JobotNewConstruction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
THC Shared Services LLCPayroll Administrator THC Shared Services LLCPayroll AdministratorWarrenville, ILEnd-to-end processing and oversight of weekly, biweekly, and semimonthly multi-state payrolls across multiple entities, supporting both union and non-union employees. Historically talented at restoring distressed companies, Heico strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services.
Beacon Hill Staffing Group, LLCAdministrative Assistant Beacon Hill Staffing Group, LLCAdministrative AssistantChicago, IL$60,000–$65,000 / yearFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Visiting AngelsCare Coordinator/Office Administrator Visiting AngelsCare Coordinator/Office AdministratorOrland Park, ILVisiting Angels has been a trusted leader in non-medical home care since 2004, providing compassionate support to seniors and families in our community. We are seeking a Care Coordinator / Office Administrator to manage caregiver scheduling, client coordination, and day-to-day office operations.
Abacus Service CorporationOffice Administrator Abacus Service CorporationOffice AdministratorChicago, ILJoin BrandSafway, a leader in the construction and industrial services industry, where you’ll play a crucial role in ensuring smooth office operations and supporting our dynamic team. Support invoicing, accounts payable/receivable, and lump-sum billing tracking to ensure timely and accurate financial processing.
MMC GroupRM - Office Administrator MMC GroupRM - Office AdministratorChicago, ILPosition: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Dan Wolf Auto GroupNewAutomotive Office Administrator Dan Wolf Auto GroupAutomotive Office AdministratorNaperville, ILDan Wolf Automotive Group is seeking a full-time Automotive Office Administrator to join our growing dealership team! Previous experience in an office or automotive dealership environment preferred .
College Hunks Hauling Junk & MovingOffice Administrator College Hunks Hauling Junk & MovingOffice AdministratorDes Plaines, ILAbout the role: At College HUNKS Hauling Junk & Moving, our success depends on our people living our core values every day: Building Leaders; Listen, Fulfill, and Delight; Create a Fun, Safe, Winning Team; and Always Branding. Proficient computer skills, including Microsoft Office Suite (OneDrive, Word, PowerPoint, and Excel) and Slack and CRM systems such as Pipedrive .
Orion Engineers, LLCOffice Administrator Orion Engineers, LLCOffice AdministratorChicago, ILOrion Engineers, PLLC is seeking a dynamic Office Administrator to join our growing team in the Fulton Market office supporting our engineering services and sister firms', Anchor Heavy Civil, services as well. Orion Engineers, PLLC was founded to make a difference to our employees, clients, and fellow military veterans who bravely served our country.
City CDJRF of BrookfieldNewOffice Administrator City CDJRF of BrookfieldOffice AdministratorChicago, ILThis role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance. If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
VehishipOffice Administrator and Recruiter VehishipOffice Administrator and RecruiterHammond, INThey will be a vital addition to our organization and will gain valuable knowledge and first-hand experience within the Transportation / Logistics Industry. Send documents and correspondence to clients and terminal managers.
Rehrig Pacific CompanyWeekend Office Administrator Rehrig Pacific CompanyWeekend Office AdministratorJoliet, ILWe provide end-to-end solutions including returnable plastic products, delivery lifts and sleds, technology to track those assets, and a service team to ensure their longevity. Rehrig Pacific is a leading manufacturer of integrated sustainable solutions for the supply chain and environmental waste industries with a diverse customer list of industry leaders.
United Services by Permaco IncOffice Administrator United Services by Permaco IncOffice AdministratorLake Bluff, IL$50,000–$60,000 / yearHigh school diploma or equivalent plus relevant work experience (e.g., customer service, accounting, collections, office administration). Play the key administrative role on a project team, effectively using technology and financial understanding to achieve results.
U.S. BancorpCDO Middle Office Administrator U.S. BancorpCDO Middle Office AdministratorChicago, IL$29.23–$38.94 / hourIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator) Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator)Oak Brook, IL$25–$26 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate.
ProCare Dental GroupDental Office Manager ProCare Dental GroupDental Office ManagerPark Ridge, IL$25–$28Your responsibilities will include scheduling staff, doctors and patients, making office supplies arrangements, greeting patients and providing general administrative support to our employees. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.
AUGUSTUS TOLTON CATHOLIC ACADEMYOffice Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VI AUGUSTUS TOLTON CATHOLIC ACADEMYOffice Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VIChicago, IL$25,000–$35,000 / yearPart timeManage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.) . In addition to maintaining the school’s administrative systems and routines, the School Office Manager provides exceptional customer experience and functions as the primary contact person for all the school’s constituents.
Oak View GroupNewBox Office Manager | Full Time | Ryan Field at Northwestern University Oak View GroupBox Office Manager | Full Time | Ryan Field at Northwestern UniversityEvanston, Illinois$90,000–$105,000 / yearUtilizing ticketing software, he/she will create ticketing for events and financial reports; manage and participate in the development and administration of an annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; and direct and monitor expenditures. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.
First Tek, Inc.Controls Coordinator / Administrator II First Tek, Inc.Controls Coordinator / Administrator IICicero, ILSupports ongoing controls activities (Audits UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews). Activities: Reports on Business control KPIs, Irregularity logs, Key Activities related to Rep letters, Fixed Asset register and adhoc activities e.g.
Westinghouse Air Brake Technologies CorpOracle Database Administrator Westinghouse Air Brake Technologies CorpOracle Database AdministratorChicago, IL$91,100–$129,800 / yearThe successful database technology professional at Wabtec will enjoy using and expanding their database understanding, Oracle EBS knowledge, analytical and research abilities, written and verbal communication excellence, and passion for implementing critical infrastructure to supplement an existing, experienced team. This role is visible to multiple levels of internal and customer organizations, allows creative decision making and problem solving, and is rewarding for the candidate that thrives on teamwork as well as growth in database administration and design experience.
Smile JobsDental Practice Administrator Smile JobsDental Practice AdministratorElmhurst, ILSmile Jobs is partnering with a highly reputable dental practice in the Elmhurst and Downers Grove area to proactively build a talent pipeline for future Practice Administrator opportunities as the practices continues to grow. We are interested in connecting with experienced Practice Administrators who are open to exploring future leadership roles and contributing to the long-term success of a thriving dental practice.
Automotive Technology ExpertsATE Support Services Administrator Automotive Technology ExpertsATE Support Services AdministratorWestmont, IllinoisThe Support Services Administrator partners with internal departments to support operational workflows, ensure alignment across teams, and maintain consistent execution of company processes. Supervise administrative staff and virtual assistants, ensuring timely completion of invoicing, statements, collections follow-up, payment applications, and related administrative functions.
Smile JobsLead Treatment Coordinator / Practice Administrator Smile JobsLead Treatment Coordinator / Practice AdministratorDowners Grove, ILSmile Jobs is the exclusive recruiting partner for a network of independent neighborhood practices and boutique groups located throughout Michigan, Georgia, Illinois, Alabama, Colorado, and Ohio. These affiliated offices are higher-end fee-for-service and/or select PPO-based, doctor led practices, with long standing reoccurring patients and strong reputations.
Integrated Resources, IncProcurement Administrator Integrated Resources, IncProcurement AdministratorLake Zurich, ILWorking in SAP, this role converts approved requisitions to purchase orders, manages PO changes and confirmations, maintains vendor master data, and supports internal requestors on P2P tools and procedures. The Purchasing Administrator executes day-to-day procure-to-pay activities within client Shared Services model to ensure accurate, timely, and compliant purchasing.
AECOMSafety, Health & Environment Administrator - Construction AECOMSafety, Health & Environment Administrator - ConstructionChicago, IL$22.67–$39.67 / hourWe invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. + In order to receive a security badge at the client worksite to enable access to secure portions of the facility for which you are being hired to perform services, you may be required to pass the client's security screening process, which will include, but may not be limited to, Homeland Security background check and fingerprinting.
RelatedProperty Administrator - Luxury Rental RelatedProperty Administrator - Luxury RentalChicago, Illinois$26–$33 / hourAs the city’s premier luxury rental brand, we blend world-class design, hotel-level service, and curated lifestyle experiences across iconic addresses in the West Loop, Streeterville, and Lakeshore neighborhoods. We’re looking for a service-driven Property Administrator to guide prospective residents through the leasing journey—from the first inquiry to move-in day at 400 Lake Shore, a landmark 635-unit luxury rental tower launching pre-leasing in 2026.
Metropolis Technologies, Inc.Oracle Administrator Metropolis Technologies, Inc.Oracle AdministratorChicago, IL$120,000–$130,000 / yearYou will not only handle traditional EPM administration but also partner directly with data and operational teams to define technical requirements for integrating non-financial KPIs-such as location churn, new facility onboardings, occupancy rates, and transaction counts-directly from our data warehouse into our financial forecasting models. Act as the primary technical translator between Finance and centralized Data/IT teams; partner with Data Engineering to define technical requirements, ensuring that data models in our data warehouse (e.g., Snowflake) are properly structured for seamless EPM ingestion.
The Brock GroupAssistant Site Administrator (Temp 4-6 months) The Brock GroupAssistant Site Administrator (Temp 4-6 months)Lemont, ILThe Brock Group provides specialty craft and maintenance services to key industries across North America. Duties may include Data entry, time keeping, Scaffold Management, Tracking, Quantify System, Cost Tracking, and other duties as assigned.
InvenergyInternational Payroll Administrator InvenergyInternational Payroll AdministratorChicago, ILWith 25 years of trusted execution, we deliver reliable, affordable energy through a diverse portfolio that includes natural gas, solar, land-based wind, energy storage, transmission, and domestic manufacturing. Based out of Invenergy’s headquarters in downtown Chicago, this position will also manage timesheets, consolidate project allocations, and maintain payroll control records.
Supplied TalentAdministrator in Training (AIT) Leadership Pathway to NHA Supplied TalentAdministrator in Training (AIT) Leadership Pathway to NHAChicago, ILWe’re seeking a driven, high‑potential healthcare professional to join our Administrator‑in‑Training (AIT) program — a structured, hands‑on pathway that prepares you to become a licensed Nursing Home Administrator (NHA). Interim Role: After licensure and before placement, you’ll work in Admissions, Marketing, or another key administrative function — often at a higher rate than the training stipend.
Senior Helpers of Bolingbrook & Southwest SuburbsOffice Manager Senior Helpers of Bolingbrook & Southwest SuburbsOffice ManagerBolingbrook, ILThe Office Manager plays a key role in ensuring smooth day-to-day office operations, caregiver scheduling support, client service coordination, staff communication, and overall office efficiency. This leadership-focused role is ideal for someone who thrives in a fast-paced office environment, enjoys supporting seniors and caregivers, and is looking to grow into a future Director of Operations position.
MiddlegroundIT Systems Administrator MiddlegroundIT Systems AdministratorWestchester, ILFull timeThe Systems Administrator is responsible for the continuous operation of all including personal computers, laptops, mobile devices, local and remote storage, telecommunications, printers, copiers, meeting room audio-visual support, desktop software support and network troubleshooting for clients. We provide outsourced IT services to clients in the Chicago area, including industries such as Healthcare, Legal, Financial, Manufacturing, and many more.
The Jel Sert CompanySecurity Administrator The Jel Sert CompanySecurity AdministratorWest Chicago, IL2+ Years of hands-on experience with the organization’s existing cyber security toolset (Fortinet, Crowdstrike, Microsoft, ManageEngine and Barracuda), A thorough understanding of enterprise level cyber security best practices – such as DLP, microsegmentation, zero-trust, disaster recovery, EDR, data replication strategies and least privilege. Jel Sert is proud of being awarded the Great Place to Work certification, along with being recognized as a Best Workplace to Work in Chicago and Best Workplace to Work in Manufacturing and Production.
Energy SolutionsNewDatabase Administrator (Chicago, IL- US) Energy SolutionsDatabase Administrator (Chicago, IL- US)Chicago, IL$121,679–$137,625 / yearIn this role, you won't just be managing databases; you'll be the ultimate guardian of our data's performance, security, availability, and governance, while directly fueling the insights that drive our business forward. Expertise with relational databases (e.g., PostgreSQL, MySQL, SQL Server) including schema design considerations, query tuning, and index strategy.
SMS Mill Services, LLC.Human Resources Administrator - Portage, IN SMS Mill Services, LLC.Human Resources Administrator - Portage, INPortage, INFull timeOur range of services includes, but is not limited scrap yard management, finished or semi-finished product services, melt shop services, logistics/transportation support, and slag processing. Human Resources AdministratorSMS Mill Services, LLC is a leader in the steel mill services industry prioritizing recycling and environmental/worker' safety and handling all operations with integrity.
Dealer eProcessClient Account Administrator Dealer eProcessClient Account AdministratorLisle, ILFull timeStep into the fast lane of innovation with one of the top website providers for dealerships, where we fuel the automotive industry with breakthrough technology and tackle its toughest challenges head-on. Enjoy incredible perks: FIVE medical plan options to fit your needs, paid parental leave, limitless growth opportunities, and work-life balance, all designed to help you reach your full potential.
Fairbanks ScalesService Administrator Fairbanks ScalesService AdministratorChannahon, ILThus, you may be the subject of a "consumer report" and/or "investigative consumer report" which may include information about your character, general reputation, personal characteristics, and/or mode of living, and which can involve personal interviews with sources such as neighbors, friends, or associates, The reports may contain information regarding your credit history, criminal history, social security verification, motor vehicle records ("driving records"), verification of your education or employment history, or other background checks. In addition, Fairbanks Scales Inc. performs post-offer, pre-employment drug testing under the authority of the U.S. Department of Transportation prior to being hired for any role or transferred into a safety-sensitive role.
eTeam Inc.CDO Loan/Asset Administrator eTeam Inc.CDO Loan/Asset AdministratorChicago, IL$17.66–$18.57 / hourCLOs are structured finance vehicles that issue both debt and equity liabilities, with the proceeds being used to buy a portfolio of collateral. Contacts Trustees and Agent Banks daily to ensure all missing payments or reports are received.
Addison GroupShipping Administrator Addison GroupShipping AdministratorWest Chicago, Illinois$20–$23 / hourThis role requires strong organization, attention to detail, and the ability to manage multiple priorities while working closely with drivers, carriers, and internal teams. The Shipping Administrator will support daily shipping and logistics coordination in a fast-paced warehouse office setting.
United States CourtsSystems Administrator United States CourtsSystems AdministratorChicago, IL$66,774–$108,544 / yearLocation Chicago, IL Opening and Closing Dates 03/23/2026 - Open Until Filled Appointment Type Permanent Classification Level/Grade CL 27 Salary $66,774 - $108,544 Announcement Number 26-03 Link to Job Announcement. Court Name/Organization Illinois Northern Bankruptcy Court Overview of the Position This full-time position located in the Clerk's Office of the U.S. Bankruptcy Court, Northern District of Illinois, in Chicago, Illinois.
Merito Group LLCHR Administrator-Payroll Merito Group LLCHR Administrator-PayrollSchiller Park, IL$20–$22 / hourJob Summary: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations while assisting with basic payroll functions. This is an excellent opportunity for an entry-level candidate who has some experience or exposure to payroll processes and is looking to grow within a professional office environment.
MedHQNewHRIS & Payroll Systems Administrator MedHQHRIS & Payroll Systems AdministratorDowners Grover, ILOur team manages a wide range of administrative functions, including payroll, human resources, benefits administration, employee relations, workers' compensation, malpractice coverage, retirement plans, and financial operations for our clients. The ideal candidate will possess strong technical aptitude, exceptional attention to detail, advanced Excel skills, and the ability to collaborate effectively across departments and with external vendors.
Progress RailAdministrator I, Field Progress RailAdministrator I, FieldLa Grange, IllinoisSolves common user problems in real time, including software functionality; data communication/network troubleshooting and installation, PC and network configuration; operating systems and browser related issues; • Support end users with their computer related concerns through both on-site and remote mechanisms; • Perform system upgrades, new system set up, configuration and installation; • Installation of software for various computer applications / programs and then routinely testing them to ensure they are functioning appropriately; • On-going maintenance, system checks, security set up and support for existing systems and their related peripheral equipment; • Ability to maintain, install and configure LANs, network cabling, network communication protocols such as TCP/IP; • Ensure PC protection packages are in place and operating appropriately (firewall, anti-virus, malware, etc.); • Perform accurate and timely updates of tickets in the company tracking system; • Prioritize production-critical issues and escalate issue(s) to the appropriate technical staff; • Develop and keep up to date facility network diagrams; • Develop project plans as needed and keep them up to date; • Work with PRS personnel both local and remote to a location as well as I.T. Required: • Network experience to include LAN, network cabling and network protocols to include TCP/IP; • System configuration, maintenance, and support experience; • Familiarity with Microsoft products including Office 365; • Microsoft Server experience; • Microsoft Exchange Client experience; • Proven organization and communication skills; • Ability and willingness to travel, work remotely and independently; • Must be able to communicate effectively with others, both orally and in writing; • Ideal candidates are flexible, self-motivated, and self-managing, with a strong sense of team and the ability to also work independently; • Good customer interaction skills; • Safety conscious.
Applied Systems, Inc.Sales Contract Administrator Applied Systems, Inc.Sales Contract AdministratorChicago, ILRemote$53,000–$64,000 / yearTo keep us headed in the right direction, we’re looking for people who understand winning is a team sport, who value and seek to learn from our team’s diverse experiences and backgrounds, who welcome a challenge and take risks in the pursuit of creating better outcomes for our customers, and who can, at any given time, step back to laugh and have some fun. That’s why at Applied, we’re building a team that shows up every day ready to learn, willing to try new things, and driven to deliver innovative software and services that make us indispensable to our customers – all within a culture built on values that make us indispensable to each other too.
The Plexus GroupeSales Administrator The Plexus GroupeSales AdministratorDeer Park, ILFull timeAt The Plexus Groupe, we believe in putting people first, focusing on value, service and lasting partnerships, providing authentic leadership, embracing a team approach to drive accountability and innovation, and delivering straight talk to our clients and employees. As a proud partner of Assurex Global—the world’s largest association of privately held insurance brokers—our risk management professionals provide tailored solutions to meet the diverse needs of our clients worldwide.
HonorVet TechnologiesProcurement Administrator HonorVet TechnologiesProcurement AdministratorLake Zurich, IL$25–$31 / hourHonorVet Technologies (SDVOSB) is a certified veteran-owned staffing and workforce solutions company recognized for its industry certifications, commitment to quality talent acquisition, and excellence in delivering IT, healthcare, federal, state, and SLED (State, Local, and Education) staffing services, helping organizations build reliable, compliant, and high-performing teams across mission-critical sectors. Working in SAP, this role converts approved requisitions to purchase orders, manages PO changes and confirmations, maintains vendor master data, and supports internal requestors on P2P tools and procedures.
Tawani EnterprisesSenior Systems Administrator Tawani EnterprisesSenior Systems AdministratorChicago, ILFull timeThis role serves as the primary point of contact for Yardi user support, system troubleshooting, user access management, workflow improvements, training, documentation, and vendor coordination. Perform root cause analysis on repeat issues and recommend practical solutions to reduce recurring support needs.
Geosyntec Consultants, Inc.Project Administrator - Billing & Finance Geosyntec Consultants, Inc.Project Administrator - Billing & FinanceChicago, IllinoisRevenue: Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule; Review and submit employee expense reports in a timely manner to facilitate payment and processing. Submit invoices to client as instructed by Project Manager; Contract: Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
HOLY ARCHANGELS PARISHParish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV HOLY ARCHANGELS PARISHParish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IVHoffman Estates, ILPart timeThe Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. Field incoming phone calls, emails, and walk-in inquiries; assist parishioners by explaining requirements, answering questions, and ensuring forms are completed accurately.