Executive Administrative Assistant State of OklahomaExecutive Administrative AssistantOklahoma City, OKul>Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience. Abilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment.
Executive Administrative Assistant Integris Health IncExecutive Administrative AssistantOklahoma City, OKTypes and copies, schedules appointments, coordinates meetings, arranges corporate travel, records minutes of corporate meetings, screens and redirects mail, orders supplies, prepares requisitions and work orders, and files/maintains files. Benefits of being an INTEGRIS Health caregiver include front-loaded PTO, medical benefits through the extensive INTEGRIS Health network, financial assistance for continued education, 24/7 mental health support and more.
Executive Assistant State of OklahomaExecutive AssistantOklahoma City, OK$45,000–$65,000 / yearli>Answer and screen all incoming calls; direct calls to appropriate personnel; arrange conference calls and virtual meetings; and provide information to staff and the general public regarding functions of the Department and Commission. Bachelor's degree in Public or Business Administration or closely related field and 2 years of experience in a secretarial, clerical or office assistant position OR 4 years of experience in a secretarial, clerical or office assistant position.
Corporate Executive Assistant Good Shepherd HospiceCorporate Executive AssistantOklahoma City, OklahomaOverview: Good Shepherd Hospice is seeking a highly organized, proactive, and professional Executive Assistant to provide administrative support to corporate leadership, including Sales and Marketing executives. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, excels at managing multiple priorities, and maintains the highest level of confidentiality and professionalism.
Executive Assistant - Aircraft Fleet Services Midland Financial Co.Executive Assistant - Aircraft Fleet ServicesBethany, OKPart timeThe role supports multiple aircraft and flight department staff by coordinating logistics, maintaining systems and records, supporting cabin and provisioning needs often outside regular business hours, and ensuring timely processing of aviation‑related expenses. Ability to be available to assist 24/7/365 days with time sensitive tasks related to aircraft scheduling, dispatch coordination, and provisioning, including customs logistics and flight support services at departure and destination airports.
Administrative Assistant Contractor Addison GroupAdministrative Assistant ContractorOklahoma City, Oklahoma$22–$25 / hourOur client works alongside public and private partners to support innovative programs, research, and initiatives that promote healthier lifestyles and long-term wellness. The Administrative Assistant Contractor will provide high-level administrative and operational support to executive leadership, including the Chief of Staff.
Executive Admin Assistant Integris Health IncExecutive Admin AssistantOklahoma City, OKli>Types and copies, schedules appointments, coordinates meetings, arranges corporate travel, records minutes of corporate meetings, screens and redirects mail, orders supplies, prepares requisitions and work orders, and files/maintains files. If our mission of partnering with people to live healthier lives speaks to you, apply today and learn more about our recently enhanced benefits package for all eligible caregivers such as, front loaded PTO, 100% INTEGRIS Health paid short term disability, increased retirement match, and paid family leave.
NewAdministrative Assistant HumanaAdministrative AssistantMoore, VirginiaThrough our Humana insurance services and our CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health – delivering the care and service they need, when they need it. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
NewExecutive Assistant to Superintendent Francis Tuttle Technology CenterExecutive Assistant to SuperintendentOK$59,828–$75,032 / yearli>Work with the budget for the Office of Superintendent in determining budget needs to decrease/increase; prepare each new fiscal year budget summary for finance; prepare purchase requisitions for renewal of institutional memberships, and other entities for the Office of the Superintendent. Assist in yearly student follow-up to include: Pre-follow up reporting for instructors, compiling summary data for Instructional Areas and Superintendent, and verifying accuracy of data from Oklahoma Department of Career Tech.
Administrative Assistant I State of OklahomaAdministrative Assistant IOklahoma City, OKThe Administrative Assistant manages critical administrative workflows related to procurement, legal review, and public posting requirements, ensuring efficient and compliant process execution using specialized systems (e.g., IronClad, PeopleSoft, statewide search websites). Serves as dedicated support and manpower for Category Management projects, assisting with research, data organization, coordination, and other project-related operational tasks.
Executive Assistant - Regional University System of Oklahoma University of Central OklahomaExecutive Assistant - Regional University System of OklahomaEdmond, OK$55,000–$65,000 / yearp>View the full job description at https://lnkd.in/gGG-Wzuc. The Regional University System of Oklahoma is hiring an Executive Assistant to support the RUSO Board of Regents and Administrative Office.
NewExecutive Assistant Expand Energy CorpExecutive AssistantOklahoma City, OKThis role works closely with Vice Presidents and a broad range of internal and external stakeholders to manage priorities, streamline workflows, and ensure seamless execution of key initiatives. Highly proactive and service-oriented, anticipating needs, removing obstacles, and driving execution to enhance leadership effectiveness and overall organizational performance.
Administrative Assistant - Charles Atkins CRM ResidentialAdministrative Assistant - Charles AtkinsOklahoma City, OklahomaAs we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
Executive Assistant Rocket Companies IncExecutive AssistantOKRemote$28.44–$38.50 / hourAs an Executive Assistant at Redfin, you will provide high-level business support the Vice President of Brokerage Sales, serving as their strategic partner in a highly visible role. Get ready to dive headfirst into our award-winning website and mobile apps, solving complex business problems in a highly visible, customer-centric way.
Exec Admin Assistant (DC) TriWest Healthcare AllianceExec Admin Assistant (DC)Oklahoma City, OKFull timeThe EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants. The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area.
Senior Administrative Assistant University of OklahomaSenior Administrative AssistantOklahoma City, OKThis position provides high-level administrative support to executives or senior management, managing schedules, coordinating meetings, handling communications, and overseeing office operations. It will also handle basic office administrative duties and assist with the day-to-day duties to make the office run smoothly.
Executive Assistant to the CEO Gulfport Energy CorpExecutive Assistant to the CEOOklahoma City, OKGulfport Energy Corporation is an Oklahoma City-based independent oil and natural gas exploration and production company with its principal properties located in the Utica Shale in Eastern Ohio, the SCOOP Woodford and SCOOP Springer plays in Central Oklahoma. Support internal documentation efforts, including following and developing workflow instructions, maintaining filing and retrieval systems, observing record retention processes, and recommending process enhancements.
Grants and Finance Administrative Assistant II/III Oklahoma Medical Research FoundationGrants and Finance Administrative Assistant II/IIIOklahoma City, OKThis role is designed for a candidate with a strong aptitude for basic accounting and grant submission/management who will serve as the primary facilitator for federal and non-federal grant submissions and post-award financial monitoring. • Lead the administrative submission process for federal (NIH, DoD) and non-federal grant proposals, including budget development and ASSIST management, ensuring strict adherence to OMRF policies, state/federal regulations, and agency-specific requirements.
PEAK - Assistant to the Chair - Dept of Population Health and Health Systems Science University of OklahomaPEAK - Assistant to the Chair - Dept of Population Health and Health Systems ScienceOklahoma City, OK60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role. Required Knowledge, Skills, Abilities: Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro.
Assistant to Chair University of OklahomaAssistant to ChairOklahoma City, OKThe accuracy of this process is critical for budgeting, managing workload and driving the accurate management of our Learning management system in regards to faculty assignments and subsequent development of courses. 60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role.
Assistant to the Chair University of OklahomaAssistant to the ChairOklahoma City, OK60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role. Directs and coordinates daily operations of the office or program by serving as a staff and resource person.
Executive Assistant to the CEO Gulfport EnergyExecutive Assistant to the CEOOklahoma City, OklahomaGulfport Energy Corporation is an Oklahoma City-based independent oil and natural gas exploration and production company with its principal properties located in the Utica Shale in Eastern Ohio, the SCOOP Woodford and SCOOP Springer plays in Central Oklahoma. Support internal documentation efforts, including following and developing workflow instructions, maintaining filing and retrieval systems, observing record retention processes, and recommending process enhancements.
Assistant to the Director University of OklahomaAssistant to the DirectorNorman, OKThis role ensures smooth office functions, supports the director, faculty, and staff, coordinates administrative processes, and promotes effective communication among stakeholders. Position Introduction: The Assistant to the Director provides leadership and oversight for the administrative operations within the School of Aerospace and Mechanical Engineering in the Gallogly College of Engineering.
Executive Assistant to CEO & CFO United Petroleum TransportsExecutive Assistant to CEO & CFOOklahoma City, OKp>The EA serves as a trusted partner, gatekeeper, and coordinator-supporting executive decision-making, facilitating communication across the enterprise, and ensuring seamless execution of executive priorities related to operations, finance, strategy, governance, and growth. Support M&A, strategy, and special projects by scheduling diligence calls and internal working sessions, coordinating document flow and data room logistics, and tracking milestones while maintaining confidentiality.
Grants Administrative Assistant Ponca City Development AuthorityGrants Administrative AssistantOklahomaBachelor’s Degree in Business, Accounting is preferred, Office Administration or related field or an Associate’s Degree with a minimum of 3 years’ experience working with federal funding and financial reporting. Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management.
Administrative Assistant University of OklahomaAdministrative AssistantNorman, OKDuties include but not limited to front office coordinator, on-boarding new employees, ordering supplies, completing expense reports, and textbook ordering. Required Certifications and Licenses: Valid driver''s license may be required for work in certain areas for the performance of specific job duties.
Administrative Assistant Cultivate Behavioral Health & EducationAdministrative AssistantOklahoma City, OKProvide administrative resources for the team in partnership with other operations staff including coordinating office tasks, supplies, and equipment; facility upkeep and new hire set up. The Administrative Assistant (AA) is responsible for assisting with the day-to-day operations and activities of the center, clinic, or corporate office.
NewPEAK - Senior Administrative Assistant/Receptionist University of OklahomaPEAK - Senior Administrative Assistant/ReceptionistOklahoma City, OKp>Required Education and Experience: High School Diploma or GED; AND: 36 months administrative support experience. Greets visitors, assists with questions and directions, or directs to appropriate personnel for additional assistance.
Administrative Assistant (ECS) SUNBEAM FAMILY SERVICES, INCAdministrative Assistant (ECS)Oklahoma City, OKli>Perform daily clerical duties, including answering and screening telephone calls, taking messages, copying and collating, and scheduling, setting up and attending meetings as assigned, taking/transcribing minutes. Effectively utilize the Child Plus data system, and any other information-capturing systems necessary, to document on-going Disabilities referrals and services for children enrolled in the ECS program.
Administrative / Office Assistant Land Of CarsAdministrative / Office AssistantOklahoma City, Oklahomali style="list-style-type:disc">Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Future Buyer Administrative Assistant Hobby Lobby Stores IncFuture Buyer Administrative AssistantOklahoma City, OKFuture Buyer Administrative Assistants will collaborate with other admins, buyers and vendors to procure the desired product selection to meet the needs of Hobby Lobby's customers. Buyer Administrative AssistantBuyingHobby Lobby is seeking candidates to fill future entry-level Buyer Administrative Assistant positions.
Human Resources & Administrative Assistant Chick-fil-A IncHuman Resources & Administrative AssistantEdmond, OKp>The Chick-fil-A of North Edmond is seeking an organized, task-oriented individual to serve as a Human Resources & Administrative Assistant who will assist two Chick-fil-A stores in the Edmond area. If you are hired for this position, you also understand and acknowledge that the Operator's restaurant business will be your employer, not Chick-fil-A, Inc., and that the Operator is solely responsible for all decisions related to your employment, including hiring, firing, discipline, compensation, scheduling and supervision.
Administrative Assistant (Cemetery Services) Carriage ServicesAdministrative Assistant (Cemetery Services)Oklahoma City, OKAt Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Conduct detailed reviews of property records, including analyzing contracts, legal documents, and related records to verify ownership and property rights.
Administrative Assistant Harris Computer SystemsAdministrative AssistantOKLe rôle d'adjoint administratif fournit une assistance opérationnelle essentielle au chef de portefeuille et au directeur du développement corporatif. Ce rôle est idéal pour les professionnels soucieux du détail qui excellent dans les processus rapides et les processus administratifs structurés. Vous contribuerez à mainten...
CETTL - Administrative Assistant III University of Central OklahomaCETTL - Administrative Assistant IIIEdmond, OKPosition Overview: The Center for Transformative Teaching and Learning (CETTL) supports UCO faculty, staff, and students through a variety of professional development programs, services, and resources and promotes the creation of transformative learning experiences for students both within and outside the classroom. Additional tasks generally include printing materials, tracking registrations, creating, submitting and tracking UCO documents and forms, developing and editing promotional materials and social media, ordering catering and refreshments, etc.
Security Administrative Assistant Delaware Nation IndustriesSecurity Administrative AssistantOklahoma City, OKThis role assists the FSO and AFSO in managing personnel security documentation, coordinating access control, tracking training, and supporting security-related communications and procedures. The Security Administrative Assistant provides essential administrative support in maintaining compliance with federal security requirements in a government contracting environment.
DOT/Fleet Administrative Assistant KLX Energy Services LLCDOT/Fleet Administrative AssistantOklahoma City, OKWe provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future.
Trend Watch Administrative Assistant Hobby Lobby Stores IncTrend Watch Administrative AssistantOklahoma City, OKWe're looking for a proactive and detail-driven Administrative Assistant to support our Trend Specialist - keeping projects on track, workflows running smoothly, and deliverables ready to shine. 21677BRTrend Watch Administrative Assistant What You Bring: Experience or qualifications in a related field with demonstrated project management skills.
PROS Administrative Student Assistant (Summer) University of OklahomaPROS Administrative Student Assistant (Summer)Norman, OK$8–$10 / hourPROS seeks an enthusiastic, personable, and inclusive front desk administrative assistant to support the everyday functioning of the PROS department through excellent client service, administrative diligence, and high-quality initiative and follow through. Coordinate the weekly schedule of PROS consulting psychiatrist, including sending appointment reminders, communication with Athletic Medicine team and PROS staff members, and the consulting psychiatrist.
Loan Administrative Assistant/Processor BancFirst CorpLoan Administrative Assistant/ProcessorNorman, OKLoan Administrative Assistants/Processors act as a support to multiple loan officers and also assist other loan personnel that produce consumer, construction, commercial, agriculture, commercial real estate and residential real estate loans. Assist and support lending staff with daily responsibilities, including overdraft review, deposit transfers for customers, loan payments, loan advances, document exception reports, and Coming Due/Past Due reports.
Administrative Assistant School of Human Services Oklahoma State UniversityAdministrative Assistant School of Human ServicesOklahoma City, OK$15–$15.52 / hourli>Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners. Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
Administrative Assistant III University of Central OklahomaAdministrative Assistant IIIEdmond, OKPerforms a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Orders and maintains record of supplies and equipment for the department, with appropriate forecasting measures to maintain good accounting standing.
Administrative Assistant DNA Solutions, Inc.Administrative AssistantOklahoma City, OKp>DNA Solutions is one of the leading Forensics and DNA services companies in the nation with a reputation for utilizing the highest quality science to get reliable results for our clients. The Administrative Assistant will support this mission by being responsible for a range of administrative support and client-facing functions to make sure the needs of all customers are met in a professional and timely manner.
ADMINISTRATIVE ASSISTANT (FULL TIME) Compass Group North AmericaADMINISTRATIVE ASSISTANT (FULL TIME)Moore, OKSummary: As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. Essential Duties and Responsibilities: Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines.
Tax Administrative Assistant Eide Bailly LLPTax Administrative AssistantOklahoma City, OKA Day in the Life: A typical day as a Tax Administrative Assistant might include the following: Support engagement setup and administration, including assisting with Master Service Agreements (MSAs) and Statements of Work (SOWs) for all Oklahoma offices. You are proficient in: Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
Student Services Assistant Director University of OklahomaStudent Services Assistant DirectorOklahoma City, OKp>This position plays an important role in coordinating communications and outreach efforts, supporting key student milestones, facilitating college-wide events, and helping ensure the efficient operation of multiple academic sites and student service functions. As a key member of the Student Affairs team, the Assistant Director serves as a central resource for students, faculty, staff, and university partners, helping to ensure that students receive exceptional support throughout their academic journey.
NewAdministrative Assistant (PCT) DaVita IncAdministrative Assistant (PCT)Moore, OKp>DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace, backup child, elder care, maternity/paternity leave, pet insurance and so much more!
Administrative Assistant Group 1 Automotive IncAdministrative AssistantOklahoma City, OKThis role plays a key part in ensuring a smooth and efficient customer experience by assisting with paperwork completion, coordinating vehicle deal processing, and supporting daily office operations. We are seeking a detail-oriented and customer-focused Administrative Office Assistant to support our Bob Howard Toyota location.
Administrative Assistant - Receptionist Mid-Del School DistrictAdministrative Assistant - ReceptionistMidwest City, OKli>Demonstrate a thorough knowledge of MDTC departments, programs, personnel, services, conference rooms, assessment/testing locations and daily operations to provide accurate information, answer customer/visitor/student inquiries, and connect customers/visitors/students with the appropriate resources in a timely and professional manner. Prepare, format, and maintain documents, reports, forms, and communications utilizing Microsoft Office, Google Workspace, Canva, PDF applications, and other approved software platforms for various departments.