NewAdministrative Assistant I-1 Elanco Animal Health IncorporatedAdministrative Assistant I-1Indianapolis, INAs an Administrative Assistant I at Elanco, you will provide administrative support to multiple functional teams, supporting a team of Administrative Assistants. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
NewExecutive Administrative Assistant II Infrastructure EngineeringExecutive Administrative Assistant IIIndianapolis, IndianaRecords, transcribes and distributes minutes of meetings * Maintains a variety of databases, files and lists Process expense reports and manage executive office budget * Supervises clerical and administrative staff * Coordinates the workflow of clerical and administrative staff as necessary * May greet visitors and direct them as required * May monitor inventory and order office supplies * May distribute incoming mail and packages * May assist with preparing outgoing mail and packages * Other duties as assigned To be successful in this role… To be successful in this role, you must operate as a trusted strategic partner who anticipates needs, optimizes executive time, communicates with confidence and discretion, and represents the Office of the CEO and President with professionalism and sound judgment. * Coordinate cross-functional initiatives involving multiple department heads * Schedule and prepare for leadership team meetings and strategic planning sessions * Track leadership team action items and deliverables * Track and manage follow-up items arising from meetings, ensuring timely completion and clear communication of status.
Executive Assistant Girl Scouts of Central IndianaExecutive AssistantIndianapolis, Indiana$55,000Project Management – Demonstrated ability to coordinate multiple projects while managing conflicting priorities and deadlines and formulate short- and long-term project goals, objectives, schedules, and priorities in line with council goals; anticipates issues, obstacles, or opportunities that may impact plans or actions; can coordinate multiple projects while managing conflicting priorities and deadlines; establishes courses of action for accomplishing goals while attending to and incorporating information obtained during day-to-day administrative tasks. Networking - Maintains and fosters contacts inside and/or outside the council and GSUSA to gather information, receive support, and solve problems; actively maintains a presence in Girl Scout activities, professional and community organizations, and in the workplace; builds new relationships and collaborations with the Board, Committees, and/or community members (for example, vendors and business partners) to help address Girl Scouting goals, promote visibility, and cultivate funding sources.
Executive Assistant CyberMedia TechnologiesExecutive AssistantIndianapolis, INHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
NewAdministrative Assistant I-1 Elanco Animal HealthAdministrative Assistant I-1Indianapolis, INAs an Administrative Assistant I at Elanco, you will provide administrative support to multiple functional teams, supporting a team of Administrative Assistants. Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
Executive Assistant to the Chief Administrative Officer Buckingham CompaniesExecutive Assistant to the Chief Administrative OfficerIndianapolis, INProvides administrative support, including travel, email and telephone coverage, scheduling, copier, PowerPoint preparation, expense reports, conference/meeting or education scheduling, report preparation, meeting prep and meeting notes, and necessary communications internally and externally. Prepares materials for meetings, attends meetings when required, takes meeting notes and distributes them to appropriate team members.
Administrative Assistant to Executive Director of Development Divisional Headquarters The Salvation Army USAAdministrative Assistant to Executive Director of Development Divisional HeadquartersIndianapolis, INEducation: Minimum associate degree or four years work related experience as Executive Assistant / Administrative Assistant or combination of training and experience will be considered. This includes handling highly private and sensitive matters relating to personnel, donor relations, fundraising, department and office procedures.
Administrative Assistant I-1 Elanco Animal Health IncAdministrative Assistant I-1Indianapolis, INAs an Administrative Assistant I at Elanco, you will provide administrative support to multiple functional teams, supporting a team of Administrative Assistants. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
Help Desk Coordinator/Administrative Assistant Inteletech GlobalHelp Desk Coordinator/Administrative AssistantIndianapolis, IndianaThis role is structured with an estimated time allocation as follows: approximately 50% of the coordinator’s time will be dedicated to helpdesk support , including ticket management and phone triage; 30% will focus on administrative assistance , such as scheduling, onboarding, travel coordination, and executive support; 10% will be spent on procurement-related tasks , including purchase orders and supply management; and the remaining 10% will be allocated to other duties as assigned , including event coordination, account management backup, and special projects. The ideal candidate is a senior-level professional with 5–7 years of experience in helpdesk and administrative support, highly organized, detail-oriented, discreet, and capable of managing multiple priorities in a dynamic environment.
Senior Administrative Assistant - Heart Hospital Community Health NetworkSenior Administrative Assistant - Heart HospitalIndianapolis, INThe individual anticipates executive needs, supports special projects, coordinates communication across stakeholders, and serves as a key liaison with physicians, staff, board members, volunteers, patients, and visitors. Select a Job Category Administrative & General Support Advanced Practice Providers Allied Health Behavioral Health Intern Leadership Nursing Patient Support Physicians Professional & Business Support.
Administrative Assistant – Federal Government Contractor SD Solutions LLCAdministrative Assistant – Federal Government ContractorIndianapolis, INFull time3+ years of experience; preferably supporting medium to large teams and performing administrative duties; Bachelors' Degree or equivalent years of experience is preferred; Ability to work well with teammates in a very fast-paced environment; Good analytical ability; Proactive and detail oriented; Able to quickly learn client environment/key stakeholders and understand the larger PMO support work; Ability to build and maintain meaningful client relationships; Excellent communication skills, both orally and written; Excellent customer service skills; Experience and solid working knowledge of Microsoft Office suite. SD Solutions seeks an Administrative Assistant to join our team in support of a project with the Department of Homeland Security – U.S. Customs and Border Protection – Program Management Office (PMO).
Executive Administrative Assistant (Remote) Ohio Shared Information ServicesExecutive Administrative Assistant (Remote)IndianaRemoteThis role is ideal for an experienced administrative professional who thrives in a fast-paced environment, excels at managing confidential information, and has exceptional Microsoft Office skills, particularly in creating executive-level presentations and business communications. OSIS is seeking a highly organized, polished, and proactive Executive Administrative Assistant to provide strategic and operational support to our CEO and Executive Leadership Team.
Executive Assistant to Finance and Operations Newfields CareersExecutive Assistant to Finance and OperationsIndianapolis, IndianaThe COO oversees a department of 140+ individuals across Security, IT, Facilities, Construction Management, Production/Media Services, and Guest Experience; disciplined time stewardship and proactive SLA accountability are therefore essential functions of this role. Actively tracks outstanding response commitments, pending approvals, and project deliverable deadlines, providing regular status reminders and flagging items at risk of missing agreed-upon SLAs.
Executive Assistant Remodel HealthExecutive AssistantIndianapolis, INWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Executive Operations Coordinator to help our executives operate at their highest level. The ideal candidate is exceptionally organized, anticipates needs before they arise, thrives in a fast-paced environment, and enjoys creating order from complexity.
NewExecutive Assistant to Regional President PNC BankExecutive Assistant to Regional PresidentIndianapolis, INIndependently completes additional projects and special assignments that could include tactical execution items in support of day-to-day operations, professional presentations, information gathering, on-boarding, budget/process planning, and following-up on key decisions while ensuring absolute confidentiality of all sensitive information and communications. PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be: Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
NewExecutive Assistant and Office Manager Homes by CM WatsonExecutive Assistant and Office ManagerFishers, IN$60,000–$75,000 / yearWatson is a family-owned design-build firm specializing in luxury custom homes, major renovations, residential gymnasiums, additions, and highly personalized residential projects throughout Central Indiana. The ideal candidate is comfortable supporting an owner who manages multiple projects and frequently changing priorities, can turn conversations into clear action items, and knows how to follow through without constant supervision.
Executive Assistant Cybermedia Technologies LLCExecutive AssistantIndianapolis, INHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
NewAdministrative Assistant, Director of Curriculum and Instruction EAST CENTRAL INDEPENDENT SCHOOL DISTRICTAdministrative Assistant, Director of Curriculum and InstructionINPrimary Purpose: Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff. ESSENTIAL JOB FUNCTIONS: Provide executive secretarial duties to ensure maximum efficiency for Director of Curriculum and Instruction, Coordinator of Early Childhood and Curriculum Support, and other staff when needed.
NewIndiana Executive Assistant & Trustee Liaison The Nature ConservancyIndiana Executive Assistant & Trustee LiaisonIndianapolis, IndianaThe Indiana Executive Assistant & Trustee Liaison will provide direct administrative support to the Indiana Executive Director and the Indiana Deputy Director in addition to serving as the primary liaison with Indiana’s volunteer Board of Trustees. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers."
Executive Assistant Reworld Holding CorpExecutive AssistantIndianapolis, IN$33.22–$44.18 / hourAll Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.
NewHelp Desk Coordinator/Administrative Assistant - Indianapolis, IN/On-Site STIHelp Desk Coordinator/Administrative Assistant - Indianapolis, IN/On-SiteIndianapolis, INTime allocation (approximate): 50% helpdesk support (ticket management and phone triage), 30% administrative assistance (scheduling, onboarding, travel coordination, and executive support), 10% procurement-related tasks (purchase orders and supply management), and 10% other duties (event coordination, account management backup, and special projects).Key Overview Help Desk Coordinator/Administrative Assistant — Indianapolis, IN / On-Site • 6+ monthsThis role is structured with approximately 50% dedicated to helpdesk support, 30% administrative assistance, 10% procurement-related tasks, and 10% allocated to other duties as assigned, including event coordination, account management backup, and special projects.
Data Center Structured Cabling-Project Administrative Assistant M. A. Mortenson CoData Center Structured Cabling-Project Administrative AssistantIN$51,000–$68,900 / yearMortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more.
NewChief Executive Assistant - Team Leader Scorpion TherapeuticsChief Executive Assistant - Team LeaderIndianapolis, INYour RoleChief Executive Assistant – Team LeaderAs the Chief Executive Assistant – Team Leader, you will be a pivotal partner to Elanco's President & CEO, ensuring their schedule is strategically managed and their daily activities are seamlessly executed. In this role, you will also serve as the Team Leader for our Community of Practice for Administrative Professionals, acting as a coach and mentor to elevate the capabilities of the entire administrative team.
Executive Assistant Reworld ProjectsExecutive AssistantIndianapolis, Indiana$33.22–$44.18 / hourAll Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.
NewExecutive Assistant ReworldExecutive AssistantIndianapolis, IN$33.22–$44.18 / hourAll Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.
NewExecutive Assistant RenExecutive AssistantIndianapolis, IndianaOffice Management (Designated Onsite EA): For the EA designated to be onsite at Ren’s Indianapolis headquarters: hold delegated authority for day-to-day office operations, making decisions about vendor selection, supply procurement, facilities issues, and visitor management within prescribed procedures or defining if none exisit. This role exercises independent judgment on matters of significance, proactively manages executive priorities without specific instructions or prescribed procedures, and serves as a trusted decision-maker for operational and administrative matters on behalf of assigned executives.
NewExecutive Assistant, Indianapolis & Regional Development Indiana University FoundationExecutive Assistant, Indianapolis & Regional DevelopmentIndianapolis, IN$62,000–$67,000 / yearThe Executive Assistant plays a critical role in keeping leaders informed, organized, and prepared while helping ensure the smooth operation of the Indianapolis and Regional Development office. This role is ideal for someone who enjoys managing multiple priorities, partnering with senior leaders, and serving as a key resource for a dynamic team.
Legal Administrative Assistant DaMar Staffing SolutionsLegal Administrative AssistantCarmel, IndianaMaintain client files-electronic scanning; prepare large volume of documents; manage the integrity of clients original documents. · Review and proofread all documents produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits or enclosures are intact before distribution.
Tax Executive Assistant Build your future at Donovan CPAsTax Executive AssistantIndianapolis, IndianaDocument Management and Scanning: Scan, organize, save, and route client documents; use OCR and document management tools; pull documents such as Secretary of State records, IRS Form 990s, new client sheets, intake information, and property tax documents. Administrative Team Leadership: Help organize priorities, assign or coordinate administrative work, improve checklists and procedures, drive operational projects, and model extreme ownership, professionalism, and accountability for the administrative team.
NewExecutive Assistant to President Reliance EngineeringExecutive Assistant to PresidentIndianapolis, INWhether our clients are implementing new equipment and processes or evaluating current facility and operational challenges, our trained and certified staff will deliver results to meet the clients' needs. Disclaimer: Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
NewAdministrative Assistant State of IndianaAdministrative AssistantIndianapolis, INRole Overview: The Administrative Assistant supports the Department of Workforce Development and its Executive Leadership Team by delivering high‑level administrative assistance, maintaining organizational structure, supporting staff functions, preparing reports, drafting responses to routine inquiries, and ensuring agency policies and procedures are followed. A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Administrative Office Assistant Levisonics IncAdministrative Office AssistantFishers, INFull timeBy joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients. About Levisonics: Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays.
Administrative Assistant Butler America Aerospace LLCAdministrative AssistantIndianapolis, IN$30–$35 / hourManage office moral activities, including supporting social events, office signage, champ award process management, office supply orders, coffee and interfacing with facilities for small budgeted office improvement programs; Working with Employee Engagement teams to facilitate events; Helps develop presentations for various events for the department and executive leadership; Assist Site Lead with scheduling - Executive visits to the Indianapolis Engineering, 1on1 with staff, Connect Meetings, Workshops, Employee Events. Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks.
NewAssistant to the Chair (Administrative Assistant) Indiana UniversityAssistant to the Chair (Administrative Assistant)Indianapolis, INWorking in close partnership with the Chairman, this position provides high-level administrative and operational support while contributing to strategic initiatives across one of the nation's largest academic departments. The Chairman oversees 10 divisions spanning clinical care, research, and education, making this an exceptional opportunity to work at the center of a dynamic and mission-driven organization.
Executive Assistant I - Treasury Management The PNC Financial Services Group IncExecutive Assistant I - Treasury ManagementIndianapolis, IN$52,500–$105,000 / yearPNC Employees take pride in our reputation and to continue building upon that we expect our employees to be: Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions. Provides executive level support to managers generally considered to be Division Managers by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive.
NewExecutive Administrative Assistant Quality Correctional CareExecutive Administrative AssistantCarmel, INFull timeThis role is ideal for someone newer to the corporate world who is passionate about gaining hands-on experience and building a long-term career in administrative leadership. Candidates should be comfortable creating, editing, and maintaining spreadsheets, using formulas and functions, organizing large datasets, and ensuring data accuracy.
Executive Assistant LINC Holdings LLCExecutive AssistantIndianapolis, INWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Executive Operations Coordinator to help our executives operate at their highest level. The ideal candidate is exceptionally organized, anticipates needs before they arise, thrives in a fast-paced environment, and enjoys creating order from complexity.
Executive Assistant to President Reliance Engineering LLCExecutive Assistant to PresidentIndianapolis, INWhether our clients are implementing new equipment and processes or evaluating current facility and operational challenges, our trained and certified staff will deliver results to meet the clients’ needs. Disclaimer: Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Administrative Assistant - ADV LancesoftAdministrative Assistant - ADVIndianapolis, IN$35.27Manage office moral activities, including supporting social events, office signage, champ award process management, office supply orders, coffee and interfacing with facilities for small budgeted office improvement programs; ·Working with Employee Engagement teams to facilitate events; ·Helps develop presentations for various events for the department and executive leadership; ·Assist Site Lead with scheduling - Executive visits to the Indianapolis Engineering, 1on1 with staff, Connect Meetings, Workshops, Employee Events. Performs routine administrative duties: placing, receiving and routing telephone calls;receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks.
Administrative Assistant Pride GlobalAdministrative AssistantIndianapolis, IN$32.84 / hourManage incoming calls, messages, mail services, and general administrative tasks to support daily office operations. Assist site leadership with scheduling, executive visits, workshops, presentations, and other administrative support functions.
NewAdministrative Assistant Immune BiopharmaAdministrative AssistantIndianapolis, INThe ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. About Immune Biopharma: At ImmuneBio Pharma, we accelerate biotech and pharmaceutical innovation with a focus on practical, scalable solutions.
Executive Assistant, Life Sciences - Indianapolis Health Milliman IncExecutive Assistant, Life Sciences - Indianapolis HealthIndianapolis, INToday, we are helping companies take on some of the world's most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation. Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance.
Evening Administrative Assistant SOUTH COLLEGE OF TENNESSEEEvening Administrative AssistantCARMEL, INIn order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture. The Evening Administrative Assistant supports students, employees, and visitors; assists with building and room access coordination; and serves as the primary South College ambassador during assigned coverage times.
Administrative Assistant Denis DevelopmentAdministrative AssistantIndianapolis, IndianaIf that's you this is an exciting opportunity for a pro-active detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact while earning a base and commissions. Job Responsibilities and Tasks : Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
NewAdministrative Assistant - Clinical ELITE HOME HEALTHCARE LLCAdministrative Assistant - ClinicalGreenfield, INThis position provides administrative support to multiple Clinical Leaders by managing communications, pulling reports, maintaining documentation, and ensuring administrative processes are completed accurately and efficiently. Elite Home Healthcare is seeking a highly organized, detail-oriented Clinical Administrative Assistant to support our Clinical Leadership team.
Administrative Assistant Pride Technologies LLCAdministrative AssistantIndianapolis, IN$25–$28 / hourManage incoming calls, messages, mail services, and general administrative tasks to support daily office operations. Assist site leadership with scheduling, executive visits, workshops, presentations, and other administrative support functions.
NewAdministrative Assistant, Office of Student Services Indiana UniversityAdministrative Assistant, Office of Student ServicesIndianapolis, IN$45,000–$50,000 / yearThe IU School of Nursing is ranked No. 13 in the nation for undergraduate nursing programs and its online MSN in Nursing Education is ranked No. 6 in the 2026 U.S. News and World Report rankings. This role is a vital hub for the School of Nursing, managing complex scheduling, event logistics, and serving as the primary liaison for faculty, students, and visitors.
NewSeasonal Administrative Assistant State of IndianaSeasonal Administrative AssistantGreenfield, INRole Overview: The Seasonal Administrative Assistant provides short term administrative support to the program area, helping ensure smooth operations during peak periods. About the Indiana Department of Transportation: The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state's quality of life, and enhances its economic opportunity.
Legal Recruiting and Professional Development Assistant Krieg DeVault LLPLegal Recruiting and Professional Development AssistantIndianapolis, INKrieg DeVault is seeking a Legal Recruiting and Professional Development Assistant to provides administrative, logistical, and project management support to the Chair of the Professional Personnel Committee and the Chair of the Talent Acquisition Committee. Support the Chair of the Talent Acquisition Committee and the Chief Business & Talent Development Officer with full-cycle recruitment for associates, paralegals, staff attorneys, and other timekeepers.
IN-DHS-Administrative Assistant RICEFW Technologies IncIN-DHS-Administrative AssistantRoom E208Indianapolis, IN$0.01Washington Street Indianapolis, IN 46204 In-office Position Hours per week: 5 Daily Scheduled time: 8 am 4: pm with a 1 hour lunch break Position Overview: We are seeking a meticulous and organized contractor for a 6-month engagement with the State of Indiana. Question Question1 Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence.