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With decades of experience and an industry-pioneering team of dedicated experts, Electrical Works stands out as the company you can rely on for quality performance and professionalism. We are looking for an Executive Assistant to support the Vice President as a trusted right hand in a fast-paced commercial construction environment.

OverviewWe are looking for an Executive Assistant to support the Vice President as a trusted right hand in a fast-paced commercial construction environment.This role requires strong judgment, attention to detail, and the ability to manage multiple responsibilities at once while staying ahead of what needs to happen next.Key Responsibilities<ul><li>Scheduling meetings, appointments, and internal/external events while minimizing conflicts and keeping priorities organized</li><li>Coordinating all aspects of travel including flights, accommodations, transportation, and detailed itineraries for the Vice President, employees, and field crews</li><li>Handling incoming and outgoing communication including emails, phone calls, letters, and memos</li><li>Preparing agendas, taking notes or minutes as needed, distributing action items, and following up on decisions</li><li>Coordinating logistics, travel, and materials for industry events and trade shows, including setup and preparation</li><li>Tracking inventory of marketing materials and requesting replenishment based on the trade show and event schedule</li><li>Managing contractor licensing renewals, continuing education tracking, filing documents, office supplies, and general administrative support</li><li>Supporting bookkeeping, accounts receivable, and managing personal and business invoices and billings</li><li>Maintaining discretion when handling sensitive and confidential information</li><li>Available by phone and email for time-sensitive requests or emergencies outside standard hours as needed, and willing to support other administrative functions when required</li></ul>What We Are Looking For<ul><li>Strong verbal and written communication to effectively interact with internal teams, leadership, and external contacts</li><li>Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines consistently</li><li>Must have a high level of discretion and accuracy in all work</li><li>Multi-entity experience</li><li>Comfortable adjusting to changing priorities and last-minute requests</li><li>Proficiency in Google Docs and Sheets</li><li>Comfortable working in a Mac-based (Apple) environment</li><li>Experience with Monday.com is a plus</li><li>Basic understanding of electrical or construction environments is a plus</li><li>Experience supporting executive-level leadership is preferred</li><li>Experience with Sales and Marketing is preferred</li></ul>Schedule<ul><li>Monday through Friday; Full-time</li><li>Flexibility required for travel, events, and time-sensitive coordination needs</li></ul>Compensation & Benefits<ul><li>Competitive salary based on experience</li><li>Health, dental, vision, and life insurance</li><li>401(k) with company match</li><li>Paid time off and holidays</li><li>Profit-sharing opportunities</li><li>Referral incentives</li><li>Company events</li></ul>Welcome to Electrical Works, where trust meets excellence in every wire. With a steadfast commitment to integrity, quality, and an unmatched unified approach, we’re your dependable partner for all electrical projects. Discover why our loyal clients trust us to deliver on every promise, every time. With decades of experience and an industry-pioneering team of dedicated experts, Electrical Works stands out as the company you can rely on for quality performance and professionalism. With over 25 years of proven expertise, our unwavering commitment to quality and innovation ensures your projects are powered to success on time and within budget.<h3>Salary</h3>$40000.00 - $70000.00 per year<h3>Job Type</h3>Full time

Electrical Works

Executive Assistant

Accounts Receivable Management

Administrative Skills

Apple

Apple Macs

Billing

Bookkeeping

Budget Management

Calendar Management

Commercial Construction

Communication Skills

Construction

Detail Oriented

Electricity

Establish Priorities

Executive Assistant Skills 

Google Apps

Leadership

License Management

Life Insurance

Logistics

Marketing

Meeting Minutes

Organizational Skills

Presentation/Verbal Skills

Project/Program Management

Sales

Time Management

Trade Shows

Travel Planning

Vision Plan

Willing to Travel

Writing Skills

workstreamftpin

The Communications Assistant provides production and administrative support for parish communications, including the weekly bulletin, digital announcement slides, social media content, website updates, online listings, roadside LED signage, advertising materials, andmarketing outreach projects. Possess sensitivity to cultural differences present in the service population, staff, and volunteers, and have the ability to forge mutually respectful supportive working relationships.

SUMMARY The Communications Assistant provides production and administrative support for parish communications, including the weekly bulletin, digital announcement slides, social media content, website updates, online listings, roadside LED signage, advertising materials, andmarketing outreach projects. This role helps prepare, proofread, organize, and update communications materials in coordination with the Communications Coordinator. The Diocese of Orlando four core values lay the foundation for the work performed by employees: <ol><li>Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living </li><li>Respect: Affirming each person's God-given dignity and uniqueness. </li><li>Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. </li><li>Commitment: Individually and collectively, we are steadfast to the team and its purpose. </li></ol> ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. <ul><li>Provides support for weekly bulletin preparation as needed, including content organization, formatting, proofreading, and routine updates. </li><li>Helps prepare weekly e-bulletin content and digital announcement slides. </li><li>Prepares, schedules, and posts social media content for Facebook and Instagram </li><li>Assists with routine updates to parish website content. </li><li>Assists with livestreaming setup and related video tasks as needed. </li><li>Updates and manages the Google Business and Bing pages, and other online listings. </li><li>Helps prepare, organize, and submit advertising materials. </li><li>Supports communications and marketing projects in coordination with the Communications Coordinator. </li><li>Creates social media content for the Parish Gift Shop, Thrift Store, parish events, and ministries as assigned, including taking photos for use in parish communications as needed. </li></ul>Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. EDUCATION and/or EXPERIENCE Associate degree in communications, marketing, public relations or a related field, supplemented by two (2) or more years' relevant experience preferred. Experience with writing for various platforms including, print, video, radio, email, and experience with multi-tasking and juggling deadlines and priorities. Must have proficiency with technical/web skills to be able to create and publish content for the web. Bilingual in Spanish and English helpful. ADDITIONAL REQUIREMENTS<ul><li>Strong organizational and time management skills. </li><li>Experience with Canva, social media platforms, and basic digital communications preferred. </li><li>Strong proofreading, organization, and attention to detail. </li><li>Ability to follow parish communication standards, branding, and deadlines. </li><li>Ability to take direction, receive feedback, and manage multiple small projects. </li><li>Willing to accept and work within the churches' philosophy and follow associated policies and procedures. </li><li>Manifest professional and personal ethics. </li><li>Ability to set and maintain appropriate boundaries with parishioners and staff. </li><li>Possess sensitivity to cultural differences present in the service population, staff, and volunteers, and have the ability to forge mutually respectful supportive working relationships. </li><li>Must adhere to all Diocesan Policy for communications. </li></ul>OTHER SKILLS and ABILITIES<ul><li>Must be highly organized, accurate and detail oriented. </li><li>Must be able to meet deadlines and set priorities. </li><li>Ability to work with diverse groups of people in an atmosphere of collaboration and service. </li><li>Excellent written and oral communication skills as well as effective personal interaction. </li><li>Ability to take initiate regarding research and editing. </li><li>Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. </li><li>Knowledge of email marketing software. </li><li>Ability to work evenings and weekends as required for special events, meetings, travel, etc. </li></ul> WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

Diocese of Orlando

Communications Assistant (Part-Time)

Advertising

Brand Marketing (Branding)

Computer Hardware

Content Development

Disability Accommodations

Editing

Email Marketing

Email Software

English Language

Marketing Software

Material Moving

Microsoft Bing Search Engine

Microsoft Word

Multilingual

Multitasking

Online Publications

Peripheral Hardware

Philosophy

Physical Demands

Production Support

Project/Program Coordination

Proofreading

Public/Media/Press/Analyst Relations

Social Media

Spanish Language

Team Player

Website Management

IRecruitee

The Faith Formation Administrative Assistant enhances the effectiveness of the parish Faith Formation team by coordinating and providing professional administrative support and clerical services; supports the Director of Adult Faith Formation and parish staff in a variety of ways in providing for the faith formation of youth and adults of the parish. Maintains database of families and students enrolled in programming; completes registrations; updates records for families; prepares reports as needed or requested; updates records with Sacramental Dates; assists in the registration of families for formation programs annually.

SUMMARY The Faith Formation Administrative Assistant enhances the effectiveness of the parish Faith Formation team by coordinating and providing professional administrative support and clerical services; supports the Director of Adult Faith Formation and parish staff in a variety of ways in providing for the faith formation of youth and adults of the parish. The Diocese of Orlando four core values lay the foundation for the work performed by employees: <ol><li>Authenticity: Conviction that God has called us to reflect exteriorly our innerlife of faith in our daily living </li><li>Respect: Affirming each person's God-given dignity and uniqueness. </li><li>Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. </li><li>Commitment: Individually and collectively, we are steadfast to the team and its purpose. </li></ol> ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. <ul><li>Serves visitors by greeting, welcoming, and directing them. </li><li>Provides receptionist services for the Faith Formation office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc. </li><li>Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics whether by scan or e-mail. </li><li>Fulfills administrative duties for the Faith Formation team to include preparing and sending correspondence, filing, scheduling, creating, and updating forms, updating bulletin boards, counting and tracking monies that come in from parents, students, and staff. </li><li>Creates and maintains a variety of permanent records to include rosters, letters, financial records, and registrations; gathers all required information for those preparing for Sacraments such as baptismal certificates. </li><li>Coordinates, sets-up, and assists with administrative needs for meetings, conferences, liturgical celebrations, and other events as needed. </li><li>Prepares reports by collecting information and data. </li><li>Maintains catechist contacts, files, and documents. </li><li>Maintains database of families and students enrolled in programming; completes registrations; updates records for families; prepares reports as needed or requested; updates records with Sacramental Dates; assists in the registration of families for formation programs annually. </li><li>Attends required meetings and gatherings, taking meeting minutes and offers assistance as needed. </li><li>Orders faith formation related office and catechist materials. </li><li>Maintains supplies and resources for faith formation in an organized manner. </li><li>Maintains confidentiality in all areas of responsibility as required. </li><li>Contributes to team effort by accomplishing related results as needed. </li><li>Assists with existing parish ministries and the development and implementation of new parish programs. </li><li>Assists in recruiting, training and providing ongoing support to volunteers. </li></ul>Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. EDUCATION and/or EXPERIENCE Bachelor's Degree preferred; minimum of 6 years at the Administrative Assistant level; and/or 3 years as an office supervisor or office manager. Must have experience in technology-based office management and office support. OTHER SKILLS and ABILITIES<ul><li>A high level of organizational and interpersonal skill is required. </li><li>Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. </li><li>Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential. </li><li>Requires proven multi-tasking capabilities. </li><li>Ability to effectively prioritize tasks and time demands. </li><li>Proficient in Microsoft Word and PowerPoint; working knowledge of Excel and Outlook. </li><li>Requires excellent writing skills. </li><li>Must possess a heightened sense of confidentiality and a strong sense of respect for and knowledge of the Roman Catholic Church. Must be able to work well with various personalities within the Catholic Church. </li></ul> WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

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Executive Assistant Electrical Works

Communications Assistant (Part-Time) Diocese of Orlando

Faith Formation Assistant Diocese of Orlando

Communications Specialist Castle Group

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