Senior Administrative Assistant- YLS Faculty Support Yale UniversitySenior Administrative Assistant- YLS Faculty SupportNew Haven, CTThis includes written correspondence, editing and proofreading documents including the course syllabus, assembling and posting course materials, ordering books, processing expense reimbursements, making dining arrangements and complex travel arrangements for faculty and visitors. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
NewAdministrative Support Assistant Northwell Health IncAdministrative Support AssistantRiverhead, NYPerforms diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office; Performs related duties as required. When determining a team members base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Sr. Administrative Assistant, FAS Dean's Office Yale UniversitySr. Administrative Assistant, FAS Dean's OfficeNew Haven, CTThis could include any and all of: creating initial drafts; circulating multiple revisions to departments, deans and senior staff within the FAS Dean's Office and counterparts in the Provost's Office, the Office of Faculty Administrative Services and other key contacts within and beyond the university; tracking the status of required reviews and approvals; sending final drafts to candidates, and maintaining records of all terms in the Porter database and FileNet. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Administrative Associate, Provost's Office Yale UniversityAdministrative Associate, Provost's OfficeNew Haven, CT$65,000–$101,000 / yearThis includes assisting with the review and tracking of MOUs and research agreements by gathering required documentation and securing institutional approvals; overseeing the administrative and financial management of budgets, research agreements, and contracts throughout the award lifecycle; tracking account balances; approving expenditures and processing payments to vendors and suppliers; and managing purchasing and payment transactions such as P-card expenses, purchase orders, and supplier invoice/check requests. Responsibilities include supporting provostial initiatives (e.g., ASCEND; Planetary Solutions); coordinating meetings and committees with internal and external stakeholders; preparing materials and managing meeting logistics; maintaining website updates; and assisting with community engagement efforts such as university-wide meetings, events, and the annual reception.
Administrative / Project Assistant ITACAdministrative / Project AssistantNew Haven, CT$50,000–$90,000From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina, and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. This role will be responsible for providing administrative and coordination support to project managers and project teams, ensuring project documentation, reporting, communications, and tracking activities are organized and maintained throughout the project lifecycle.
Administrative Assistant - Port Development American Cruise LinesAdministrative Assistant - Port DevelopmentGuilford, ConnecticutThis role will be responsible for monthly and yearly invoices, license renewals, contract summaries, payment and accounting tracking, and scheduling trackers to help ensure department priorities are completed accurately and on time. The Administrative Assistant will provide organized, detail-oriented support to the Port Development and Construction team by managing recurring administrative processes, tracking key deadlines, and maintaining accurate records.
Administrative Clerk IV University of New HavenAdministrative Clerk IVWest Haven, CTWork/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable. Strong interpersonal and customer service skills; ability to maintain a positive attitude and approachable demeanor when dealing with administrative staff, faculty, students, preferred vendors and the public.
Senior Administrative Assistant - Pathology Yale UniversitySenior Administrative Assistant - PathologyNew Haven, CTSix years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Strong proficiency with Microsoft Office (Excel, PowerPoint, Outlook) and comfort using electronic travel, expense management, and vendor ordering systems; ability to compile, organize, and analyze data to produce reports and summaries.
Senior Administrative Assistant Yale UniversitySenior Administrative AssistantNew Haven, CTSix years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives.
Senior Administrative Assistant, Ysph Yale UniversitySenior Administrative Assistant, YsphNew Haven, CTThis position is also responsible for transactional work including but not limited to processing high volume of P-Card charges and out of pocket reimbursements, requesting Spend Authorizations (Travel and Study Participant Advances), processing consulting service contract paperwork and setting up purchase orders (PO-s), submitting Supplier Invoice Requests (check requests) and payment of Non-PO Invoices (OK to Pays). Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Manager, Faculty & Administrative Affairs Yale UniversityManager, Faculty & Administrative AffairsNew Haven, CT$68,000–$120,500 / yearThe Manager will regularly partner with IBO business office staff and division administrators within OBGYN and Urology, and will work closely with other departments including but not limited to Yale Medicine, Yale New Haven Hospital, the Office of Academic and Professional Development, Central Human Resources, the Office of Postdoctoral Affairs and the Office of International Students and Scholars. The Manager works collaboratively with departmental chairs, faculty leaders and YSM leaders to manage and execute faculty appointments and promotions, faculty recruitment, and faculty credentialing.
Senior Administrative Assistant, Blue Print Operations Ypps Yale UniversitySenior Administrative Assistant, Blue Print Operations YppsNew Haven, CTRequired Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives.
Senior Administrative Assistant - Laboratory Medicine Yale UniversitySenior Administrative Assistant - Laboratory MedicineNew Haven, CTThis position will be expected to coordinate travel, process reimbursements, procure items or service for the research division, coordinate the organization of department workshops and seminars, mail, process facility requests, conference room bookings, order and distribute office supplies, provide administrative backup to other team members, and other duties as assigned. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Administrative Assistant Yale UniversityAdministrative AssistantNew Haven, CTUnder the direction of the Operations Manager, the Administrative Assistant performs a broad range of duties to support daily business office operations for the FAS Department of Psychology, serving faculty, postdocs, students, and staff. Required Education and Experience Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Senior Administrative Assistant (9AM-2PM) Jim HartSenior Administrative Assistant (9AM-2PM)New Haven, Connecticut$31.83 / hourWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide high-level administrative and logistical support across multiple initiatives. Previous experience working in a high level department within a University preferred but not required.
Administrative Coordinator Bartlett Tree ExpertsAdministrative CoordinatorSouthampton, New York$22–$33 / hourWith services including pruning, insect and disease management, soil care and fertilization, and comprehensive tree inventory and management plans care, we strive to keep trees healthy and beautiful. Location: Name : Southampton Location: State/Province : NY Category : Administrative/Customer Service Latest Post Date: englishcareers : 8/21/2026 Type : Regular Full-Time
Office Administrative Assistant Paul DavisOffice Administrative AssistantClinton, CTBuilt upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities. Skills Desired of Team Member: Organized, analytical administrative coordinator who likes a fast-paced environment.
Administrative Assistant Ultimate Staffing ServicesAdministrative AssistantOld Saybrook, Connecticut$24–$25 / hourThe ideal candidate is proactive, accurate, and comfortable managing multiple tasks in a fast-paced setting. We are looking for a highly organized and detail-oriented Administrative Assistant to support our operations team in a technical environment.
Administrative Assistant - Guilford, CT American Cruise LinesAdministrative Assistant - Guilford, CTGuilford, ConnecticutAdministrative Assistant - Guilford CT American Cruise Lines, the world’s leading small ship cruise line, is seeking a highly organized and detail-oriented Administrative Assistant to provide a broad range of administrative and clerical support in our Guilford, Connecticut corporate office. By proceeding to apply for the above position, I acknowledge that I have read and understand the description of the job position for which I am applying, I agree that it accurately reflects the essential functions of the position, and I represent that I can complete the essential functions of the position.
Administrative Assistant - Part-Time Zangari Cohn Cuthbertson Duhl & Grello P.C.Administrative Assistant - Part-TimeNew Haven, CTPart timeWe are seeking part-time Administrative Assistants for our Hartford and New Haven offices helping around the office with answering phones, filing, maintaining copiers, supply management, organization of office and office supplies, and other general office tasks; working with attorneys on a myriad of cases, this can include preparing exhibits/exhibit booklets, reading through documents, drafting correspondence and responses, and proofreading. Candidate must be organized, a quick learner, able to work independently, detail-oriented, responsive, have excellent oral and written communication skills, can prioritize tasks and meet deadlines, be comfortable multi-tasking and working with a team of different attorneys and always have a positive "will-do" work ethic.