Senior Administrative Assistant | Division of Student Affairs University of Notre DameSenior Administrative Assistant | Division of Student AffairsNotre Dame, INRegularly collaborates with other areas within the Division of Student Affairs-including Campus Ministry, Career and Professional Development, Residential Life, Sister Thea Bowman Center, Student Development, and Student Health and Wellness-as well as student clubs and organizations and other University units to enhance the Division's work in building connections and relationships with students and Student Affairs colleagues. This position provides primary administrative and clerical support to senior leadership, directly supporting the Associate Vice President for Student Development, the Associate Vice President for Residential Life, the Director of Communications, and the Director of Finance and Operations.
NewAdministrative Assistant Community Teamwork IncAdministrative AssistantLOWELL, MA$18.79–$21 / hourThe Administrative Assistant serves as front desk receptionist and is the primary point of contact for Community Teamwork’s Resource Center, creating a welcoming and supportive environment for all clients, visitors and staff. This role is responsible for client check-in, sorting daily mail, administrative support and ensuring seamless front desk operations across multiple agency programs.
Administrative Assistant Steris PlcAdministrative AssistantMentor, OH$45,500–$55,550 / yearAt STERIS, our Administrative Assistant's provide a wide variety of administrative and clerical support services to an organizational unit and work under moderate supervision in performing a variety of tasks that require a degree of independent judgment and discretion. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc.
Recruiting Administrative Assistant Ascendancy GroupRecruiting Administrative AssistantVirginia Beach, VAThis position maintains accurate information in Asana, Paylocity, and other recruiting systems; prepares Letters of Intent (LOIs) and offer letters; formats resumes; updates weekly recruiting slides; and coordinates administrative requirements among candidates, recruiters, hiring managers, Human Resources, Operations, Finance, Contracts, Program Management, and Facility Security. The Recruiting Administrative Assistant helps recruiters stay focused on sourcing, screening, and engaging qualified candidates by managing recruiting workflows, documentation, systems, scheduling, reporting, and candidate communications.
NewSafety Administrative Assistant International Mineral Carlsbad LLCSafety Administrative AssistantCarlsbad, NMThe Administrative Assistant primarily performs office-based work but may periodically enter operational areas to support meetings, training sessions, document delivery, or departmental activities. Responsibilities include coordinating schedules and meetings, maintaining departmental records, preparing correspondence and presentations, arranging travel, processing expense reports, and handling confidential information.
Administrative Assistant I.A. Naman + Associates, Inc.Administrative AssistantHouston, TXFull timeHelp maintain clean and organized common areas, including conference rooms, breakrooms, refrigerators, copy/print areas, and the lobby, and coordinate service visits with plant maintenance, copier, coffee, and other office vendors. Monitor and manage the Submittals Inbox, ensuring submittals are received, distributed, tracked, and returned to the appropriate clients, architects, contractors, consultants, designers, engineers, and project managers.
Administrative Assistant 3 - Office of Student Academic Success Nevada State UniversityAdministrative Assistant 3 - Office of Student Academic SuccessFort Lauderdale, FLThis position coordinates office operations, communications, meetings, travel, purchasing, financial processes, events, and special projects while serving as a liaison with internal and external stakeholders and supporting division priorities. Primary Responsibilities: Coordinate and perform administrative and operational support activities for the Office of Student Academic Success and its reporting units, ensuring efficient office operations and alignment with leadership priorities.
Administrative Assistant (20 Hours a week) Ascension Federal ServicesAdministrative Assistant (20 Hours a week)Pensacola, FloridaThe ideal candidate will have excellent communication skills, be able to multitask and prioritize tasks effectively, and have a strong attention to detail. The Administrative Assistant will be responsible for a variety of tasks, including: Answering and directing phone calls.
Administrative Assistant Arizona Department of AdministrationAdministrative AssistantPhoenix, ArizonaThe successful candidate will serve as the primary point of contact for constituents, stakeholders, legislative staff, and other government offices while ensuring the Member remains informed, prepared, and organized. This position is a non-partisan and provides comprehensive administrative and operational support to Members of the House of Representatives and assists in the efficient functioning of legislative offices.
Administrative Assistant Air Line Pilots Association, Int'l.Administrative AssistantChicago, IllinoisRemoteEmployees do not have to pay premiums if they enroll in the Aetna High Deductible Health Plan or the Kaiser HMO Plan; 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year; Generous sick and bereavement leave; Competitive parental leave; Company-paid coverage for long term disability, life insurance, and accidental death & dismemberment; Flexible Spending and Health Savings accounts; Retiree health plan and a retiree health account (retiree HRA). The Administrative Assistant provides general administrative support to successfully meet the United Master Executive Council’s (MEC’s) goals and initiatives in the areas of MEC office workflow, UAL MEC meetings and events, expense reporting, and provides timely backup support to ensure that administrative workflows and assignments are completed promptly and effectively.
Administrative Assistant 1, Office of the Dean, College of Law University of ToledoAdministrative Assistant 1, Office of the Dean, College of LawToledo, OHMinimum Qualifications: Education/Experience/Licensing: Associate Degree in business management, secretarial sciences or closely related field, and minimum of six (6) months of related work experience performing similar duties for an upper-level management position or an equivalent combination of education and experience. This position often independently answers questions, assesses issues, advises about next steps, and follows up with limited supervision to support administrative suite and faculty operations.
HR Administrative Assistant Sterling Engineering, Inc.HR Administrative AssistantBlairsville, PA$24–$27 / hourJob Summary: The HR Administrative Assistant will provide administrative support to the HR team and assist with day-to-day building and office needs. The ideal candidate will be proactive, personable, organized, and comfortable working with a variety of people.
Engineering Administrative Assistant Concord Engineering GroupEngineering Administrative AssistantVoorhees, New JerseyThe Engineering Administrative Assistant manages project information using various software platforms, including Deltek Vision (Project & Resource Management), Egnyte, Newforma, and Procore, and serves as a key resource in maintaining accurate, organized, and accessible project records throughout the project lifecycle. CONCORD ENGINEERING GROUP, INC., a full-service MEP engineering, commissioning, construction management and energy consulting firm with offices in Voorhees, Linwood and New York City, is searching for an Engineering Administrative Assistant for our Commercial & Healthcare Department located in Voorhees, NJ.
Administrative Assistant NspireAdministrative AssistantHialeah, FLFull timeReads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings. Provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.
Administrative Assistant Bechtel Plant MachineryAdministrative AssistantMonroeville, PennsylvaniaAs an Administrative Assistant at BPMI, you will work under direct supervision and perform specifically assigned, routine tasks to support company operations in areas including but not limited to providing administrative/clerical support to a group of managers/professionals. BPMI is involved in the design, purchase, quality control, and delivery of major propulsion plant components for installation in nuclear-powered aircraft carriers, submarines, and prototype plants for the U.S. Navy.
Administrative Assistant Mater Dei Catholic High SchoolAdministrative AssistantFairbanks, AlaskaThis opportunity is ideal for someone who thrives in a team setting and maintains composure under pressure, as it ensures smooth operations and provides excellent support. help: Operational Team: Assisting with general administrative work helps team members and upper management stay on track.
NewAdministrative Assistant II - Parking Operations Pima CountyAdministrative Assistant II - Parking OperationsTucson, AZ$17.90–$21.03 / hourResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. This position is responsible for providing customer service to parking patrons, cash management including bank deposits, invoicing, monthly preparation of reports, and bookkeeping in addition to other duties.
NewAdministrative Assistant Apex CompaniesAdministrative AssistantLivermore, CaliforniaFueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200.
Administrative Assistant Nature's Trees, Inc.Administrative AssistantNorcross, GA$20–$25 / hourTeam & Collaborative Environment: Join a supportive team that works alongside some of the best trained and equipped professionals in the industry - with a focus on learning, growth, quality, and safety. This is a fast-paced and highly collaborative role, offering opportunities to build your knowledge, develop your skills, and contribute to the success of the team.
Legal Administrative Assistant Nelson Mullins Riley & Scarborough, LLPLegal Administrative AssistantRaleigh, North CarolinaFull timeWho We Are: With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. This role is responsible for monitoring deadlines, assisting with e-filing and docketing activities, conducting conflict checks, opening new clients and matters, preparing engagement documentation, and supporting billing and invoicing processes, including following up on outstanding client invoices.