Executive and Administrative Assistant The Werd CompanyExecutive and Administrative AssistantAustin, Texas$38,000–$40,000Coordinate, take notes, and send recap of internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. You thrive in an ever-changing, dynamic environment and are exceptionally flexible, able to carry out a broad scope of responsibilities including schedule management, project planning for office needs, documentation of processes and helping to establish efficiencies across the team.
Executive Assistant RIA RecruitingExecutive AssistantAustin, TX$60,000–$75,000Oakwell Private Wealth Management is a financial planning firm based in Austin, TX and we are seeking an Executive Assistant to join our team. Provide administrative support by notetaking, inputting info into our CRM, and communicating with other team members.
Executive Assistant Doodle LabsExecutive AssistantAustin, TXWe partner directly with leading drone OEMs, robotics companies, and defense organizations to deliver advanced networking solutions that power the next generation of autonomous systems. You will regularly coordinate travel and logistics for leadership across US, Europe, and Singapore, managing different regulatory requirements and time zones.
NewExecutive Assistant GTM Operations Civitech, PBCExecutive Assistant GTM OperationsAustin, TX$75,000–$95,000 / yearCivitech is a public benefit corporation dedicated to creating a fairer and more equitable democracy by building the tools and infrastructure needed to increase civic participation, empower Democratic candidates to win, and support the success of progressive causes. Its purpose is to increase organizational capacity by protecting executive and team focus, strengthening meeting discipline, keeping information and unresolved work moving to resolution, and helping teams use established operating structures consistently.
Executive Assistant / Personal Assistant Talent VoyagerExecutive Assistant / Personal AssistantAustin, TXThe ideal candidates are highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion. These roles go beyond traditional support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment.
Executive Administrative Assistant Quest SoftwareExecutive Administrative AssistantAustin, TexasFull timeNote: We do not use text messaging or third-party messaging apps like Telegram to communicate with applicants, so please exercise caution if you are approached in this way and only interact with people claiming to be Quest employees if they have an email address ending in @quest.com. Overview: Quest is an award-winning IT management software provider offering a broad selection of solutions that solve some of the most common and most challenging IT problems.
Executive Assistant VVaterExecutive AssistantAustin, TXVVater is America's Next Water Company, delivering the future of purification through its award-winning Farady Reactor (CES Best of Innovation 2025, World Future Award 2025, Time Best Invention Award 2025), proprietary ALTEP (Advanced Low Tension Electroporation Process), Advanced Dissolved Air Flotation, and Micro & Nano Bubble technologies. With over 4.3B gallons treated and validation from global leaders, VVater is scaling into municipal drinking water and wastewater, DPR/IPR, onsite reuse for data centers, commercial buildings, and resorts, residential purification, and consumer health water, delivering a 60% smaller footprint, 40% CapEx savings, 80% OpEx savings, and 40% less energy use.
Sales Operations Coordinator & Executive Assistant Moss ConsultingSales Operations Coordinator & Executive AssistantAustin, TX$47,000–$69,000 / hourYou'll spend regular time in our Austin home office supporting Nicole when she's in town, travel with her to markets to support her while she engages with partners, our internal team, and clients, and be her go-to person for everything that runs through HubSpot, our CRM. Access personal and company information in HubSpot on Nicole's behalf with discretion, and help her use HubSpot and our other internal tools as effectively as possible — your job is to remove friction from her day, never add to it.
Executive Assistant SaronicExecutive AssistantAustin, TXExecutive Assistants at Saronic are trusted business partners who help executives operate more effectively by bringing structure to complexity, anticipating needs, and creating the capacity for leaders to focus on what matters most. Build trusted relationships across executives, Executive Assistants, business partners, customers, and cross-functional teams while representing your executive with professionalism and discretion.
Office/Executive Assistant MaverickXOffice/Executive AssistantAustin, TexasHandle account setup and equipment provisioning during onboarding and account and hardware recovery during offboarding, configure desks and conference room A/V so they are ready to use, and troubleshoot everyday tech issues for the team, escalating to our IT partners when needed. Executive Support: Provide reliable assistance to executive officers by coordinating schedules, preparing materials, and managing personal errands, ensuring leadership priorities are executed efficiently.
NewExecutive Assistant GTM Operations Civitech IncExecutive Assistant GTM OperationsAustin, TX$75,000–$95,000 / yearCivitech is a public benefit corporation dedicated to creating a fairer and more equitable democracy by building the tools and infrastructure needed to increase civic participation, empower Democratic candidates to win, and support the success of progressive causes. Its purpose is to increase organizational capacity by protecting executive and team focus, strengthening meeting discipline, keeping information and unresolved work moving to resolution, and helping teams use established operating structures consistently.
Chief of Staff to the CEO Everyday Dose Inc.Chief of Staff to the CEOAustin, TXRemote$190,000–$230,000Steward the cap table and equity administration alongside Finance and outside counsel: option grants processed on time and accurately, the ledger reconciled, board consents tracked, employees getting clear answers about their equity. The high-stakes, cross-functional thing that has no owner: a new bet, a partnership, a channel or business we're deciding whether to enter, a problem that spans three teams and belongs to none of them.
Executive Administrative Assistant Intiva HealthExecutive Administrative AssistantAustin, TXThe ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.
NewExecutive Assisstant Noda AiExecutive AssisstantAustin, TexasExport Control Compliance To conform to U.S. government export control regulations, including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or otherwise eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce. As an Executive Assistant, you will serve as a trusted partner to members of NODA's Executive Leadership Team, ensuring leaders can focus on the company's highest priorities while you drive operational excellence behind the scenes.
Executive Assistant Saronic TechnologiesExecutive AssistantAustin, TexasExecutive Assistants at Saronic are trusted business partners who help executives operate more effectively by bringing structure to complexity, anticipating needs, and creating the capacity for leaders to focus on what matters most. Build trusted relationships across executives, Executive Assistants, business partners, customers, and cross-functional teams while representing your executive with professionalism and discretion.
Executive Administrator, Finance & Accounting T1 EnergyExecutive Administrator, Finance & AccountingAustin, TexasThis is a role for someone who understands the rhythm of a finance organization, the close cycles, the board prep, the audit timelines, and knows how to keep a senior leader and their team operating at full capacity without missing a beat. Track key finance team deadlines including reporting cycles, audits, and regulatory filings, flagging conflicts or risks proactively.
NewExecutive Briefing Manager (Remote) ProcoreExecutive Briefing Manager (Remote)Austin, TexasRemoteA criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment. This high-impact role is ideal for someone who has the knowledge of how to help account teams build the best experience for their account and can learn and grow their knowledge of Procore technology and the trends that affect the construction industry.
Virtual Executive Assistant — Patient Success Operations [Remote] Legion HealthVirtual Executive Assistant — Patient Success Operations [Remote]Austin, TexasRemote$5–$15 / hourCoordinate and track clinical workflows and administrative workflows to ensure patients get what they need with minimal delays, including: Prior authorizations (collecting info, tracking status, and escalating as needed) Prescription and refill coordination (triaging requests and routing to the clinical team) FMLA / paperwork and documentation requests (intake, routing, tracking, follow-up)General administrative tasks and patient coordination across internal teams. Comfortable working in a fast-paced, ever-evolving startup environmentComfortable using tools like Dialpad, Slack, Healthie (or similar platforms)Detail-oriented with strong follow-through and clear documentation habits.
Chief Of Staff To The CEO Everyday Dose Inc.Chief Of Staff To The CEOAustin, TXThe high-stakes, cross-functional thing that has no owner: a new bet, a partnership, a channel or business we're deciding whether to enter, a problem that spans three teams and belongs to none of them. You've run an operating cadence (OKRs or equivalent, weekly business reviews, planning cycles) at a company doing real volume, not as a theory from a deck.
NewExecutive Administrator, Engineering T1 EnergyExecutive Administrator, EngineeringAustin, TexasBachelor's degree in an engineering-related field, or equivalent experience supporting engineering or technical teams, is a strong plus. This role is ideal for someone early in their administrative career who has a background in engineering, a curiosity for how things are built, or hands-on experience supporting technical teams.