Construction Administrative Assistant Sunbelt RentalsConstruction Administrative AssistantMiami, FL$21.38–$29.39 / hourLabor & Scheduling Logistics: Coordinate labor schedules alongside the Construction Manager; keep the lines of communication open between Sales, the Field, and our Customers. Sunbelt offers team members the following paid time off from work, subject to Sunbelt's policies (unless specified in a collective bargaining agreement): 12-25 vacation days depending on years of service.
Administrative Assistant - Sales UlineAdministrative Assistant - SalesDavie, FLFull timeJoin Uline as an Administrative Assistant supporting our Ft. Lauderdale sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.
NewBranch Office Administrator Edward JonesBranch Office AdministratorFort Lauderdale, FLEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
NewCase Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Miami, FL$48,335–$51,179 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Administrative Support I Hub Group IncAdministrative Support IHialeah, FLKeeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages.
Administrative Assistant / Secretary (Clerical Support) Orthopedic Health CenterAdministrative Assistant / Secretary (Clerical Support)North Miami Beach, FLThe ideal candidate must possess excellent communication, organizational, and multitasking skills, with the ability to manage a high volume of administrative tasks efficiently. Answer and manage a high volume of incoming phone calls with professionalism, courtesy, and proper business etiquette .
NewOperations Support Specialist - (Administrative) - Waste Pro - Pompano - FL Waste ProOperations Support Specialist - (Administrative) - Waste Pro - Pompano - FLPompano Beach, FLRequired to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day; * Required to exert physical effort in handling objects less than 20 pounds rarely; * Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely; * Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely; In this role, you will provide administrative and operational support to our management team while helping coordinate the day-to-day activities that keep one of the nation's fastest-growing waste and recycling companies operating efficiently.
Administrative Support Team Associate, West Dade Miami International - Full Time Macy's IncAdministrative Support Team Associate, West Dade Miami International - Full TimeDoral, FLWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Team Associate, Dadeland - Part Time Macy's IncAdministrative Support Team Associate, Dadeland - Part TimeMiami, FLWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Team Associate, Broward Mall - Full Time Macy's IncAdministrative Support Team Associate, Broward Mall - Full TimePlantation, FLWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Operations Support Specialist - Administrative - Waste Pro - Pompano - FL Waste Pro USA, Inc.Operations Support Specialist - Administrative - Waste Pro - Pompano - FLPompano Beach, FLIn this role, you will provide administrative and operational support to our management team while helping coordinate the day-to-day activities that keep one of the nation's fastest-growing waste and recycling companies operating efficiently. If you're looking for more than just a job-and want a career with opportunities to grow into supervisory, management, or leadership roles-Waste Pro is the place for you.
Administrative Assistant 3 - Office of Student Academic Success Nevada State UniversityAdministrative Assistant 3 - Office of Student Academic SuccessFort Lauderdale, FLThis position coordinates office operations, communications, meetings, travel, purchasing, financial processes, events, and special projects while serving as a liaison with internal and external stakeholders and supporting division priorities. Primary Responsibilities: Coordinate and perform administrative and operational support activities for the Office of Student Academic Success and its reporting units, ensuring efficient office operations and alignment with leadership priorities.
Sr. Administrative Assistant University of MiamiSr. Administrative AssistantMiami, FLThe Department of Interventional Radiology is seeking a highly organized and detail-oriented Senior Administrative Assistant to provide advanced administrative and operational support to faculty and departmental leadership within a fast-paced academic medical environment. Ability to interface professionally with departmental clinical faculty, hospital related faculty, cancer center related faculty, senior administrative personnel, department and senior representatives of other departments.
Administrative Specialist III (Multiple Openings) Broward CollegeAdministrative Specialist III (Multiple Openings)FL$35,880–$41,262 / yearUnder general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
Administrative Coordinator I - 993981 NSUAdministrative Coordinator I - 993981Fort Lauderdale, FloridaProvides comprehensive administrative support to the B & J Silverman College Of Pharmacy including receiving and directing visitors, responding to and resolving complex inquiries and issues, managing telephone communications, coordinating meetings and events, composing and editing correspondence, and supporting daily office operations. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Sr. Administrative Assistant (A) University of MiamiSr. Administrative Assistant (A)Coral Gables, FLAssists with fiscal year financial operations for the following year by reviewing expenditure-related documents for appropriateness, and compliance of potential and past expenditures, Advises management of unusual trends, funding levels and expenditures, Prepares and follows up on purchase requisitions, expense reimbursements and purchases orders for Assistant Deans Workday. The Senior Administrative Assistant provides administrative support to the Dean, Deputy Dean, Associate Deans, and Assistant Deans and plays a vital role in the overall daily administration of business operations within the Dean of Students Office.
Clinical Administrative Coordinator Integrity Behavioral Health LLCClinical Administrative CoordinatorMIAMI GARDENS, FLIntegrity Behavioral Health is seeking a highly organized and reliable Clinical Administrative Coordinator / Front Desk team member to support daily operations across admissions, front desk, billing coordination, referrals, and psychiatric services. Provide front desk and reception support, including answering calls, greeting patients, managing patient flow, responding to service inquiries, and directing patients or families to the appropriate staff member.
Bilingual Administrative Assistant ABM Industries IncBilingual Administrative AssistantMiami, FLWith over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts.
Administrative Assistant RMG StaffingAdministrative AssistantBrickell, FLPosition Overview A leading real estate and housing development company is seeking a friendly, professional, and highly organized Receptionist & Administrative Assistant to join their growing corporate team. This role serves as the first point of contact for visitors, vendors, and callers while providing administrative and operational support to ensure the smooth day-to-day functioning of the office.
Construction Paralegal / Contracts Administrative Assistant HireVentureConstruction Paralegal / Contracts Administrative AssistantDoral, FLFull timeOur client, a well-established and growing commercial construction company, is seeking a Construction Paralegal / Contracts Administrative Assistant to support its legal and contracts operations. The Construction Paralegal / Contracts Administrative Assistant will provide administrative and legal support for construction contracts, subcontract documentation, compliance records, insurance documentation, and contract administration.
Administrative Assistant at Florida Defensive Training FLORIDA DEFENSIVE TRAINING LLCAdministrative Assistant at Florida Defensive TrainingFort Lauderdale, FLFlorida Defensive Training specializes in comprehensive firearms, medical, combatives, and defensive training programs for civilians, private security personnel, and law enforcement agencies throughout South Florida. This position is ideal for someone who is organized, customer-service oriented, and comfortable working in a fast-paced training environment serving civilians, private security, and law enforcement personnel.
Administrative & Office Coordinator Office PuzzleAdministrative & Office CoordinatorMiami, FLYou'll work closely with the CEO and leadership team, get an inside view of how a fast-growing SaaS company operates, and build hands-on experience across multiple business functions from day one. Coordinate onboarding logistics for new hires, including documentation collection, system setup in tools like Justworks and Asana, and ensuring a smooth first-day experience.
Procurement Administrative Assistant LightFire GroupProcurement Administrative AssistantTamarac, FloridaThis role includes administrative work, shipment tracking, vendor communication, and inventory support within the Vape, Delta, and Smoke industry. We are looking for a reliable and organized Administrative Assistant to support our Procurement Team and assist with the day-to-day operations of our procurement department.
Manager, Administrative Operations University of MiamiManager, Administrative OperationsMiami, FLDepartment Specific Functions: Manages key strategic projects/initiatives to solve complex business challenges for department by working with university stakeholders; analyze department's operational and administrative practices to identify gaps; propose/develop solutions to existing policy, systems, and processes, working closely with Chair, SAO, and department leadership team to develop new initiative to ensure the department's strategic plan and goals are executed in the most effective and efficient manner. Works with department administrators to collect data as needed and writes/creates reports/summaries/presentations measuring faculty/departmental productivity/progress; writes department-wide communications/announcements to ensure guidelines carry out the University and department mission.
Administrative Assistant TempExpertsAdministrative AssistantMiami, FLThe ideal candidate would be comfortable covering and supporting daily administrative operations for internal teams. Perform general administrative duties including data entry, filing, scanning, and document management.
Administrative Assistant GGP ServicesAdministrative AssistantCoral Gables, FloridaThe Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Office/Clerical - Administrative Assistant HireTalentOffice/Clerical - Administrative AssistantMiami, FLThis role partners closely with senior HR leadership to manage daily operations, coordinate projects, and support key HR initiatives in a fast-paced, collaborative environment. We are seeking a highly organized and proactive Administrative Assistant / HR Coordinator to support executive-level Human Resources leadership.
Administrative Assistant - Nursing FLORIDA NATIONAL COLLEGE INCAdministrative Assistant - NursingHialeah, FLCompliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations. Serves as the primary point of contact for nursing program inquiries and ensures smooth daily operations through coordination of academic activities, student services, and administrative functions.
AR Administrative Assistant VacatiaAR Administrative AssistantFort Lauderdale, FLInnovation at Scale: Leverage modern technology platforms and digital workflows, including Salesforce, to support a growing portfolio of resorts and owners nationwide. Founded in 2013, Vacatia has grown into a leading hospitality platform serving nearly half a million owner families and managing more than 55 resorts across premier leisure destinations nationwide.
Bilingual Administrative Assistant (Part time) 5TH HQBilingual Administrative Assistant (Part time)Pembroke Pines, FLIt is best suited for candidates who are looking for a long-term opportunity in a professional office environment and are comfortable with a part-time schedule and entry-level duties. This is an entry-level, part-time position ideal for someone looking to build office experience or continue growing in an administrative role.
Administrative Assistant Doeren Mayhew CPAs and AdvisorsAdministrative AssistantKey Biscayne, FLDoeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services.
Administrative Assistant Brookfield Residential Properties ULCAdministrative AssistantCoral Gables, FLThe Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Administrative Assistant University of MiamiAdministrative AssistantCoral Gables, FLDepartment Specific Functions • Is responsible for assisting the department in managing expectations surrounding pre and post patient care • Triages patient's telephone calls and answering any question or solving problems as appropriate. UHealth-University of Miami Health System, South Floridas only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine.
NewLead Administrative Assistant - Bilingual English-Spanish Honeywell International IncLead Administrative Assistant - Bilingual English-SpanishMiami, FLAs a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments - powered by our Honeywell Forge software - that help make the world smarter, safer and more sustainable. BA products and services include advanced software applications for building control and optimization; sensors, switches, control systems, and instruments for energy management; access control; video surveillance; fire products; and installation, maintenance, and upgrades of systems.
Administrative Assistant PayCargo LLCAdministrative AssistantCoral Gables, FLThe ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth operation of the department, including handling financial documentation, data entry, scheduling, and communication tasks. With a fast and efficient way to reduce costs associated with payment processing, we help improve the speed and profitability of our customers’ businesses.
Administrative Assistant - Healthy Families Kids in DistressAdministrative Assistant - Healthy FamiliesFort Lauderdale, FLFull timeThe ability to read, analyze, and interpret professional journals or technical procedures written in English, the ability to type reports and business correspondence in English, and the ability to effectively communicate in English are required. This position is responsible for providing administrative support and assistance to the Healthy Families Program staff; and assisting clients who need resources and/or referrals to various program and/or agency services.
Administrative and Accounting Assistant Affinity Management Services LLCAdministrative and Accounting AssistantDoral, FLThe Accounting Clerk supports Corporate and Association Accounting operations with a focus on accounts receivable support, document handling, and administrative coordination. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.
NewAdministrative Specialists III Kforce Inc.Administrative Specialists IIIWeston, FL$18–$21Summary: Under general supervision, this role provides operational and technical administrative support for departmental functions, including data management, systems coordination, technology-related recordkeeping, reporting, and user support activities. Key Responsibilities: Provide day-to-day operational and technical support for departmental initiatives, serving as a liaison between internal teams and stakeholders to resolve business process and system-related issues.
Administrative Assistant Funxion Whie Glove Service llcAdministrative AssistantMiami, FLFunxion White Glove Service provides high-end receiving, storage, and white-glove delivery services for residential and corporate clients. The Administrative Assistant will provide day-to-day administrative support across multiple departments, including Receiving, Office Management, and Billing.
Temporary Administrative Assistant The CollectionTemporary Administrative AssistantCoral Gables, FloridaThe ideal candidates possess a background in international travel routing (flights, lodging, ground transit, passport/visa compliance) across multiple time zones, sound judgment, and the ability to maintain a high level of confidentiality and professionalism in all interactions. Provide daily administrative support and assistance to senior executives and Director, including office organization, meal coordination, mail management, and scheduling of related tasks.
Culinary Administrative Assistant Compass Group North AmericaCulinary Administrative AssistantMiami, FL$21–$25 / hourFounded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country. This role involves administrative support, coordination, and communication to ensure the smooth operation of our large-scale food and beverage services during events and daily operations.
Production Permit Administrative Assistant Groundworks LLCProduction Permit Administrative AssistantMiami, FLThe Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome, and positive image of Groundworks. When customers choose a local Groundworks company, they can feel confident theyre hiring trusted local experts who will ensure the jobs done right.
Administrative Assistant Doeren Mayhew & Co., P.CAdministrative AssistantFLDoeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services.
Bilingual Administrative Assistant 5TH HQBilingual Administrative AssistantPompano Beach, FLWe're looking for someone who is organized, detail-oriented, professional, and enjoys providing excellent customer service while handling a variety of administrative responsibilities. We are currently seeking a Bilingual Administrative Assistant to support the daily operations of a busy office in Pompano Beach, FL.
Franchisor Administrative Assistant Intern OXXO Cleaners that CareFranchisor Administrative Assistant InternHollywood, FloridaThe Franchisor Administrative Assistant Intern will be responsible for assisting with administrative duties and ensuring that all franchise -related tasks are handled efficiently and accurately. The successful candidate will work alongside our franchising team to gain valuable experience in the franchising industry while providing administrative support for various franchise -related tasks.
NewADMINISTRATIVE ASSISTANT - 73005615 Government of FloridaADMINISTRATIVE ASSISTANT - 73005615FT LAUDERDALE, FL$34,760.04–$52,205.04 / yearCandidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Candidates who require participation in the STEM Optional Practical Training (STEM OPT) program must possess a qualifying STEM degree that is directly related to the duties of this position, in accordance with U.S. Citizenship and Immigration Services (USCIS) regulations.
Administrative Assistant - Part-Time WGIAdministrative Assistant - Part-TimeFort Lauderdale, FloridaPart timeHandle differing situations, problems, and deviations in the work of the office according to the Office Lead’s general instructions, priorities, duties, and goals; Provide administrative support to management and staff ensuring efficient day-to-day operations of the office; Prepare polished, accurate and completereports, proposals, memos , minutes, and other documents as needed; Prepare outgoing mail and courier parcels; Sort incoming mailand courier deliveries for distribution; Make meeting and other arrangements for staff, as needed. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear.
IT Administrative Assistant City Of HialeahIT Administrative AssistantHialeah, FL$33,501.78–$67,405.26 / yearMust have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English. Maintains a wide variety of records, files, and logs related to departmental operations and activities; maintains confidential and personnel files; conducts periodic retention and purging of files in compliance with applicable guidelines.
Receptionist/Accounting & Administrative Assistant/Clerical Coconut Grove Glass & Mirror Corp.Receptionist/Accounting & Administrative Assistant/ClericalMIAMI, FLDemonstrates continuous effort to improve operations, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. SUMMARY: This position provides a broad range of clerical, accounting, and administrative support services to the entire team.
Bookkeeper Administrative Assistant Ace Pro RoofingBookkeeper Administrative AssistantFort Lauderdale, FL$20–$25 / hourAs we continue to expand, we’re looking for a reliable and detail-oriented Bookkeeper Administrative Assistant to support our daily operations. Ace Pro Roofing is a growing, customer-focused roofing company committed to quality workmanship and exceptional service.