issues that can be managed directly and quickly escalating those that need to be managed by others. Education Bachelors Degree or comparable experience preferred Work Experience Experience utilizing SharePoint and Project systems preferred Microsoft Office suite experience including Word, Excel Power Point preferred Licenses / Certifications N/A.
Administrative Analyst-Unified Communications City of Philadelphia PAAdministrative Analyst-Unified CommunicationsPhiladelphia, PA$50,000–$55,000 / yearThis position has direct or indirect responsibility for a broad spectrum of administrative functions, including, but not limited to, organization, filing, tracking of various documents such as purchase orders, invoices, budget sheets and personnel documents, answering/routing telephone calls, payroll distribution, maintenance of the department's telephone directory, conference room reservation management, ordering of office supplies and inventory maintenance, emails and IT communications, asset management, software library tracking, reporting and report rollup, report distribution, contract tracking, and the creation and maintenance of Microsoft Word and Excel documents. OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors.
Bilingual Administrative Assistant Diocese of CamdenBilingual Administrative AssistantCamden, New JerseyBILINGUAL ADMINISTRATIVE ASSISTANT Mission of the Role To support the mission of evangelization by providing administrative, communication, and operational assistance that enables the Secretariat to effectively form missionary disciples across diverse communities. Qualified candidates must possess excellent written and verbal communication skills in English and Spanish, be organized and self-motivated, and enjoy working with multicultural communities.
Administrative Assistant Catholic Charities Diocese of CamdenAdministrative Assistant Catholic CharitiesCamden, New Jersey11.Other duties as assigned EDUCATION/EXPERIENCE: •Associate Degree required •3-5 years of experience with business/administrative work •Experience in a social services/non-profit agency preferred QUALIFICATIONS/SKILLS: •Commitment to the mission •Excellent interpersonal and communication skills •Excellent computer skills including ability to create flyers, newsletters, reports, etc., mail merge, data management and synthesis, use of Microsoft suite including Excel, Outlook, Power Point, etc., •Strong time management and organizational skills •Ability to problem solve, work independently and with others •Ability to work in a fast-paced environment with a diverse work group •Quick learner, receives and uses feedback well •Ability to prioritize tasks while being flexible to changing demands Pay Range: $41,500 to $43,500 Benefits •Health, Dental & Vision Insurance •Defined Contribution Plan •Life insurance •Supplemental Life Insurance •Short & Long-Term Disability •Accident & Critical Illness Insurance •Hospital Indemnity Insurance •Paid Holidays, Paid Vacation, Sick & Personal Time . www.catholiccharitiessouthjersey.org ESSENTIAL DUTIES AND RESONSIBILITIES: 1.Creatively assist the ED with various projects including networking, marketing, data analysis, report generation, and partnership development 2.Efficiently assist the ED with various meetings including scheduling, preparation, compiling meeting notes, and follow up 3.Successfully organize, monitor, and execute financial donations including sending acknowledgments 4.Contribute/participate in all aspects of the annual dinner fundraiser including meeting preparation, distribution of materials (mail-merge), and assist the Development team for event matters.
Administrative Assistant Horizon House CareersAdministrative AssistantPhiladelphia, PennsylvaniaThis position requires: · High School diploma or GED equivalent, a minimum of four years secretarial/administrative assistant experience, including two years purchasing experience; or any combination of experience, education, and training that would provide the level of knowledge, skill, and ability required. Horizon House, a non-profit organization, has been widely recognized for its services as a provider of community-based behavioral health, intellectual disability, and homeless services in Eastern Pennsylvania and the state of Delaware.
NewPart-Time Administrative Assistant (Working Student) - Frankfurt Fitch RatingsPart-Time Administrative Assistant (Working Student) - FrankfurtFrankfurt, DEFor More Information Please Visit Our Websites | | Fitch is committed to providing global securities markets with objective, timely, independent and forward-looking credit opinions. Wholly owned by the Hearst Corporation, we are comprised of three main businesses: Fitch Ratings | Fitch Solutions | Fitch Learning.
Administrative Coordinator, Exton Facilities (Onsite) Eisai USAdministrative Coordinator, Exton Facilities (Onsite)Exton, PAE-Verify is an Internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of all new hires in the United States. Supports the CMMS administrator's work - assist the Senior Maintenance Coordinator by uploading documents into system and creating work orders, and serve as a backup to CMMS administrator on all duties.
Administrative Coordinator Penn MedicineAdministrative CoordinatorPhiladelphia, PARemoteThis individual provides direct operational and administrative support to the Chief Operating Officer (COO) and the Manager of Faculty Affairs (MFA), ensuring the smooth execution of daily operations, faculty recruitment and onboarding activities, and credentialing processes. COS Team & Office of the Chair Support: Function as an engaged and collaborative member of the COS team, contributing to a variety of projects, initiatives, and ad hoc requests as needed.
Storm Ops Administrative Manager Cogent Talent SolutionsStorm Ops Administrative ManagerSchwenksville, PennsylvaniaStrategic Procurement & Fleet Management: Lead end-to-end technical specifications for truck builds, directly negotiate with dealerships and vendors for PPE, tooling, and specialized vehicles to ensure 100% fleet uptime and availability. With a commitment to excellence and innovation, we provide reliable and efficient solutions to help our clients restore power quickly and effectively during emergencies and adverse weather conditions while ensuring operational efficiency and financial sustainability.
Administrative Assistant, Academic Affairs Thomas Jefferson UniversityAdministrative Assistant, Academic AffairsPhiladelphia, PennsylvaniaJefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students.
Administrative Manager II TATITLEK SUPPORT SERVICES, INC.Administrative Manager IIPhiladelphia, PATwo (2) years of experience performing a variety of programmatic and administrative functions to support the operations of a division such as preparing correspondence, data entry, database creation, payroll support, coordinating and scheduling meetings, arranging travel, and records management support; monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations; performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written. DUTIES & RESPONSIBILITIES: Management of the services that allow organizations to operate efficiently, such as secretarial and reception, administration, payroll, conference planning and travel, information and data processing, mail, materials scheduling and distribution, printing and reproduction, records management, telecommunications management, security, parking, and personal property procurement, supply, and disposal.
Administrative Manager I TATITLEK SUPPORT SERVICES, INC.Administrative Manager IPhiladelphia, PAOne year of related experience in such areas as payroll support, performing clerical duties, word processing, filing, preparing correspondence, data entry, coordinating and scheduling meetings, arranging travel, personnel management support, records management support, creating and modifying documents, spreadsheets and presentations. DUTIES & RESPONSIBILITIES: Management of the services that allow organizations to operate efficiently, such as secretarial and reception, administration, payroll, conference planning and travel, information and data processing, mail, materials scheduling and distribution, printing and reproduction, records management, telecommunications management, security, parking, and personal property procurement, supply, and disposal.
Nursing Administrative Coord- Part Time- Nights- Pennsylvania Hospital Penn MedicineNursing Administrative Coord- Part Time- Nights- Pennsylvania HospitalPhiladelphia, PACollaborates with the Hospital Social Services Department regarding calls from patients, families, and personnel about patient transportation, clothing, childcare, social and financial support. Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.