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This role includes a blend of executive (approximately 80%) and personal administrative support (approximately 20%), including coordination of private board activity, charitable involvement, and personal logistics to ensure the CEO can remain focused on strategic priorities. This role requires exceptional judgment, professionalism, and communication skills, as well as the ability to anticipate needs, coordinate complex details, and serve as a key liaison to internal staff, external partners, and industry organizations.

Job SummaryThe Principal Executive Business Administrator provides high-level administrative, project, and logistical support to ensure the CEO’s time, priorities, and organizational commitments are managed effectively. This role requires exceptional judgment, professionalism, and communication skills, as well as the ability to anticipate needs, coordinate complex details, and serve as a key liaison to internal staff, external partners, and industry organizations. The Principal Executive Business Administrator manages the CEO’s schedule, travel, correspondence, projects, events, and records while representing the CEO and Valmark with the utmost discretion and accuracy.This role includes a blend of executive (approximately 80%) and personal administrative support (approximately 20%), including coordination of private board activity, charitable involvement, and personal logistics to ensure the CEO can remain focused on strategic priorities.Essential Functions and Responsibilities 1. Executive Schedule & Communication Management<ul><li>Manage the CEO’s Outlook calendar, scheduling calls, meetings, events, and travel for optimal efficiency.</li><li>Exercise independent judgment to prioritize demands on the CEO’s time.</li><li>Redirect inquiries and requests to appropriate departments as needed.</li><li>Confirm appointments and prepare materials in advance.</li><li>Edit and draft correspondence, proofread documents, and assist with articles, white papers, and departmental materials.</li><li>Proactively protect focus time, anticipate scheduling conflicts, and ensure priorities are aligned with strategic objectives.</li></ul>2. Travel, Event, & Meeting Coordination <ul><li>Coordinate all aspects of the CEO’s travel, including flights, accommodations, and transportation.</li><li>Manage logistics and catering for CEO-directed events and meetings (Valmark Board, Vistage, staff, local groups).</li><li>Support conference participation by ensuring materials are submitted on time, registrations completed, and presentations prepared with the Graphics team.</li><li>Produce detailed itineraries aligning travel with meeting schedules, including coordination for business guests.</li></ul>3. Relationship, Board, & Committee Support<ul><li>Coordinate communications and logistics for industry committees chaired by the CEO.</li><li>Support the CEO’s involvement with university, foundation, and charitable boards.</li><li>Initiate preparation for Member Advisory Board and Carrier Partnership calls, including scheduling, invitations, agendas, and surveys.</li><li>Serve as liaison to staff, member firms, carrier partners, and the field on behalf of the CEO.</li><li>Coordinate private board and charitable activities.</li></ul>4. Project, Gift, & Special Assignment Management<ul><li>Manage special projects for the CEO, working with manufacturers, vendors, and designers.</li><li>Coordinate ordering and distribution of gifts and recognition items for members, partners, and staff (holidays, life events, anniversaries, birthdays, designations).</li><li>Prepare recipient lists, select items with the CEO, order gifts and packaging materials, and oversee mailing and cost management.</li><li>Track gifting spend and recommend items aligned with relationships and brand standards.</li></ul>5. Financial Administration & Record Management<ul><li>Review and submit invoices for payment on behalf of the CEO.</li><li>Complete expense reports and manage credit card statement submissions for both the CEO and EA.</li><li>Use judgment in purchasing items needed for CEO-driven requests or projects.</li><li>Maintain files for the CEO’s insurance policies and trusts and scan documents into VMPC.</li><li>Manage continuing education requirements for the CEO’s designations and licenses, and maintain industry memberships.</li><li>Maintain confidential records related to trusts, family business holdings, and personal matters.</li></ul>6. Professional Representation & Internal Support<ul><li>Represent the CEO with professionalism and discretion in all interactions.</li><li>Support communication flow between the CEO and internal staff.</li><li>Maintain confidentiality and ensure timely, accurate information sharing on behalf of executive leadership.</li><li>Serve as a “right-hand” partner, ensuring strong relationships and responsive communication across all stakeholders.</li></ul>7. Personal and Private Affairs Support<ul><li>Coordinate personal calendar, including extended stays, ensuring alignment with business and family obligations.</li><li>Plan and manage personal and family travel logistics with detailed itineraries.</li><li>Provide administrative support for personal, charitable, and private engagements.</li></ul>Core Competencies <ul><li>Exceptional written, verbal, and interpersonal communication skills</li><li>Strong proofreading, editing, and attention to detail</li><li>Proven ability to prioritize, organize, and manage multiple deadlines</li><li>High level of professionalism in all interactions</li><li>Exercises discretion and sound judgment with confidential and sensitive information</li><li>Ability to anticipate needs and address issues proactively</li><li>Flexible, adaptable, and effective in a changing environment</li><li>Advanced proficiency in Microsoft Office; CRM experience helpful</li><li>Strong follow-through and ability to anticipate issues before they arrive</li><li>Ability to build high-trust relationships and operate as a strategic partner</li></ul> Supervisory Responsibility Not responsible for supervising employees but should exhibit leadership for other administrative staff. Required Education and Experience <ul><li>Associate degree </li><li>At least five years of experience in a professional office setting supporting senior management</li></ul>Preferred Education and Experience <ul><li>Bachelor’s degree</li><li>Five to ten years’ experience in a professional office setting supporting senior management </li></ul> Physical DemandsThis is a largely sedentary role; however, may occasionally lift up to 25 pounds for products, books or reprints received and stored.  Position Type and Expected Hours of WorkDays and typical hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Employee must be present in office to successfully support the CEO. A 40-hour work week is required for full-time status. Any flexibility in hours is subject to discussion. Up to 2 day WFH per week, per policy.Valmark reserves the right to modify, interpret, or apply this job description in any way the Company desires. This job description in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.

Valmark Financial Group

Principal Executive Business Administrator

Administrative Management

Administrative Skills

Business Administration

Calendar Management

Catering Services

Channel Strategies

Communication Skills

Cost Control

Credit Cards

Customer Relationship Management (CRM)

Data Quality

Detail Oriented

Editing

Establish Priorities

Executive Assistant Skills 

Expense Management

Expense Reports

Expense Tracking

File Maintenance

Financial Administration

Follow Through

Graphics

Insurance

Interpersonal Skills

Leadership

Lift/Move 25 Pounds

Logistics

Logistics Management

Mail Processing

Microsoft Office

Microsoft Outlook

People Management

Physical Demands

Plan Meetings

Presentation/Verbal Skills

Private Funding

Problem Solving Skills

Product Packaging

Project/Program Management

Proofreading

Purchasing/Procurement

Record Keeping

Requirements Management

Time Management

White Papers

Writing Skills

Crelate

Electronically file documents with courts and maintain organized case files. Preferred: Familiarity with Kofax/Nuance, InTapp, LMS+, iManage, or similar legal software.

Provide high-level administrative and document support to attorneys and paralegals. This role is critical to ensuring deadlines are met, documents are accurate, and client service standards are exceeded.Key Responsibilities: Provide proactive administrative support to attorneys and legal teams. Edit and proofread legal and administrative documents for accuracy and consistency. Manage CLE credit tracking, calendaring, expense reimbursements, and scheduling. Greet clients, coordinate meetings, and handle professional correspondence. Electronically file documents with courts and maintain organized case files. Support billing processes including time entry, reporting, and client inquiries. Monitor deadlines and follow up on pending matters. Liaise with court personnel, attorneys, and internal staff.Required Qualifications: At least 3 years of legal assistant or legal administrative experience in a law firm. Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Experience proofreading and formatting complex legal documents. Ability to manage multiple deadlines in a fast-paced environment. Professional written and verbal communication skills. Experience with electronic court filing systems. Authorized to work in the United States. No sponsorship required now or in the future.Preferred: Familiarity with Kofax/Nuance, InTapp, LMS+, iManage, or similar legal software. Experience supporting multiple attorneys simultaneously. CLE tracking, expense reimbursement, or billing support experience. Exposure to litigation, probate, or other specialized legal areas.Work Arrangement: Hybrid. Full benefits. Interview expenses covered.

Thomas Talent Network

Legal Assistant

Administrator Documentation

Attorney

Billing

Legal

Legal Documents

Legal Support Skills

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Nuance

Organizational Skills

Software Administration

Support Documentation

Track Customer Issues

iManage

Manatal

The Program Support Assistant duties include, but are not limited to: Provides program administrative and technical assistance in the day-to-day operations, program planning for PANS, and completes special projects as assigned. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Summary The VA Northeast Ohio Healthcare System is recruiting for a Program Support Assistant. The Program Support Assistant is assigned to the Polytrauma Amputation Network Site (PANS) within the Amputation System of Care (ASoC). The incumbent functions as a program and administrative assistant to the Polytrauma Amputation Network Site (PANS) in the Physical Medicine and Rehabilitation Care Line under the direction of the PANS Medical Director. Learn more about this agency Duties Help The Program Support Assistant duties include, but are not limited to: <ul><li>Provides program administrative and technical assistance in the day-to-day operations, program planning for PANS, and completes special projects as assigned. </li><li>Recognizes and resolves program issues on an ongoing basis. </li><li>Monitors and maintains program requirements for the JCAHO and CARF standards and quality improvement activities as assigned. </li><li>Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of the Regional Amputation Center's Program operation. </li><li>Assists in the planning, review, and reporting of data/statistical results of program/project studies. </li><li>Establishes protocols for incoming data, organizes computerized data sets, and retrieves computerized data. </li><li>Performs a basic analysis of the data and generates a variety of reports. </li><li>Evaluates documents, e.g., sampling plans, permit applications, and other data collection forms. </li><li>Coordinates incoming data from a variety of sources, reviewing documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate. </li><li>Maintains automated system of program-specific data to track suspense on items such as project milestones, progress reports, funding accomplishments, and compliance strategies. </li><li>Collects and analyzes data which identify the need for programmatic enhancements. </li><li>Provide program guidance and development of employees within the service to ensure understanding and compliance related to scheduling, workload capture, VSSC, and other programs used to monitor the completion of workload. </li><li>Providing staff development opportunities relating to educating staff on the purpose of completion of workload in a timely manner. </li></ul>Work Schedule: Monday-Friday; 8:00am-4:30pm Telework: Ad-hoc telework schedule may be available per agency directive. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD92759A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Help Conditions of employment<ul><li>You must be a U.S. Citizen to apply for this job </li><li>To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. </li><li>Selective Service Registration is required for males born after 12/31/1959 </li><li>Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. </li><li>Subject to background/security investigation </li><li>Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. </li><li>Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) </li></ul>As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: <ul><li>your performance and conduct; </li><li>the needs and interests of the agency; </li><li>whether your continued employment would advance organizational goals of the agency or the Government; and </li><li>whether your continued employment would advance the efficiency of the Federal service. </li></ul>Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications In order to qualify for this position, you must meet the following requirements within 30 calendar days of the closing date listed on the announcement: <ul><li>Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. </li><li>Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: </li><li>All Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service. </li><li>Applicants who were previously selected under a Competitive Delegating Examining Office (DEO) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service. </li></ul>You may qualify based on your experience: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience may have been gained in a Clerical or Administrative Support environment and include, but are not limited to: providing administrative support, operating a personal computer, using a computer to process and analyze data, sorting and processing incoming correspondence, coordinating with others between various units and offices to accomplish work related projects, analyzing work flow to determine potential problem areas and making recommendations to correct, proofreading documents for grammatical errors, notifying others of pending appointments and meetings, and advising others on processes or procedures. You will be rated on the following Competencies for this position: <ul><li>Customer Service </li><li>Technical Competence </li><li>Technology Application </li><li>Clerical </li><li>Critical Thinking </li></ul> Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The physical demands of the position involve standard office requirements such as using the telephone, working with written documents and files, writing, etc. Some walking, standing, bending, carrying of light items such as books, files, papers, etc., and pushing of carts may be involved. Occasional off-station activities may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Veterans Health Administration

Program Support Assistant

Customer Support/Service

Data Analysis

Data Collection

Data Entry

Data Processing

Data Sets

Department of Veterans Affairs

Documentation

Documentation Review

Federal Government

Funding

Government

Health Plan

Healthcare

Healthcare Administration

Human Resources

Maintain Compliance

Onboarding

Operations Planning

Operations Security (OPSEC)

PC (Personal Computer) Systems

Peace Corps

Polytrauma

Program Planning

Progress Reports

Quality Management

Rehabilitation Medicine

Staff Development

Staff Training

Statistical Programming Languages

Statistics

Systems Maintenance

Technical Support

Telehealth

The Joint Commission (TJC)

Training/Teaching

United States Citizen

Vaccination

Veterans Integrated System Network (VISN)

Volunteer Experience

Workflow Analysis

IRecruitee

The ideal candidate is highly organized, detail-oriented, and experienced supporting multiple legal professionals while managing competing priorities in a deadline-driven setting. You'll play a key role in legal operations, document preparation, scheduling coordination, court filings, billing support, and day-to-day attorney support.

<h2>About the Role</h2>We're hiring a Legal Assistant to provide high-level administrative and document support to attorneys and paralegals within a fast-paced legal environment.This role is critical to ensuring legal documents are accurate, deadlines are met, and clients receive exceptional professional service. The ideal candidate is highly organized, detail-oriented, and experienced supporting multiple legal professionals while managing competing priorities in a deadline-driven setting.You'll play a key role in legal operations, document preparation, scheduling coordination, court filings, billing support, and day-to-day attorney support.<h2>What You'll Do</h2><h3>Attorney & Administrative Support</h3><ul><li>Provide proactive administrative support to attorneys and legal teams</li><li>Coordinate scheduling, calendaring, meetings, and correspondence</li><li>Greet clients and coordinate professional communications</li><li>Manage expense reimbursements and administrative workflows</li><li>Track CLE credits and maintain compliance-related documentation</li></ul><h3>Legal Document & Case Management</h3><ul><li>Edit, proofread, and format legal and administrative documents</li><li>Ensure document accuracy, consistency, and professionalism</li><li>Electronically file legal documents with courts</li><li>Maintain organized electronic and physical case files</li><li>Monitor deadlines and follow up on outstanding legal matters</li></ul><h3>Billing & Operational Support</h3><ul><li>Support billing processes including time entry, reporting, and client billing inquiries</li><li>Coordinate with attorneys, court personnel, and internal teams</li><li>Help maintain efficient day-to-day legal operations</li></ul><h2>Required Qualifications</h2><h3>Experience</h3><ul><li>3+ years of experience as a Legal Assistant or Legal Administrative Assistant in a law firm environment</li><li>Experience supporting attorneys in fast-paced legal settings</li><li>Experience managing multiple deadlines and priorities simultaneously</li><li>Experience with electronic court filing systems</li></ul><h3>Technical Skills</h3><ul><li>Strong proficiency with:<ul><li>Microsoft Word</li><li>Excel</li><li>Outlook</li><li>PowerPoint</li></ul></li><li>Strong document formatting and proofreading skills</li><li>Experience preparing and editing complex legal documents</li></ul><h3>Communication & Professional Skills</h3><ul><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and organizational ability</li><li>Professional demeanor and client-service mindset</li><li>Ability to maintain confidentiality and professionalism in sensitive matters</li></ul><h3>Work Authorization</h3><ul><li>Authorized to work in the United States</li><li>No sponsorship available now or in the future</li></ul><h2>Preferred Qualifications</h2><ul><li>Familiarity with legal software platforms such as:<ul><li>Kofax / Nuance</li><li>InTapp</li><li>LMS+</li><li>iManage</li><li>Similar legal technology systems</li></ul></li><li>Experience supporting multiple attorneys simultaneously</li><li>Experience with:<ul><li>CLE tracking</li><li>Billing support</li><li>Expense reimbursement workflows</li></ul></li><li>Exposure to:<ul><li>Litigation</li><li>Probate</li><li>Other specialized legal practice areas</li></ul></li></ul><h2>Work Environment</h2><ul><li>Hybrid work arrangement</li><li>Full-time legal support role</li><li>Professional law firm environment</li></ul><h3>Additional Benefits</h3><ul><li>Full benefits package</li><li>Interview-related expenses covered</li></ul><h2>Why This Role Stands Out</h2><h3>High-Level Legal Exposure</h3>You'll work closely with attorneys and legal teams on complex legal documentation, filings, and operational workflows.<h3>Broad Responsibility</h3>The role combines legal administrative support, client interaction, billing coordination, and operational organization in a highly visible support position.<h3>Stable Professional Environment</h3>Join a professional legal setting with structured processes, strong standards, and long-term growth opportunities.<h3>Strong Operational Impact</h3>Your work directly contributes to attorney efficiency, client experience, and successful case management.

Firstchoicedrivers

Case Management

Customer Experience

Customer Relations

Litigation

Multitasking

Operational Support

Professional Services

Reimbursement

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Principal Executive Business Administrator Valmark Financial Group

Legal Assistant Thomas Talent Network

Program Support Assistant Veterans Health Administration

Legal Assistant Firstchoicedrivers

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