Temporary Visual Communications & Administrative Coordinator California College of the ArtsTemporary Visual Communications & Administrative CoordinatorSan Francisco, CaliforniaThe Professional Engagement and External Partnerships Office (PEEP) at California College of the Arts seeks a creative, organized, and detail-oriented Visual Communications & Administrative Coordinator for a temporary position supporting marketing materials, digital communications, event preparation, and office administration for PEEP programs. This position requires weekly in-office presence to support PEEP operations, collaborate with staff and student workers, prepare printed and physical materials, assist with event setup, and help ensure that office systems and communications materials are organized and ready for use.
Security Administrative Coordinator Allied UniversalSecurity Administrative CoordinatorMenlo Park, CaliforniaSupport DOE PIV/UPIV credentialing activities, including applicant coordination, form collection, scheduling support, identity-proofing support, status tracking, follow-up communications, and coordination with Personnel Security, Badge Office staff, sponsors, applicants, and other stakeholders. Support USAccess-related credentialing workflow activities, including applicant enrollment coordination, appointment support, identity document verification support, card-related status tracking, and coordination with registrars, activators, sponsors, and Personnel Security.
NewLegal Administrative Assistant (Part-Time 10 Hours/Week) Macpower Digital Assets Edge Private LimitedLegal Administrative Assistant (Part-Time 10 Hours/Week)San Jose, CA$50–$53 / hourIdentify key case details (party name, case number, type of order) and enter into the legal order management tool. We are looking for Legal Administrative assistant OR assistant Executive Assistant with hands-on experience in Case Management, Safari and Jira.
Senior Administrative Business Partner Apollo Professional SolutionsSenior Administrative Business PartnerSouth San Francisco, CAApply today to bring your executive support expertise, operational excellence, and organizational leadership skills to a high-visibility role supporting cutting-edge scientific and business initiatives. Lead and coordinate large laboratory relocation projects exceeding 8,500 square feet, including equipment movement, vendor management, space planning, SOW administration, and stakeholder communications.
Custodial Coordinator (Administrative Analyst Exempt I) California State UniversityCustodial Coordinator (Administrative Analyst Exempt I)CAThis role provides comprehensive administrative and operational support by offering both specific and general direction and leadership to Lead Custodians and Custodians in the planning, implementation, delivery, and maintenance of custodial programs and services. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
Litigation Legal Administrative Assistant UpcoresolutionsLitigation Legal Administrative AssistantSan Jose, CaliforniaThe successful candidate will provide administrative support to our litigation attorneys and assist with the day-to-day operations of our legal department. Our client is currently seeking a highly organized and detail-oriented Litigation Legal Administrative Assistant to join our team.
Administrative Assistant Essel EnvironmentalAdministrative AssistantSan Carlos, CAThis position involves data entry, billing, and project coordination alongside our project admin team. Assist with time-off requests, safety reports, and general administrative tasks.
Clerical and Administrative Specialist Northstar Memorial GroupClerical and Administrative SpecialistHayward, CA$18–$20 / hourOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Administrative Assistant West Coast InsulationAdministrative AssistantHayward, CAThe role is ideal for someone who's hands-on, takes pride in doing great work, moves quickly when needed, thrives in a fast-paced environment, and pays close attention to the details. The ideal candidate possesses a positive team player attitude, is proactive, organized, and can multi-task in the performance of various duties.
Executive Operations Administrative Assistant ArmaninoExecutive Operations Administrative AssistantSan Ramon, California$40–$45 / hourProvide executive support to the firm’s CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
Executive Operations Administrative Assistant Armanino McKenna Certified Public Accountants & ConsultantsExecutive Operations Administrative AssistantSan Jose, CA$40–$45 / hourProvide executive support to the firm's CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
Civil Rights Intake and Support Specialist (Confidential Office Support II) California State UniversityCivil Rights Intake and Support Specialist (Confidential Office Support II)CAIn compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. midterms, finals) or when the volume of new matters exceeds intake capacity, train and provide lead work direction to temp pool employees to ensure outreach and intake remains timely.
Administrative Business Partner IntrinsicAdministrative Business PartnerMountain View, CAModern Executive Enablement: The ability to treat executive administrative support as an engineering problem-using advanced Google Workspace features (e.g., Apps Script, Gemini) as leverage to automate routine admin tasks, allowing you to spend more time on high-value strategic partnership. High-Stakes Stakeholder Diplomacy: Standout candidates act as a true extension of the executives they support, confidently navigating complex cross-functional dynamics between our G&A team, protecting leadership brand, and managing sensitive communications during high-pressure cycles.
Executive Operations Administrative Assistant Armanino McKenna LLPExecutive Operations Administrative AssistantSan Ramon, CA$40–$45 / hourProvide executive support to the firm's CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
Administrative Assistant Carriage ServicesAdministrative AssistantOakland, CAAt Carriage Services , we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
Administrative Assistant Vornado Realty TrustAdministrative AssistantSan Francisco, CA$65,000–$75,000 / yearVornados San Francisco property management team is seeking an Administrative Assistant to serve as the welcoming first point of contact for tenants, visitors, and vendors at a Class A institutional office asset in downtown San Francisco. This role manages the management office front desk, incoming calls, mail and package handling, and day-to-day office administration, ensuring every visitor and caller experiences a consistently professional and high-quality level of service.
Administrative Assistant The Related Companies LPAdministrative AssistantSan Francisco, CA$30–$35 / hourDemonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions. Organize and maintain applicant and resident files in both paper and electronic formats, ensuring documents are properly labeled, dated, and filed, Track deadlines for certifications, renewals, and required notices, maintaining logs and notifying the team of upcoming items.
Temporary Administrative Clerk Abacus Service CorporationTemporary Administrative ClerkHayward, CABy applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Proficiency in scanning, electronic filing, and computer applications such as email, word processing, databases, and spreadsheets.
Administrative Assistant - Investment Firm - San Francisco (Onsite) Burke+CoAdministrative Assistant - Investment Firm - San Francisco (Onsite)San Francisco, CaliforniaOur client, an established, Bay Area–based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion.
Administrative Assistant CCS Facility ServicesAdministrative AssistantSanta Clara, CA$25–$30 / hourCCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience.