Office Administrator Jobs in Chicago, IL
Circle K Stores Inc.
$21.5 - $23.75
Chicago, IL
The role involves handling daily administrative tasks, coordinating office activities, maintaining records, and supporting internal departments to ensure smooth operations. Circle K Stores Inc. is seeking a reliable and detail-oriented Support Administrator to provide office and administrative support to our team.
Beacon Hill
$22 - $25
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This on-site role supports one or more buildings and plays a key part in ensuring smooth daily operations through a blend of administrative and accounting support, while delivering exceptional service to tenants, clients, and team members.
American Contract Group
$25 - $30
Lake Bluff, IL
Frequently interacts with subordinate supervisors, customers, and/or functional peer group managers, normally involving matters between functional areas, other company divisions or units, or customers. Manages vendors and support groups for all facilities activities, including negotiating vendor pricing and working with vendors to obtain information and quotes.
Publicis Re:Sources Global
Chicago, IL
The ideal candidate has delivered office interiors in multiple markets, can independently produce preliminary test fits and conceptual budgets to support early real estate decisions, and is fluent in Spanish to support cross-border collaboration. This role leads projects from concept through occupancy, coordinating design, construction, furniture, and technology to deliver high-performing workplaces on schedule and within budget.
BMO Financial
$64000 - $83000
Chicago, IL
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Application Deadline: Address: 320 S Canal StreetJob Family Group: Business ManagementPerforms a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports.
Beacon Hill
$70000 - $85000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A highly respected, top‑performing residential real estate leader in Chicago is seeking a polished, intuitive Executive Assistant to serve as the trusted right hand to the Team Leader.
Jobot
$80000 - $100000
Oak Brook, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.
Beacon Hill
$40 - $45
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This role offers the chance to support a respected senior executive within a leading law firm-ideal for an EA who takes pride in delivering exceptional service, enjoys being a strategic partner, and brings a polished, client‑facing presence.
Chicago Transit Authority
Chicago, IL
Oversees the maintenance and review of various departmental reports, such as: o Complaint logs, fire drills, motor recertification, and quarterly reports from managers on mentoring, morale innovation, succession and condition of facility etc., to maintain administrative controls. • Bachelor’s degree in Business Administration, Computer Science, or a related field, plus four (4) years of experience managing administrative processes, or an equivalent combination of education and experience.
Jobot
$110000 - $195000
Frankfort, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Your Impact: As a Tax Manager/Senior Manager on our Estate, Gift & Trusts team, you’ll play a key role in guiding clients through some of life’s most important financial decisions.
Collabera
$20 - $24
Chicago, IL
Plusses: Spanish speaking skillsInterested candidates can send teir resume to aneesha.chowdhury@collabera.com or reach me directly at 312.724.7929The Responsibilities include arranging international travel, organizing meeting logistics, and ensuring all administrative processes run smoothly.
Medline Industries - Transportation & Operations
Northfield, IL
Medline is seeking a skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support for two leaders and their teams as requested. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast paced environment.
Beacon Hill
$55000 - $65000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Medline Industries - Transportation & Operations
Northfield, IL
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Universal Imports
$19 - $23
Chicago, IL
The ideal candidate is proactive, reliable, and comfortable handling a variety of administrative tasks in a virtual work environment. We are seeking a highly organized and detail-oriented Administrative Assistant to support our team remotely.
Medline Industries - Transportation & Operations
Northfield, IL
Oversee daily operations of the learning management system (LMS), including managing user groups, assignments, and training curricula; monitoring completion status; supporting employees, managers, and administrators with access or technical issues; uploading and testing training content; and coordinating platform access, updates, and troubleshooting. Success in this role means balancing big-picture strategy with hands-on execution, ensuring programs are scalable, globally accessible, and aligned with evolving business priorities.
Ropes & Gray
$134700 - $205450
Chicago, Illinois
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Overview: The Office Administrator oversees the day-to-day management of the office, including, but not limited to, direct responsibility for the Legal Executive and Administrative Assistants, Reception and matrix management of Office Services, IT/AV, Facilities and Conference Services team members.
Stuever & Sons
$18 - $20
Lombard, IL
Stuever & Sons under the A Head for Profits of Illinois (AHFP) ownership group, is an industry leader in the beverage dispensing segment with the biggest geographic footprint of any other service provider. We install, service, and maintain draft beer systems, wine on tap, cocktails on tap, and coffee/water systems for the hospitality sector.
Michael Page
$135000 - $185000
Chicago, IL
The Office Administrator role in Chicago leads the legal support staff for a 200+ person office, working closely with both the Global Director of Administration and the Office Managing Partner. If you bring strong managerial experience and an eagerness to partner with Firm leadership as an Office Administrator, we encourage you to apply today!
SURESTAFF
Alsip, IL
The Office Administrator will ensure smooth office operations, managing correspondence, maintaining Accounts Receivables, and providing general support to both internal and external clients. With an estimated yearly revenue of $295 million, Surestaff was recently named one of the largest staffing firms in the U.S. by Staffing Industry Analysts (SIA).
M&M
Crete, IL
The Commercial Roofing Administrator plays a critical role in supporting Sales and Production by ensuring commercial roofing projects move smoothly from signed contract through billing, closeout, and warranty completion. Work closely with Commercial Sales Executives to identify and close gaps in contracts, scope, pricing, or documentation.
PMI Kyoto Packaging Systems Inc
Elk Grove Village, IL
Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees.
GOGcG
Chicago, Illinois
At GCG, We Make Connections Possible through a nationwide network of facilities providing the wire, cable, automation and associated products that ensure connections among families and friends, co-workers and customers, and the industrial equipment used across the county. In this role, you will be responsible for managing day-to-day administrative functions and serving as a warm welcome to customers, vendors, and employees.
APG North
$25 - $28
Mundelein, IL
Award-winning brands include Belgard® hardscape, Echelon® Masonry, MoistureShield® composite decking, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, Lawn & Garden mulches and landscape features, and Techniseal® sands and sealant technologies. The manufacturer’s portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge.
CRH Americas
$25 - $28
Mundelein, IL
Award-winning brands include Belgard® hardscape, Echelon® Masonry, MoistureShield® composite decking, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, Lawn & Garden mulches and landscape features, and Techniseal® sands and sealant technologies. The manufacturer’s portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge.
Aston Carter
$23 - $26
Frankfort, IL
Your role will involve creating quotes and sales orders, providing exceptional customer service by assisting with inquiries and troubleshooting issues, calling customers to check on machine performance, maintaining the service log, and assisting with finance reports. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
MMC Group
Chicago, IL
Position: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Edward Jones
Wheaton, IL
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. View our Purpose, Inclusion and Citizenship Report (https://careers.edwardjones.com/blog/edward-jones-releases-annual-purpose-inclusion-and-citizenship-report/?codes=DIRECT&utm_source=DIRECT) .
WM
Cicero, IL
This senior level specialist is more experienced in an administrative / operational support role and may be expected to perform at a higher level of responsibility and with minimal supervision in comparison to the entry-level specialist position. Provides advanced clerical and administrative support to departmental Managers, and assists in coordinating all aspects of daily operations, including recording and reporting data.
ECG Resources
Chicago, IL
Senior Trust Administrator | Single Family Office (Hybrid)A full-service private family office supporting multiple generations of a founding family across alternative investments, trust administration, and integrated wealth management. The Senior Trust Administrator supports the administration of family trusts and the operations of a regulated Private Trust Company (PTC).
ProCare Dental Group
$24 - $27
Park Ridge, IL
Your responsibilities will include scheduling staff, doctors and patients, making office supplies arrangements, greeting patients and providing general administrative support to our employees. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.
Total Talent Search
Lake Bluff, IL
We are seeking a reliable and organized Part-Time Office Administrator to support daily office operations at our Lake Bluff location. Run local errands such as mail drop-offs, supply pick-ups, or other business-related tasks.
Worldpac
$53000 - $80000
Oakbrook, Illinois
Proven experience working in a corporate office environment - preferably in an administrative assistant, office manager, or receptionist role. Experience working in a corporate office setting – preferably in an administrative assistant, office manager or receptionist role.
Jobot
$135000 - $185000
Chicago, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. An ideal candidate will have 10 + years of experience in business operations, data analysis and/or project management with at least 5 + years of in leadership involving IP Docketing, Technology/Workflow Management!
Jobot
$65000 - $75000
Glen Ellyn, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
Chicago Public Schools
$90000 - $106000
Chicago, IL
Provide administrative support and technical assistance to school administrators, learning behavior specialists, general educators, and school teams in the areas of curriculum development, instructional techniques, behavior management, and effective educational practices while adhering to CPS policy and IDEA regulations. The mission of the Office for Students with Disabilities (OSD) is to support activities designed to accurately identify students with disabilities, and provide them with the specialized instruction and services they need to meet their individual educational needs.
Addison Group
$27 - $29
Deerfield, Illinois
The ideal candidate will have strong administrative experience with exposure to leases, real estate documentation, or legal support functions. 2+ years of administrative experience with exposure to real estate documents, leases, or contracts OR 2+ years of legal administrative experience.
AECOM
$22.67 - $39.67
Chicago, IL
We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. + In order to receive a security badge at the client worksite to enable access to secure portions of the facility for which you are being hired to perform services, you may be required to pass the client's security screening process, which will include, but may not be limited to, Homeland Security background check and fingerprinting.
Liberty Travel
$70000 - $80000
Chicago, IL
Diversity, Equity & Inclusion: Commitment to diversity, equity, and inclusion through initiatives like Diversity Day (paid leave to observe a holiday or cultural celebration of your choice) Employee Resource Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and inclusive recruitment protocols. Suppliers – engage FCM Consulting Sourcing team to expand and augment negotiated agreements to drive savings and enhance traveler serviceSupport strategic sourcing activities (RFPs and Performance Management) for airlines, hotels, car rental and ground transport.
Georgia Tek Systems
Evanston, IL
Position Responsibilities:Design, configure, test, and maintain computer hardware, networking software, and operating systems software, in addition to other office equipment (this includes peripherals such as copiers, printers, telephony, postage machines, letter folders, scanners, etc.). This position requires an experienced individual with strong analytical and troubleshooting skills to install, configure, and support the corporation's local area network (LAN), wide area network (WAN), and internet systems.
Addison Group
$65000 - $70000
Chicago, Illinois
This role will play a central part in keeping the office running smoothly while supporting sales coordination, employee engagement initiatives, and leadership needs. Our client is seeking an Operations Administrator to support daily office operations and serve as a key administrative partner to internal teams.
KeHE Distributors, LLC
$26.97 - $39.5
Naperville, Illinois
Primary Responsibilities: The Senior Sales Operations Administrator supports the efficiency, accuracy, and effectiveness of the sales organization by managing key operational processes, maintaining critical data systems, aggregating reports and information, proactively looking for process improvements, and enabling smooth day‑to‑day activities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.
Ensono
$95000 - $120000
Chicago, IL
The individual will be responsible for day-to-day Mainframe and LUW QREP administration work and database maintenance such as creating and maintaining MQueues, subscriptions, publications, QMAPS, and maintaining DR procedures and overall support of client needs and requests. The successful candidate will be called upon to perform various database optimizations that will include general reporting and analysis of the database replication configuration’s efficiency and periodic review of database performance.
AAR
$100000 - $125000
WOOD DALE, IL
An Administrator should have knowledge of computers, routers, firewall, and switches, among others, for performing maintenance of the network and upgrading the system, including patches, service packs, security configurations, hot fixes and disaster recovery. The Network Administrator will collaborate as part of a team to design, deploy, manage, and support an extensive network infrastructure across 75 locations utilizing Cisco and FortiGate technologies.
Middleground
Westchester, IL
The Systems Administrator is responsible for the continuous operation of all including personal computers, laptops, mobile devices, local and remote storage, telecommunications, printers, copiers, meeting room audio-visual support, desktop software support and network troubleshooting for clients. We provide outsourced IT services to clients in the Chicago area, including industries such as Healthcare, Legal, Financial, Manufacturing, and many more.
Gentiva Hospice
Arlington Heights, Illinois
Our nationwide reach is powered by a family of trusted brands that include: Hospice care: Gentiva Hospice, Emerald Coast Hospice Care, Heartland Hospice, Hospice Plus, New Century Hospice, Regency SouthernCare, SouthernCare Hospice Services, SouthernCare New Beacon. Our place is by the side of those who need us – from helping people recover from illness, injury, or surgery in the comfort of their homes to guiding patients and their families through the physical, emotional, and spiritual effects of a serious illness or terminal diagnosis.
Sargent & Lundy
$100010 - $144190
Chicago, Illinois
The BIM / SmartPlant Platform Administrator – CAE Support (IT) is responsible for the administration, configuration, and lifecycle management of Hexagon SmartPlant and related BIM/CAE platforms used across Sargent & Lundy’s engineering organization. Administer related BIM/CAE platforms (e.g., Autodesk Revit, AutoCAD, Navisworks, BIM 360 / ACC) where they interface with SmartPlant or support multi-platform project delivery.
The Plexus Groupe
Deer Park, IL
At The Plexus Groupe, we believe in putting people first, focusing on value, service and lasting partnerships, providing authentic leadership, embracing a team approach to drive accountability and innovation, and delivering straight talk to our clients and employees. As a proud partner of Assurex Global—the world’s largest association of privately held insurance brokers—our risk management professionals provide tailored solutions to meet the diverse needs of our clients worldwide.
FirstService Residential
$22.56 - $27.69
Chicago, IL
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
Lewis Brisbois
Chicago, Illinois
Overview: The Chicago, IL office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a Leave of Absence Administrator to support all levels of the firm across entire firm landscape, providing clear guidance, proactive communication, and high-touch service throughout the leave life-cycle. Support communication, education, and processes related to leave, including onboarding/offboarding tasks, FAQs, policy updates, and delivering high-quality client service.