JobotNewConstruction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
THC Shared Services LLCPayroll Administrator THC Shared Services LLCPayroll AdministratorWarrenville, ILEnd-to-end processing and oversight of weekly, biweekly, and semimonthly multi-state payrolls across multiple entities, supporting both union and non-union employees. Historically talented at restoring distressed companies, Heico strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services.
Horace MannNewField Operations Program Administrator (Hybrid) Horace MannField Operations Program Administrator (Hybrid)Springfield, IL$66,500–$92,000Horace Mann is seeking a highly organized and collaborative Field Operations Program Administrator to support field-facing programs and initiatives that drive sales effectiveness and operational support across the organization. This role partners closely with Field Leadership, Marketing, Sales Development, Communications, and Operations teams to help ensure programs are implemented smoothly, communicated effectively, and executed consistently.
SRI Tech SolutionsMicrosoft 365 Platform Administrator SRI Tech SolutionsMicrosoft 365 Platform AdministratorSkokie, ILFull timeThe role involves reviewing Microsoft 365 roadmap updates, identifying key feature changes, and collaborating with platform teams to implement and support new capabilities across the environment. Seeking a skilled professional to support and manage Microsoft 365 platform tools and services.
Epitec, IncFactory Administrative Assistant Epitec, IncFactory Administrative AssistantMoline, IL$31–$33 / hourOperates independently in a fast-paced, highly confidential environment, managing workflows, communications, and priorities on behalf of leadership while ensuring efficient coordination across teams, functions, and geographies. Provides high-level administrative support to senior leadership and their direct reports across multiple regions.
Forward AirNewCustomer Relations Coordinator Forward AirCustomer Relations CoordinatorDes Plaines, IL$20–$20Oversee office staff functions, including office supply levels, equipment maintenance, procedures manuals, forms, and direct cross training of staff . These responsibilities may include clerical duties, filing, answering phone calls, responding to emails, assisting in driver training, and onboarding documents for inexperienced drivers.
Beacon Hill Staffing Group, LLCAdministrative Assistant Beacon Hill Staffing Group, LLCAdministrative AssistantChicago, IL$60,000–$65,000 / yearFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
MV TransportationNewAdministrative Assistant MV TransportationAdministrative AssistantDecatur, ILWhere permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment. The Administrative Assistant is responsible for accomplishing day to day administrative tasks in a fast-paced environment.
University of IllinoisNewOffice Administrator University of IllinoisOffice AdministratorPeoria, IL$25.10–$26.64 / hourCoordinates & executes the resident reimbursement process, which includes reviewing submissions from multiple programs for accuracy according to both University and Hospital policies; completing & submitting forms accordingly; and tracking each resident's funds to ensure no expenditures go over the maximum amount allowed per fund type (Educational Allowance Funds & Research Travel Funds). The Peoria campus is known among students for its small class sizes, rigorous curriculum and hands-on clerkships; to residents and fellows for the strong academic setting, large referral base and exceptional facilities; and by physicians seeking the ideal combination of teaching and practicing medicine in a research-based university setting.
Abacus Service CorporationOffice Administrator Abacus Service CorporationOffice AdministratorChicago, ILJoin BrandSafway, a leader in the construction and industrial services industry, where you’ll play a crucial role in ensuring smooth office operations and supporting our dynamic team. Support invoicing, accounts payable/receivable, and lump-sum billing tracking to ensure timely and accurate financial processing.
Orion Engineers, LLCOffice Administrator Orion Engineers, LLCOffice AdministratorChicago, ILOrion Engineers, PLLC is seeking a dynamic Office Administrator to join our growing team in the Fulton Market office supporting our engineering services and sister firms', Anchor Heavy Civil, services as well. Orion Engineers, PLLC was founded to make a difference to our employees, clients, and fellow military veterans who bravely served our country.
City CDJRF of BrookfieldNewOffice Administrator City CDJRF of BrookfieldOffice AdministratorChicago, ILThis role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance. If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
College Hunks Hauling Junk & MovingOffice Administrator College Hunks Hauling Junk & MovingOffice AdministratorDes Plaines, ILAbout the role: At College HUNKS Hauling Junk & Moving, our success depends on our people living our core values every day: Building Leaders; Listen, Fulfill, and Delight; Create a Fun, Safe, Winning Team; and Always Branding. Proficient computer skills, including Microsoft Office Suite (OneDrive, Word, PowerPoint, and Excel) and Slack and CRM systems such as Pipedrive .
United Services by Permaco IncOffice Administrator United Services by Permaco IncOffice AdministratorLake Bluff, IL$50,000–$60,000 / yearHigh school diploma or equivalent plus relevant work experience (e.g., customer service, accounting, collections, office administration). Play the key administrative role on a project team, effectively using technology and financial understanding to achieve results.
Caliber Collision CentersNewOffice Administrator Caliber Collision CentersOffice AdministratorBenton, ILAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Dan Wolf Auto GroupNewAutomotive Office Administrator Dan Wolf Auto GroupAutomotive Office AdministratorNaperville, ILDan Wolf Automotive Group is seeking a full-time Automotive Office Administrator to join our growing dealership team! Previous experience in an office or automotive dealership environment preferred .
Edward D Jones & Co LPNewBranch Office Administrator Edward D Jones & Co LPBranch Office AdministratorBelleville, ILEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Rehrig Pacific CompanyWeekend Office Administrator Rehrig Pacific CompanyWeekend Office AdministratorJoliet, ILWe provide end-to-end solutions including returnable plastic products, delivery lifts and sleds, technology to track those assets, and a service team to ensure their longevity. Rehrig Pacific is a leading manufacturer of integrated sustainable solutions for the supply chain and environmental waste industries with a diverse customer list of industry leaders.
Edward JonesNewBranch Office Administrator Edward JonesBranch Office AdministratorSpringfield, ILEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Visiting AngelsCare Coordinator/Office Administrator Visiting AngelsCare Coordinator/Office AdministratorOrland Park, ILVisiting Angels has been a trusted leader in non-medical home care since 2004, providing compassionate support to seniors and families in our community. We are seeking a Care Coordinator / Office Administrator to manage caregiver scheduling, client coordination, and day-to-day office operations.
MMC GroupRM - Office Administrator MMC GroupRM - Office AdministratorChicago, ILPosition: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Southern Illinois University CarbondaleOffice Administrator- Continuous Post (2026) Southern Illinois University CarbondaleOffice Administrator- Continuous Post (2026)Carbondale, ILAnswers inquiries and resolves problems that require the interpretation, explanation, and justification of administrative and programmatic policies and procedures; Receives incoming mail and responds to items as appropriate; This may require interpretation, explanation, or defense of unit policies, guidelines, or functions; Composes correspondence and other documents that require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; Transcribes written material that is highly technical and confidential in nature; Maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit; Coordinates and expedites necessary actions regarding organizational activities and travel; Participates in the analysis, design, and implementation of office information systems; Develops and implements procedures and recordkeeping systems to support the administrative functions performed by the unit; Conducts extensive research assignments involving the evaluation, selection, and compilation of information from a wide variety of sources; Prepares reports which require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; Assists investigators with proposal preparation; Authorizes fiscal transactions and keeps management informed of overall financial position; Reviews and monitors fiscal transactions and accounts of a major unit with responsibility for overall control; Prepares reports and budget projections; Represents the designated member(s) of the unit staff or the unit at meetings and conferences; Serves as a resource person for staff of external units; Directs and coordinates all administrative support functions of a unit with full accountability for the results produced; Analyzes work requirements for administrative support staff and establishes operating guidelines; Performs duties listed in the lower level of this classification series; Performs other related duties as assigned. SIUC also provides extensive tuition benefits for its employees and their families such as: tuition waiver/application fee waiver for the employee and their dependents, a Legacy tuition rate for children of SIU Alumni, and Civil Service Employee Counsel (CSEC) Education Assistance Program (EAP).
Illinois State UniversityNewOffice Administrator Illinois State UniversityOffice AdministratorNormal, ILJoin the College of Business Dean's Office team at the center of college operations, supporting budgeting, events, and daily administrative functions. This role is cross-trained to assist in other units within the college as needed, adding variability to your daily work.
ProCare Dental GroupDental Office Manager ProCare Dental GroupDental Office ManagerPark Ridge, IL$25–$28Your responsibilities will include scheduling staff, doctors and patients, making office supplies arrangements, greeting patients and providing general administrative support to our employees. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.
Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator) Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator)Oak Brook, IL$25–$26 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate.
CertaPro Painters of Homewood and Kankakee County, ILOffice Manager CertaPro Painters of Homewood and Kankakee County, ILOffice ManagerManteno, ILThis role assists with marketing, sales coordination, production scheduling, financial administration, human resources, and customer communication to ensure smooth and efficient operations. Our organization is built on a network of professional painting contractors dedicated to beautifying homes and businesses through high-quality interior and exterior painting services.
Marigold Rehabilitation and Health Care CenterBusiness Office Manager Marigold Rehabilitation and Health Care CenterBusiness Office ManagerGalesburg, IllinoisYou will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
RelatedProperty Administrator - Luxury Rental RelatedProperty Administrator - Luxury RentalChicago, Illinois$26–$33 / hourAs the city’s premier luxury rental brand, we blend world-class design, hotel-level service, and curated lifestyle experiences across iconic addresses in the West Loop, Streeterville, and Lakeshore neighborhoods. We’re looking for a service-driven Property Administrator to guide prospective residents through the leasing journey—from the first inquiry to move-in day at 400 Lake Shore, a landmark 635-unit luxury rental tower launching pre-leasing in 2026.
Sunset Rehabilitation and Health Care CenterBusiness Office Manager Sunset Rehabilitation and Health Care CenterBusiness Office ManagerCanton, IllinoisYou will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
AUGUSTUS TOLTON CATHOLIC ACADEMYOffice Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VI AUGUSTUS TOLTON CATHOLIC ACADEMYOffice Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VIChicago, IL$25,000–$35,000 / yearPart timeManage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.) . In addition to maintaining the school’s administrative systems and routines, the School Office Manager provides exceptional customer experience and functions as the primary contact person for all the school’s constituents.
First Tek, Inc.Controls Coordinator / Administrator II First Tek, Inc.Controls Coordinator / Administrator IICicero, ILSupports ongoing controls activities (Audits UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews). Activities: Reports on Business control KPIs, Irregularity logs, Key Activities related to Rep letters, Fixed Asset register and adhoc activities e.g.
FurstStaffingFacilities Maintenance Coordinator / Administrator FurstStaffingFacilities Maintenance Coordinator / AdministratorRockford, IL$70,000–$80,000 / yearFacilities Maintenance Coordinator / AdministratorOur client is seeking a highly organized and proactive Facilities Maintenance Coordinator to act as the central point of contact between store managers, vendors, and internal teams. This role is critical to ensuring that maintenance requests are handled efficiently, issues are resolved promptly, and facilities across multiple locations remain fully operational.
Settler's Grove Senior LivingBusiness Office Manager Settler's Grove Senior LivingBusiness Office ManagerKnoxville, IllinoisYou will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
University of IllinoisNewExecutive Assistant and Business Administrator University of IllinoisExecutive Assistant and Business AdministratorChampaign, ILNeptune North was founded in 2024 as a joint venture between Oliver Wyman, a global leader in management consulting and part of the NYSE-listed Marsh, and Rokos Capital Management, a global alternative investment fund manager. We want people who are positive and passionate, have proven problem solving capabilities, can work quickly to find solutions to complex challenges and unlock big opportunities.
Westinghouse Air Brake Technologies CorpOracle Database Administrator Westinghouse Air Brake Technologies CorpOracle Database AdministratorChicago, IL$91,100–$129,800 / yearThe successful database technology professional at Wabtec will enjoy using and expanding their database understanding, Oracle EBS knowledge, analytical and research abilities, written and verbal communication excellence, and passion for implementing critical infrastructure to supplement an existing, experienced team. This role is visible to multiple levels of internal and customer organizations, allows creative decision making and problem solving, and is rewarding for the candidate that thrives on teamwork as well as growth in database administration and design experience.
Smile JobsDental Practice Administrator Smile JobsDental Practice AdministratorElmhurst, ILSmile Jobs is partnering with a highly reputable dental practice in the Elmhurst and Downers Grove area to proactively build a talent pipeline for future Practice Administrator opportunities as the practices continues to grow. We are interested in connecting with experienced Practice Administrators who are open to exploring future leadership roles and contributing to the long-term success of a thriving dental practice.
Automotive Technology ExpertsATE Support Services Administrator Automotive Technology ExpertsATE Support Services AdministratorWestmont, IllinoisThe Support Services Administrator partners with internal departments to support operational workflows, ensure alignment across teams, and maintain consistent execution of company processes. Supervise administrative staff and virtual assistants, ensuring timely completion of invoicing, statements, collections follow-up, payment applications, and related administrative functions.
Smile JobsLead Treatment Coordinator / Practice Administrator Smile JobsLead Treatment Coordinator / Practice AdministratorDowners Grove, ILSmile Jobs is the exclusive recruiting partner for a network of independent neighborhood practices and boutique groups located throughout Michigan, Georgia, Illinois, Alabama, Colorado, and Ohio. These affiliated offices are higher-end fee-for-service and/or select PPO-based, doctor led practices, with long standing reoccurring patients and strong reputations.
Merito Group LLCHR Administrator-Payroll Merito Group LLCHR Administrator-PayrollSchiller Park, IL$20–$22 / hourJob Summary: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations while assisting with basic payroll functions. This is an excellent opportunity for an entry-level candidate who has some experience or exposure to payroll processes and is looking to grow within a professional office environment.
Integrated Resources, IncProcurement Administrator Integrated Resources, IncProcurement AdministratorLake Zurich, ILWorking in SAP, this role converts approved requisitions to purchase orders, manages PO changes and confirmations, maintains vendor master data, and supports internal requestors on P2P tools and procedures. The Purchasing Administrator executes day-to-day procure-to-pay activities within client Shared Services model to ensure accurate, timely, and compliant purchasing.
AECOMSafety, Health & Environment Administrator - Construction AECOMSafety, Health & Environment Administrator - ConstructionChicago, IL$22.67–$39.67 / hourWe invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. + In order to receive a security badge at the client worksite to enable access to secure portions of the facility for which you are being hired to perform services, you may be required to pass the client's security screening process, which will include, but may not be limited to, Homeland Security background check and fingerprinting.
Metropolis Technologies, Inc.Oracle Administrator Metropolis Technologies, Inc.Oracle AdministratorChicago, IL$120,000–$130,000 / yearYou will not only handle traditional EPM administration but also partner directly with data and operational teams to define technical requirements for integrating non-financial KPIs-such as location churn, new facility onboardings, occupancy rates, and transaction counts-directly from our data warehouse into our financial forecasting models. Act as the primary technical translator between Finance and centralized Data/IT teams; partner with Data Engineering to define technical requirements, ensuring that data models in our data warehouse (e.g., Snowflake) are properly structured for seamless EPM ingestion.
The Brock GroupAssistant Site Administrator (Temp 4-6 months) The Brock GroupAssistant Site Administrator (Temp 4-6 months)Lemont, ILThe Brock Group provides specialty craft and maintenance services to key industries across North America. Duties may include Data entry, time keeping, Scaffold Management, Tracking, Quantify System, Cost Tracking, and other duties as assigned.
MedHQNewHRIS & Payroll Systems Administrator MedHQHRIS & Payroll Systems AdministratorDowners Grover, ILOur team manages a wide range of administrative functions, including payroll, human resources, benefits administration, employee relations, workers' compensation, malpractice coverage, retirement plans, and financial operations for our clients. The ideal candidate will possess strong technical aptitude, exceptional attention to detail, advanced Excel skills, and the ability to collaborate effectively across departments and with external vendors.
eTeam Inc.CDO Loan/Asset Administrator eTeam Inc.CDO Loan/Asset AdministratorChicago, IL$17.66–$18.57 / hourCLOs are structured finance vehicles that issue both debt and equity liabilities, with the proceeds being used to buy a portfolio of collateral. Contacts Trustees and Agent Banks daily to ensure all missing payments or reports are received.
Senior Helpers of Bolingbrook & Southwest SuburbsOffice Manager Senior Helpers of Bolingbrook & Southwest SuburbsOffice ManagerBolingbrook, ILThe Office Manager plays a key role in ensuring smooth day-to-day office operations, caregiver scheduling support, client service coordination, staff communication, and overall office efficiency. This leadership-focused role is ideal for someone who thrives in a fast-paced office environment, enjoys supporting seniors and caregivers, and is looking to grow into a future Director of Operations position.
Contact Government Services LLCSenior Systems Administrator II Contact Government Services LLCSenior Systems Administrator IIChicago, ILJoin our team and become part of meaningful government innovationExplore additional job opportunities with CGS on our Job Boardhttpscgsfederal.comjoin-our-teamFor more information about CGS please visit httpswww.cgsfederal.com or contactEmailemailprotectedCJ131040 - 189280 a yearWe may use artificial intelligence AI tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. Senior Systems Administrator IIChicago IL Hybrid Remote Detroit MIInformation Technology Full Time Hybrid Hybridapply for this jobSenior Systems Administrator IIEmployment Type Full Time Senior-levelDepartment LegalITCGS is seeking a Senior Systems Administrator to join our team supporting a wide-ranging technical support initiative for a large Federal agency.
Contact Government Services LLCSenior Systems Administrator Contact Government Services LLCSenior Systems AdministratorChicago, ILJoin our team and become part of meaningful government innovationExplore additional job opportunities with CGS on our Job Boardhttpscgsfederal.comjoin-our-teamFor more information about CGS please visit httpswww.cgsfederal.com or contactEmailemailprotectedCJ101920 - 131040 a yearWe may use artificial intelligence AI tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. Senior Systems AdministratorChicago IL Detroit MI Hybrid RemoteInformation Technology Full Time Hybrid Hybridapply for this jobSenior Systems AdministratorEmployment Type Full Time Senior-levelDepartment LegalITCGS is seeking a Senior Systems Administrator to join our team supporting a wide-ranging technical support initiative for a large Federal agency.
MiddlegroundIT Systems Administrator MiddlegroundIT Systems AdministratorWestchester, ILFull timeThe Systems Administrator is responsible for the continuous operation of all including personal computers, laptops, mobile devices, local and remote storage, telecommunications, printers, copiers, meeting room audio-visual support, desktop software support and network troubleshooting for clients. We provide outsourced IT services to clients in the Chicago area, including industries such as Healthcare, Legal, Financial, Manufacturing, and many more.