Substitute Pool - Office Clerk/ Secretary Los Altos School DistrictSubstitute Pool - Office Clerk/ SecretaryLos Altos, CA30.35 hr - Substitute Office Clerk $30.04 hr - Substitute District Office Secretary $34.54 hr - Substitute K-8 School Secretary *Substitute secretaries previously employed by the district as secretaries shall be compensated at their most recent rate. Willing to be trained in basic first aid and CPR; willing to work with potential hazards such as blood and blood-borne pathogens; willing to learn rules and regulations governing the School District and ability to apply them with good judgment.
NewSchool Secretary II/Secondary - Huerta (QSS 7687) SANTA CLARA UNIFIED SCHOOL DSTSchool Secretary II/Secondary - Huerta (QSS 7687)Santa Clara, CA$38.83–$49.54 / hourQualifications: Candidate must be a high school graduate, supplemented by college-level course work in business, secretarial science, or a related field, and three (3) years of increasingly responsible secretarial and clerical office experience involving public contact. Candidate will assure proper and efficient operations of the office; service as secretary to the assigned administrator and coordinate communications between on site administrators, District and site personnel, parents, students and the general public.
Confidential School Secretary Mendham Borough School DistrictConfidential School SecretaryMountain View, CA$57,000–$65,000 / yearJOB GOAL: Perform difficult secretarial and clerical duties entailing a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the school. Assists teachers in organizing class trips by ensuring they have relevant paperwork including policies and check-off lists, contacting transportation companies, and arranging for buses.
Unit Secretary Golden State Orthopedics & SpineUnit SecretarySan Ramon, CaliforniaThis includes duties such as triage phone calls, authorizations, patient forms, insurance administration, clinical duties, and serving as a back-up receptionist/clinical assistant. Physical ability to do varied activities including prolonged sitting, walking, stooping, lifting, bending, and reaching.
HIgh School Building Secretary Marshall Public SchoolsHIgh School Building SecretaryUnion City, CAFull timeBasic computer skills, ability to learn new programs quickly, and manage the following: Basic Computer Word Processing, and Google Suites, PowerSchool, AESOP, Excel and other inner office programs. Frequently required to stand, walk, sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal.
NewSecretary Regional Center of the East BaySecretarySan Leandro, CaliforniaEmployees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments. The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services.
NewSecretary Challenger SchoolSecretarySan Jose, CAAt Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. Strawberry Park (730 Camina Escuela, San Jose, CA 95129).
Secretary BOLT StaffingSecretaryEast Palo Alto, CA$26–$27This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.
Litigation Secretary - Complex Defense Litigation Adams & Martin GroupLitigation Secretary - Complex Defense LitigationOakland, California$100,000–$114,000Our client is seeking an experienced Litigation Secretary to support attorneys handling high‑end, complex litigation. If you enjoy supporting attorneys with exciting and complex litigation cases, this is the role for you!
Unit Secretary Sutter HealthUnit SecretarySan Francisco, CATotal compensation considers multiple factors, including, but not limited to a candidates experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. • Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems.
Unit Secretary, Nursing Sutter HealthUnit Secretary, NursingSan Francisco, CA$33.45–$40.13 / hourTotal compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems.
Senior Legal Secretary GTTSenior Legal SecretaryOakland, CARequired Skills & QualificationsRequiredAssociate degree (AA/AS) or certificate/coursework in legal studies, office administration, or related field. The organization is committed to reliable energy delivery, regulatory excellence, and creating a positive, community-focused work environment.
NewExecutive Secretary I (Job Code 1450 Exempt) - San Francisco Arts Commission City and County of San FranciscoExecutive Secretary I (Job Code 1450 Exempt) - San Francisco Arts CommissionSan Francisco, CA$91,598–$111,410 / yearLearn more about our work at: https://www.sf.gov/departments--arts-commissionSFAC Racial Equity Statement The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one's success in life. Job duties must be comparable to 1446 Secretary II; ORFour (4) years of verifiable clerical experience performing specialized assignments, including independently composing and editing correspondence; preparing and maintaining a wide variety of records, reports and documents; researching, compiling, analyzing and organizing data for various reports.
Legal Secretary Scion Staffing IncLegal SecretaryOakland, CA$105,000–$115,000 / yearScion Staffing is partnering with the California Nurses Association/National Nurses United to conduct the search for an experienced, professional Legal Secretary to provide support to their team - a dynamic, fast-paced nonprofit organization based in Oakland, CA! Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.
NewLegal Secretary - Oakland LHHLegal Secretary - OaklandOakland, CA$79,000–$106,000 / yearThis role requires strong organizational skills, experience supporting multiple attorneys, and the ability to manage deadlines and document workflows in a fast-paced environment. We are recruiting on behalf of our client, a California-based law firm, seeking a Legal Secretary to support attorneys in a litigation-focused practice.
NewLegal Secretary Scion StaffingLegal SecretaryOakland, CA$105,000–$115,000 / yearScion Staffing is partnering with the California Nurses Association/National Nurses United to conduct the search for an experienced, professional Legal Secretary to provide support to their team - a dynamic, fast-paced nonprofit organization based in Oakland, CA ! Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.
IP Litigation Secretary/Legal Assistant Adams & Martin GroupIP Litigation Secretary/Legal AssistantMenlo Park, California$110,000–$130,000The ideal candidate has strong knowledge of California State and Federal court procedures, exceptional organizational skills, and the ability to manage complex litigation tasks from filing to trial. We're assisting our client that's seeking an experienced IP Litigation Secretary / Legal Assistant to support attorneys in fast‑paced intellectual property litigation.
Litigation Secretary Rincon SearchLitigation SecretarySan Francisco, CaliforniaSan Francisco boutique firm that specializes in public entity and non-profit work is seeking an experienced Litigation Assistant/Secretary to join the team. ⢠Proficiently prepare and format court documents for California state and federal courts.
Civil Litigation Legal Secretary Pride GlobalCivil Litigation Legal SecretarySan Jose, CARemote$40 / hourOnly applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation. Our client, a leading property and casualty insurance organization, is seeking an experienced Civil Litigation Legal Secretary to support two attorneys handling California civil litigation matters.
Senior Patent Practice Secretary Lowenstein SandlerSenior Patent Practice SecretaryPalo Alto, CaliforniaProvide high-level assistance to attorneys, agents and/or law clerks in preparing and filing documents with the U.S. Patent and Trademark Office (USPTO), various international patent agencies (such as the International Bureau) and filing patent applications with the corresponding foreign Patent Office via the foreign agents. Participate in firm training opportunities; participates in training of other employees and staff members in order to promote cross-training of all employees, assists colleagues in learning new skills/tasks in order to integrate them into the team/firm.
Civil Litigation Legal Secretary Pride Technologies LLCCivil Litigation Legal SecretarySan Jose, CARemoteOnly applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation. Our client, a leading property and casualty insurance organization, is seeking an experienced Civil Litigation Legal Secretary to support two attorneys handling California civil litigation matters.
Litigation Legal Secretary Lee Hecht HarrisonLitigation Legal SecretarySan Francisco, CA$85,000–$120,000 / yearThis role requires strong commercial litigation experience and the ability to manage a high-volume desk with precision. Our client, a mid-sized law firm in San Francisco's Financial District, is seeking a Litigation Legal Secretary.
Legal Transactional Secretary Adams & Martin GroupLegal Transactional SecretarySan Mateo, CaliforniaRemote$40–$45 / hourThe Closing Coordinator plays a key role in ensuring the smooth execution of financing closings by coordinating documentation, managing stakeholder communication, and overseeing critical administrative and organizational processes. A highly specialized boutique professional services firm focused on municipal finance is seeking a Closing Coordinator to support complex public-sector financing transactions.
Medical Secretary - Belmont - Front Desk Beth Israel Lahey HealthMedical Secretary - Belmont - Front DeskBelmont, CaliforniaActual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Thorough knowledge of medical terminology required, excellent typing/computer skills, normally acquired through the completion of an Associate's degree in a medical secretary program or equivalent.
Secretary III (NWS 00913) North Wind GroupSecretary III (NWS 00913)LIVERMORE, CA$31.71Prepare, keyboard, edit, format, and finalize letters, memorandums and reports, presentation materials, and documents including complex graphics; gather, select, and compile information from various sources for reports and presentations; generate correspondence on own initiative and compose correspondence for management's signature. NWS executes and manages a wide range of technical services such as environmental investigation and restoration, construction, demolition, radioactive and hazardous waste management, public communication/involvement, information management, health and safety, industrial hygiene, and emergency response/HAZMAT services.
Secretary Avata Partners (a Division of ZOE Holding)SecretarySan Francisco, CAIf you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. Youll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks.
Assistant Corporate Secretary Coherent CorpAssistant Corporate SecretarySanta Clara, CAWe are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. 5+ years of experience supporting corporate governance, board administration, corporate secretariat functions, or corporate legal operations.
Assistant Corporate Secretary II-VI Optical Systems, Inc.Assistant Corporate SecretarySanta Clara, CAWe are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. 5+ years of experience supporting corporate governance, board administration, corporate secretariat functions, or corporate legal operations.
Legal Secretary Latham & Watkins LLPLegal SecretarySan Francisco, CA$75,000–$95,000 / yearThis role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. We'd love to hear from you if you: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.
Litigation Secretary Adams & Martin GroupLitigation SecretarySan Jose, California$105,000As a Floater Legal Secretary, you will step in to support attorneys and legal teams during vacations, leaves of absence, workload spikes, and special projects while maintaining exceptional client service and administrative support. This is an ideal opportunity for a versatile legal professional who enjoys variety, thrives in a fast-paced environment, and excels at supporting attorneys in litigation, corporate, employment, real estate, and other practice areas as needed.
NewPersonal Injury litigation Secretary - Contract Adams & Martin GroupPersonal Injury litigation Secretary - ContractOakland, California$37–$47 / hourExperience with the following technologies is strongly preferred: Microsoft Office Suite (Word, Outlook, Teams, Excel). A successful plaintiff-side litigation practice is seeking an experienced Contract Litigation Legal Secretary to support attorneys handling personal injury matters.
NewLegal Secretary - Oakland LHH Recruitment SolutionsLegal Secretary - OaklandOakland, CA$79,000–$106,000 / yearThis role requires strong organizational skills, experience supporting multiple attorneys, and the ability to manage deadlines and document workflows in a fast-paced environment. We are recruiting on behalf of our client, a California-based law firm, seeking a Legal Secretary to support attorneys in a litigation-focused practice.
Legal Secretary Adams & Martin GroupLegal SecretarySan Jose, California$40–$50 / hourAssist with trial preparation, manage trial exhibits, prepare notebooks, maintain expert binders, travel to trial site and attend daily proceedings. Assemble case binders, prepare correspondence, draft, proof and/or edit reports to clients; draft and maintain document indices.
Senior Litigation Secretary - Silicon Valley Adams & Martin GroupSenior Litigation Secretary - Silicon ValleyRedwood City, California$90,000–$115,000You'll be a key partner in keeping legal operations running smoothly-supporting attorneys, enhancing team efficiency, and ensuring every detail is handled with precision. This role plays a critical part in ensuring accuracy, compliance, and efficiency across legal document preparation, court filings, and office operations.
NewParalegalLegal Secretary Unlawful Detainer The Shepherd Law GroupParalegalLegal Secretary Unlawful DetainerOakland, CAPrivate law firm specializing in real estate law seeks experienced unlawful detainer attorney to handle cases involving landlord-tenant disputes, especially those related to evictions. Previous 6 month - 2yr experience as a paralegal or other legal field or Education - Bachelor's degree or CA Bar-approved paralegal certificate.
Office Assistant I/Payne Elementary Moreland School DistrictOffice Assistant I/Payne ElementarySan Jose, CA$22.38–$28.57 / hourPhysical Requirements: Vision sufficient to read fine print; hearing and speech sufficient to enable communication by telephone and in person; stamina sufficient to stand or sit for extended periods of time; mobility sufficient to move from desk to cabinets and files within a department; manual dexterity sufficient to operate a computer keyboard, typewriter, copier and related office equipment. Positions in this classification are assigned to elementary and middle school sites providing general clerical support to the Secretary of Student Services and the Director of Student Services in the operation of the student services department.
Business Office Manager (49650) Bay Area Community HealthBusiness Office Manager (49650)San Jose, CAOversees administration reception areas to ensure effective telephone and mail communications, both internally and externally, maintaining a professional image and highest levels of customer service. Essential Responsibilities: Under the general direction of the Chief Executive Officer the Business Office Manager performs a variety of complex, professional, analytical, and confidential administrative services.
Legal Office Assistant I/II (Open and Promotional) County of San MateoLegal Office Assistant I/II (Open and Promotional)San Mateo, CA$61,526.40–$81,099.20 / yearLegal Office Assistant I/II perform a variety of routine to moderately difficult legal office support duties and activities in County criminal justice departments such as the District Attorneys Office, Probation Department and Sheriffs Office; create and type legal and confidential correspondence, records, documents and forms; proofread typed legal material for accuracy, completeness and correct English usage, grammar, spelling and punctuation; enter, edit and retrieve legal data in computer systems; perform basic arithmetic calculations; collect and consolidate legal material from several sources; create, maintain and purge legal office files; perform routine office support activities such as taking messages from telephone callers and visitors, giving directions and instructions, responding to questions; providing general information, filing, photocopying, distributing mail and ordering supplies; and serve as a back-up for clerical co-workers who are absent from the office. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term position prior to the final filing date will receive five points added to their final passing score on this examination.
Administrative Assistant BOLT StaffingAdministrative AssistantLos Altos, CA$38–$39.11This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.
Legal Practice Assistant - Future Consideration Eversheds Sutherland (International) LLPLegal Practice Assistant - Future ConsiderationCAThe Legal Secretary should have previous work experience including strong secretarial skills, word processing, general office procedures and filing techniques, along with the ability to concentrate on details, organize work, and work with a wide spectrum of individuals. Familiarity with document management software, such as iManage and/or FileSite, time entry programs, specifically Elite Webview, and change-tracking programs, including Change-Pro is preferred.
Administrative Assistant Los Gatos PRENDERGAST AND RUMMER INCAdministrative Assistant Los GatosLos Gatos, CA$22–$23 / hourWe are a growing specialized physical therapy practice looking for a warm, friendly and responsible Administrative Assistant with excellent communication skills to to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
NewAdministrative Assistant Allana Buick & BersAdministrative AssistantOakland, CAAllana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Family Navigator - Early Childhood Education (2026-27) Oakland Unified School DistrictFamily Navigator - Early Childhood Education (2026-27)Oakland, CAQUALIFICATIONS: The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. PHYSICAL REQUIREMENTS: Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, walk over uneven ground.
Unit Coorindator - Dissociative Disorders Mass General BrighamUnit Coorindator - Dissociative DisordersBelmont, CaliforniaThe framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.
Wards (Kennel Assistant) - Pacific & Santa Cruz Veterinary Specialists PetVet Care CentersWards (Kennel Assistant) - Pacific & Santa Cruz Veterinary SpecialistsSanta Cruz, CAClassification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
NewAdministrative Assistant ValeoAdministrative AssistantSan Mateo, CaliforniaAs an Administrative Assistant, you will be responsible for looking after the administrative needs of the overall San Mateo site where we house creative teams working to redefine our business and bring new ideas to life. - a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development.
Legal Assistant Flynn Restaurant Group LPLegal AssistantSan Francisco, CA$50,000–$70,000 / yearConveniently located in the heart of the Financial District, Flynn Group's San Francisco Support Center is home to the company's Legal Department, which directly handles Flynn's own business, real estate, tort, and employment litigation and arbitration matters. Assist with administration of Legal Department's e-billing and matter management software (Legal Tracker/Serengeti), including creation of new matters and reviewing and responding to outside counsel inquiries regarding same.
Social Services Assistant US Department of Health and Human ServicesSocial Services AssistantSan Francisco, CA$37,193–$55,183 / yearRefer to BIA-4432 link: Verification of Indian Preference for Employment in the BIA and IHS When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference. Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf .