Administrative Support Coordinator HTTravelsAdministrative Support CoordinatorCedar Rapids, IARemoteAs an Administrative Support Coordinator , you'll help keep the vacation planning process organized by coordinating client information, maintaining accurate records, researching travel options, and ensuring important details are handled efficiently throughout the planning process. This role is ideal for individuals with backgrounds in administration, office support, scheduling, customer service, retail, healthcare, education, banking, logistics, or any position where organization and attention to detail are valued.
Administrative Support Assistant 3 - Muscatine Co State of IowaAdministrative Support Assistant 3 - Muscatine CoMuscatine, IA$41,100.80–$60,174.40 / yearYes - I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1. I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
Student Support Services Administrative Assistant Murfreesboro City SchoolsStudent Support Services Administrative AssistantCedar Rapids, IAFull timeThe Student Support Services Administrative Assistant supports the Department of Student Support Services by providing high-quality administrative, operational, and data management support to staff, schools, and stakeholders of Murfreesboro City Schools. PRIMARY DUTIES: This position provides administrative, data management, and operational support to the Assistant Superintendent and Student Support Services team.
Administrative Support I (Full Time) Hub Group IncAdministrative Support I (Full Time)Cedar Rapids, IAHub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility.
Administrative Services Coordinator - UI Heart and Vascular Center University of IowaAdministrative Services Coordinator - UI Heart and Vascular CenterIowa City, IAThis role supports both internal and external communication strategies, and assists in planning and coordinating academic conferences, promotional events, and employee engagement activities across the cardiovascular service line. The UI Heart and Vascular Center (HVC) is looking for someone to contribute to our success by providing high-level administrative support to the Administrator, Associate Director, and administrative hallway staff.
NewAdministrative Services Coordinator - Urology University of IowaAdministrative Services Coordinator - UrologyIowa City, IACompose and manage related communications including licensure, letters, curriculum vitae, patient correspondence, emails, and mailings, requiring a high level of confidentiality, attention to detail, excellent organizational skills and effective written, verbal, and interpersonal communication skills. Make travel arrangements for faculty and staff, including hotel reservations, conference registrations, airfare, coordinating, planning, and interpreting policies and procedures; prepares and submits travel request forms and expense vouchers.
Administrative Assistant City of Marion IowaAdministrative AssistantMarion, IAExcellent coordination and people skills, including ability to establish and maintain good working and interpersonal relationships with the general public, management, City staff, members of the board and commissions, elected officials, leadership of other government agencies, as well as with other private and public organizations. JOB INFORMATION Job Title: Administrative Assistant Civil Service: No Department: Building Department/Rental Housing Bargaining Unit: Non-Bargaining Reports to Position: Building Manager Pay Grade: Grade 5 Location: City Hall Overtime Status: Salary FLSA Status: Exempt.
Administrative Services Coordinator - Nursing Recruitment University of IowaAdministrative Services Coordinator - Nursing RecruitmentIowa City, IAThis position provides administrative coordination and support of daily operations of the office including contact with our applicants, staff, and hiring managers and behind the scenes administrative responsibilities. Complete information regarding the full benefits package may be viewed at: https://hr.uiowa.edu/benefits/employee-benefits/regular-faculty-staff-benefits .
Administrative Assistant – Business Development / Capture Center (Onsite) RTXAdministrative Assistant – Business Development / Capture Center (Onsite)Cedar Rapids, IowaThis role provides high-quality administrative coordination in a fast-paced, high‑visibility environment and requires strong organizational skills, attention to detail, and familiarity with Collins Aerospace systems and workflows. Not Required At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems.
Administrative Associate, Neurosciences University of Iowa FoundationAdministrative Associate, NeurosciencesIowa City, IACreates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports. Education & Experience: HS diploma + 6 years administrative experience, OR associate's degree + 4 years administrative experience, OR bachelor's degree + 2 years administrative experience.
Administrative Assistant I The Weitz Company LLCAdministrative Assistant ICedar Rapids, IAVerify subcontractor contracts, subcontractor bonds and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed Manage and distribute contract status reports and other cost reports Obtain, review and process subcontractor and vendor payments File and distribute construction drawings Assist in preparation of owner pay applications; maintain related documentation Assist project team with pre-qualifications, contract execution, invoices, change orders and other requested documents Organize closeout information in conjunction with project team Perform other duties as assigned. Skills: Independent judgment, excellent organizational skills and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position.
Reservations Administrative Coordinator JourneyswithjanineReservations Administrative CoordinatorCedar Rapids, IowaRemoteResponsibilities include organizing reservations, confirming booking information, maintaining organized records, assisting with updates, and communicating with clients throughout the planning process. We are seeking detail-oriented individuals to assist with reservation coordination and administrative support.
Administrative Associate, Neurosciences University of Iowa Center for AdvancementAdministrative Associate, NeurosciencesIowa City, IowaCreates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports. Education & Experience: HS diploma + 6 years administrative experience, OR associate’s degree + 4 years administrative experience, OR bachelor’s degree + 2 years administrative experience.
Administrative Assistant - Business Development / Capture Center (Onsite) RTX CorpAdministrative Assistant - Business Development / Capture Center (Onsite)Cedar Rapids, IAThis role provides high-quality administrative coordination in a fast-paced, high‑visibility environment and requires strong organizational skills, attention to detail, and familiarity with Collins Aerospace systems and workflows. At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world's most complex problems.
Animal Welfare & Biosecurity Administrative Assistant PIPESTONEAnimal Welfare & Biosecurity Administrative AssistantCedar Rapids, IAWe’re looking for an Animal Welfare & Biosecurity Admin Assistant to help support critical programs, ensure compliance, and contribute to continuous improvement across our systems. Provide day-to-day administrative support to the Director of Animal Welfare and Biosecurity.
MECS-NS Divisions Administrative Assistant Indiana Wesleyan UniversityMECS-NS Divisions Administrative AssistantMarion, IowaThe combined divisions offer majors in Chemistry, Biochemistry, Physics, Biology, Environmental Science, Pre-Health Care Sciences, Computer Science, Data Science, Mathematics, and Engineering. High school diploma or equivalent; office/secretarial education or training at an equivalent of at least two (2) years of college (associate degree) or four (4) years of college (bachelors degree) preferred.
Administrative Assistant to the Dean Indiana Wesleyan UniversityAdministrative Assistant to the DeanMarion, IowaIWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. This person must mange competing priorities in a fast-paced environment, be able to evaluate and set work priorities according to the needs of the school and office, and be able to work independently.
Administrative Assistant DaVita IncAdministrative AssistantCedar Rapids, IAProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. You will constantly be learning new processes and technological applications, so we are looking for someone with a desire to grow personally and professionally.
Labor Center Administrative Services Specialist University of IowaLabor Center Administrative Services SpecialistIowa City, IAThis individual serves as the sole Administrative Services staff member for the Labor Center, providing administrative support for all Labor Center on and off-campus programs, tracking and reporting all financial information including reconciling monthly TDRs, managing internal and external Labor Center Communications, assisting in managing all fundraising and grant activities, and performing other administrative functions as assigned by the Labor Center Director. Write and design semi-monthly Dispatch e-newsletter; design program marketing flyers, website images, and social media memes; create social media content on program successes, and redesign constituent data collection systems to streamline updates from program registrations and returned emails and mail.
NewAdministrative Assistant Better Living SLAdministrative AssistantCedar Rapids, IowaThis role supports residents, families, staff, and leadership by ensuring efficient office operations, accurate financial processes, regulatory compliance, and exceptional customer service consistent with the organization’s mission and values. The Administrative Assistant is responsible for coordinating and managing the administrative and financial operations of the assisted living community.
Executive Administrative Assistant GreenState Credit UnionExecutive Administrative AssistantIA$69,280.38–$80,996.76 / yearWe know our success-now and in the future-is deeply rooted in fostering an engaging, diverse, and inclusive workplace where everyone knows they matter, their work makes an impact, and their everyday commitment to living our values is what brings our mission to life. Assists with the preparation of various GreenState meetings, luncheons, and dinners by preparing documents, room set up, securing proper audio/visual equipment, ordering food and beverages, etc.
AbbeHealth Administrative Assistant UnityPoint HealthAbbeHealth Administrative AssistantCedar Rapids, IAWe are seeking an Administrative Assistant II to support departments and healthcare teams with a variety of administrative tasks of moderate complexity. With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.
Lifeline Administrative Assistant UnityPoint HealthLifeline Administrative AssistantCedar Rapids, IowaThis role also maintains Personal Emergency Response System (PERS) equipment, assists with billing tasks, coordinates schedules, and updates client files. This role facilitates communication between Lifeline clients and their caregivers, case managers, community members, and Lifeline Installers.
NewAdministrative Assistant City of Cedar RapidsAdministrative AssistantCedar Rapids, IA$47,278.40–$61,464 / yearPublic Service Loan Forgiveness - Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer. Additional Essential Duties for Safety Division: Serve as citywide representative for the Medical Conservation Program which includes employees within the Respiratory Protection Program, Hearing Conservation Program, and employees with a job exposure of Hepatitis B or rabies.
Medical Support Assistant (Advanced) U.S. Department of Veterans AffairsMedical Support Assistant (Advanced)Iowa City, IA$49,711–$64,623 / yearIf selected, to meet the basic requirement of high school education or equivalent and prior to a firm job offer being extended, applicants must provide one of the following as verification of the education requirement if not covered under the grandfathering provision: Copy of high school diploma OR high school transcript (unofficial or official) OR GED Certificate OR homeschooling completion OR proficiency certificate issued by a State or Territorial Board or Department of Education OR. MSAs at this level develop and/or maintain effective and efficient communication with the patient, interdisciplinary coordinated care delivery model teams, VA medical centers, and other agencies (e.g., assist with communications during the inpatient to outpatient discharge; communicate with Community Care medical facilities; prepare correspondence to notify patients of normal lab results; manage a system for follow-up care such as consults, tests, etc.).
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorIAEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Risk & Contract Operations Administrator Indiana Wesleyan UniversityRisk & Contract Operations AdministratorMarion, IowaInsurance, Claims, and Risk Operations Supports the administration of the University’s insurance programs, including workers’ compensation, property, commercial auto, general liability, professional liability, educator’s legal liability, cyber liability, employment practices liability, travel insurance, and umbrella/excess loss policies. The position works with University departments, legal counsel, insurance brokers, carriers, vendors, and leadership to help identify, document, and mitigate risk while ensuring insurance, risk, and contract processes are timely, consistent, and well-documented.
NewAdmin Services Coordinator - Organ Transplant Center - Surgery University of IowaAdmin Services Coordinator - Organ Transplant Center - SurgeryIowa City, IAOur surgeons and medical professionals address a wide variety of complex medical issues, from matching donors with recipients in the Organ Transplant Center to providing continuous care for both adult and pediatric trauma victims in the state's only designated Level I Trauma Center and certified regional Burn Treatment Center. University of Iowa Health Care, Department of Surgery is seeking an Administrative Services Coordinator to support the daily operations of the Organ Transplant Center including coordination of specialized events and activities, appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
IT Salesforce Administrator GreenState Credit UnionIT Salesforce AdministratorNorth Liberty, Iowa$103,793.30–$121,346.42 / yearThe IT Salesforce Administrator will be responsible for participating as a hands-on technical resource assisting with the implementation and administration of our Salesforce software, system integrations, maintenance functions, production support ensuring high availability, as well as advising management of Salesforce/CRM best practices and assisting with setting strategy for optimal use. Ensure high system availability and production support which includes the facilitation of periodic testing, implementation of contingency plans to ensure availability of applications in case of system failure, DR support, and working closely with network, security, vendors, etc.