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Immunization RequirementsUnder Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Position DetailsPosition Information[TABLE]Qualifications[TABLE]Posting Details[TABLE]Pre-employment ScreeningsAll offers of employment are contingent upon successful completion of all pre-employment screenings.Immunization RequirementsUnder Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.Affirmative Action/Equal Employment Opportunity StatementIt is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Rutgers The State University

Lecturers, Various Disciplines/Coadjutants

BCD Travel

Faculty Related /Academic Support• Assemble and collate course materials, manage information and readings on Canvas; place and process orders for books, articles, and desk copies; order and coordinate the AV equipment for classrooms; distribute and collect papers and exams. The Princeton School of Public and International Affairs (SPIA) at Princeton University is seeking a full-time Administrative Assistant who will provide a wide variety of administrative support to numerous faculty members who are joint with other departments, visiting lecturers and center directors.

YEAR

<h2>Overview</h2><p>The Princeton School of Public and International Affairs (SPIA) at Princeton University is seeking a <strong>full-time Administrative Assistant</strong> who will provide a wide variety of administrative support to numerous faculty members who are joint with other departments, visiting lecturers and center directors.</p><p> </p><p>The successful Administrative Assistant must demonstrate a high degree of professionalism in a fast-paced environment, exercise independent judgment and strong organizational skills, while being flexible as demands and priorities change. This position collaborates closely with other department staff, as well as colleagues across campus and vendors/collaborators outside the University.</p><h2>Responsibilities</h2><p><strong>Faculty Related /Academic Support</strong>• Assemble and collate course materials, manage information and readings on Canvas; place and process orders for books, articles, and desk copies; order and coordinate the AV equipment for classrooms; distribute and collect papers and exams.</p><p> </p><p><strong>Financial Support</strong>• Arrange travel for faculty members, including class trips and external class speakers; process travel reimbursements; reconcile faculty research accounts.• Support faculty with greater university-wide commitments by assisting with needs relating to visitor/guest travel and lodging, space and catering reservations, conference support, and more.• Prepare and substantiate monthly expense reports in Concur.• Set up contracts, requisitions, and purchase orders, onboard suppliers.• Order supplies and place orders via Princeton Marketplace or use a University-issued credit card within budgetary limits in accordance with University policy.</p><p> </p><p><strong>Other Departmental Support</strong>• Manages the hiring process for research assistants and casual employees which includes posting positions and approving timesheets bi-weekly.• Set up students for payments and responsible for monitoring hours in JobX based on initial agreements.• Writing, posting, and monitoring RA job descriptions and applicants, etc.• Manages web pages for faculty or center/program updates.• Utilizes web-based programs for appointment scheduling, accounting reports, document sharing. • Oversee calendars based on professor's preferences, organize meetings and conferences.• Drafts and edits correspondence, handles reference letters, and assists with research related activities.• Provides backup support to other assistants.</p><h2>Qualifications</h2><p><strong>Essential Minimum Required Knowledge, Competencies and Abilitie</strong>s• High School diploma or GED• Three to five years of related experience, especially with financial tasks.• Excellent organizational skills to balance a variable workload, the ability to work independently, work under pressure, be a great team player, and meet simultaneous deadlines.• Strong analytical and problem-solving skills, attention to detail, action oriented, a sense of humor and strong integrity are essential.• Must have excellent interpersonal and communication skills (both written and verbal) and the ability to exercise discretion in obtaining and providing factual and confidential information.• Proficient in Microsoft Office applications such as Word, Excel, and Outlook; must have the ability to learn about other software packages and web programs and should be adaptive to ongoing changes in technology and procedures.</p><p> </p><p><strong>Preferred Knowledge, Skills, Abilities, Experience, and Other Education</strong>• Knowledge of Princeton University's systems, such as Canvas, Prime, and Concur.• Bachelor’s degree preferred.</p><p> </p><p> </p><p> </p><p>Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.</p><p> </p><p>The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.</p><p> </p><p>If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.</p><p> </p><p>The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.</p><h2>Standard Weekly Hours</h2>36.25<h2>Eligible for Overtime</h2>Yes<h2>Benefits Eligible</h2>Yes<h2>Probationary Period</h2>90 days<h2>Essential Services Personnel (see policy for detail)</h2>No<h2>Physical Capacity Exam Required</h2>No<h2>Valid Driver’s License Required</h2>No<h2></h2>#Ll-DP1<h2>Salary Range</h2>$55,000 to $61,000

Princeton University

Administrative Assistant

The Trustees of Princeton University

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Lecturers, Various Disciplines/CoadjutantsRutgers The State University

Administrative AssistantPrinceton University

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