Purchasing and Administrative Support Specialist Ultimate Staffing ServicesPurchasing and Administrative Support SpecialistPlacentia, California$25–$27Update and maintain shared Excel spreadsheets, including purchase orders, customer contact information (name, email, phone number), and other relevant data. Review work orders and pre-invoices while requesting purchase orders to verify accuracy and identify discrepancies.
NewAdministrative Services Analyst I/II Program Support County of Riverside, CaliforniaAdministrative Services Analyst I/II Program SupportRiverside, CA$61,588.80–$99,278.40 / yearTier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
NewAdministrative Assistant KDC ConstructionAdministrative AssistantOrange, CA$22–$27 / hourThe ideal candidate has 3–5 years of administrative experience, strong Microsoft Office and data-entry skills, excellent communication and problem-solving abilities, and a demonstrated ability to take initiative and follow tasks through to completion. The role is responsible for maintaining accurate records and documentation, coordinating fleet and safety-related activities, supporting employee training and incident reporting, and assisting with subcontractor, licensing, lien notice, and audit requirements.
BSN Clinical Programs Administrative Assistant Stanbridge UniversityBSN Clinical Programs Administrative AssistantIrvine, CAThis position plays a vital role in supporting clinical education operations by coordinating student compliance documentation, maintaining confidential student records, assisting with clinical placement administration, supporting faculty and students, and ensuring administrative processes comply with university, accreditation, regulatory, and clinical partner requirements. Demonstrated ability to effectively utilize AI-assisted productivity tools (such as Microsoft Copilot, ChatGPT, or similar technologies) to improve organization, communication, workflow efficiency, research, and administrative effectiveness while maintaining accuracy, confidentiality, and professional judgment.
Administrative Assistant Project PartnersAdministrative AssistantRSM, CAPrepare and process project-related correspondence, reports, purchase orders, invoices, and other administrative documentation using Microsoft Office (Word, Excel, Outlook, and PowerPoint). We are seeking an experienced Administrative Assistant with strong organizational and communication skills to support a public agency department in the Rancho Santa Margarita area.
Office/Administration - Executive/Administrative Assistant MindlanceOffice/Administration - Executive/Administrative AssistantFoothill Ranch, CA$36 / hourThis role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration. " Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC).
Senior Administrative Coordinator, School of Theology & Ministry Vanguard University Of So CalSenior Administrative Coordinator, School of Theology & MinistryCosta Mesa, CaliforniaStakeholder Engagement & Communications Liaison & Communications: Serves as the primary point of contact for internal and external constituencies; coordinates with Student Services and Student Success to address student-related matters, as well as alumni relations and various university teams and committees. This position coordinates a wide range of academic, administrative, and student-facing functions that advance the mission of the School and support the success of its students, faculty, academic programs, university partners, and external constituents.
Administrative Assistant/Customer Service Rep Ultimate Staffing ServicesAdministrative Assistant/Customer Service RepBrea, California$22–$24As a vital member of our team, you will collaborate closely with administrators and employees, organize files, create correspondence, and prepare reports and other key documents. Support customers and the credit department in resolving credit holds, CODs (cash on delivery), and processing credit card payments.
NewAdministrative Office Professional I/II County of Santa BarbaraAdministrative Office Professional I/IISan Bernardino, CA$24.28–$29.19 / hourAGRICULTURAL COMMISSIONER/WEIGHTS & MEASURES: Duties in the Agricultural Commissioners Office Weights and Measures department may include opening the front office, public reception, answering phones and dispatching calls, preparing mailings, emails, board member packets and other written documents, guide the public to the correct resource, informing the public regarding the application processes, and fiscal team support. PLANNING & DEVELOPMENT: Duties in the Planning and Development department may include facilitating the public meeting process by preparing mailings, emails, board member packets and otherwise supporting various boards and commissions; facilitating the permit application process by conducting intake and issuance, guiding the public to the correct resource, informing the public regarding the application processes; reception, records management, payment intake, data entry, and running reports.
Administrative Coordinator Brighton SolutionsAdministrative CoordinatorBrea, CaliforniaThis role will work with project documentation, client communications, databases, reports, invoicing, scheduling, and other administrative activities that help keep projects and day-to-day operations moving efficiently. This position provides administrative and project coordination support to managers and technical teams while also serving as a point of contact for clients and prospective clients.
Administrative Assistant Kinetic Personnel Group, Inc.Administrative AssistantTustin, CAThe ideal candidate is organized, proficient in Microsoft Excel, and enjoys working in a fast-paced office environment. We are seeking a reliable and detail-oriented Administrative Assistant to support our office with daily administrative tasks.
Administrative Assistant Brighton SolutionsAdministrative AssistantBrea, CaliforniaProficiency in Microsoft Office and related business software, including word processing, spreadsheets, databases, and desktop publishing applications. Answer incoming telephone calls; route calls to appropriate personnel; and respond professionally to inquiries from clients and prospective clients.
NewAdministrative Assistant University of California, IrvineAdministrative AssistantOrange, CaliforniaFull timeMisconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Ranked among the top neurology departments in the country by the National Institutes of Health, the UC Irvine Health School of Medicine's Department of Neurology is committed to advancing clinical care, education and research to help patients with diverse neurological conditions.
Administrative Assistant The French AgencyAdministrative AssistantBrea, CaliforniaAbility to make independent decisions daily, addressing the best way to oversee specific. employees to organize files, create correspondence and prepare reports and documents.
CW Administrative Assistant_USA_USD eTeam Inc.CW Administrative Assistant_USA_USDNewport Beach, CAAyco Executive Wealth helps clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning and investments. Provide administrative support to multiple advisor teams including: " Preparation, review and editing of confidential correspondence.
Laboratory Records & Administrative Specialist Terrestris Global SolutionsLaboratory Records & Administrative SpecialistIrvine, CA$18.52–$23.61The Laboratory Records & Administrative Specialist will provide on-site administrative support services including scanning and electronic submission of analytical worksheets, laboratory records management and archiving, records destruction, and general administrative support — all in support of the FDA's initiative to modernize laboratory document management through its Laboratory Information Management System (LIMS). This position plays a key role in ensuring the integrity and accessibility of analytical laboratory records by managing document scanning, electronic submission, records archiving, and administrative support under FDA's Laboratory Information Management System (LIMS).
Administrative Assistant III eTeam Inc.Administrative Assistant IIIIrvine, CA$25–$28 / hourMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Office Administrative Assistant Mission Landscape Companies, IncOffice Administrative AssistantSanta Ana, CAFull timeMinimum Requirements: Excellent written and oral communication skillsAbility to interface effectively within all levels of the organizationThorough knowledge of corporate operations and product lineDemonstrated judgment, tact and diplomacy in dealing with internal and external customersInitiative and organization skillsSelf- motivated, enthusiastic, with a positive attitudeAbility to perform as a team playerExperience working with senior level managementDemonstrated exceptional computer skills and software application proficiencyDemonstrated ability to read difficult instructions and maintain written records. Essential duties and responsibilities include the following:Provide advanced assistance to departments by performing various administrative support functions, including but not limited to, analytical and specialized administrative duties to ensure efficient office operations.
Administrative Assistant Abacus Service CorporationAdministrative AssistantIrvine, CABy applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. We are seeking a highly organized and proactive individual to join our team in the vibrant city of Irvine, CA.
Customer Service & Administrative Office Assistant HRS Talent SolutionsCustomer Service & Administrative Office AssistantGarden Grove, CaliforniaRemoteCompleting that next step allows the hiring team to confirm applicant details, review availability, and consider candidates for suitable customer service support, administrative support, data entry, feedback, and office related opportunities. It can also serve as a strong starting point for candidates who want to build experience in customer service support, administrative work, online task coordination, data entry, and general office support.