Maintain accurate payment records and audit trailsAssist in improving payment workflows and controlsUpdate Sage with Procore payments and communicate with Project Accountant on joint checks printedReview invoices and payments, ensuring alignment with contracts, purchase orders, and subcontract agreementsEnsure all transactions are accurately coded to the general ledger, including proper assignment to projects, cost codes, and cost categoriesValidate that expenses are recorded to the correct jobs, budgets, and phasesSupport compliance with lien waivers, insurance requirements, and subcontract documentation as neededPerform monthly vendor statement reconciliations and resolve discrepancies in a timely mannerMaintain accurate and up-to-date vendor records, including W-9s and payment termsRespond to vendor inquiries and maintain strong working relationshipsPrepare and file sales tax reports in accordance with state and local requirementsEnsure proper tax treatment of vendor invoices and paymentsMaintain compliance with regulatory requirements and internal policiesPrepare, review, and file multi-state sales and use tax returns (monthly, quarterly, annually)Research taxability of construction services, equipment, and materials across jurisdictionsMaintain tax rate tables and monitor state/local regulatory changesAssist with sales tax audits, providing schedules, reconciliations, and documentationRecord sales/use tax accruals and reconcile liability accounts monthlyCoordinate with Procurement and Accounts Payable to ensure correct sales/use tax treatment on vendor invoices and job costsCredit Cards & Expense ManagementApply credit card payments and reconcile balancesReview credit card transactions to ensure proper coding, cost allocation, and compliance with company policiesReconcile Emburse credit card activity and investigate discrepanciesTeam Support & Process ImprovementSupport and guide the Accounts Payable Clerk to ensure timely processing and adherence to deadlinesAssist with month-end close activities related to accounts payableIdentify and suggest process improvements to enhance efficiency and accuracy within AP workflowsAssist the Assistant Controller with tasks and projects as assignedEDUCATION AND EXPERIENCE REQUIREMENTSEducation: Bachelor's Degree in Accounting, Finance, or Business Administration requiredExperience: 3-5 years of accounting experience required. Construction accounting experience strongly preferredExperience with cash management and treasury functions preferredKNOWLEDGE, SKILLS, AND ABILITIES REQUIREDSolid understanding of GAAPKnowledge of job costing and project accountingAbility to work independently while collaborating effectively with operational teamsProficiency with ERP/accounting systemsAdvanced Excel skills (pivot tables, lookups, reconciliations)Strong analytical and problem‑solving abilityDetail oriented with high degree of accuracyAbility to manage multiple deadlines in a fast‑paced environmentAudit readiness and support effectivenessContribution to month‑end close timelinesDemonstrated compliance with GAAP and company policyIn office positionPHYSICAL REQUIREMENTSAbility to lift and carry office materials and supplies weighing up to 25 pounds occasionallyFrequent bending, stooping, and reaching to access documents and other office itemsOccasional pushing and pulling of general office itemsProlonged periods of sitting at a desk and working on a computerRegular use of hands and fingers for typing and handling documentsAbility to stand and walk for short periods during meetings or while retrieving files and office materialsFrequent reading of documents, computer screens, extended screen time throughout the workdayAbility to communicate clearly and effectively, both verbally and in writing, in person and via phone or virtual platformsMaintain focus, accuracy, and attention to detail while working under deadlines and managing multiple prioritiesPosition is primarily performed in an indoor, professional office environmentIT REQUIREMENTSGeneral knowledge and understanding of Microsoft Office TechnologyTeams, SharePoint, Outlook for Email, Word, Excel, PowerPointProCoreSage and all Sage programsGeneral ability to utilize cellular phone, iPad or tablet, laptop for work purposesPLEASE NOTE: Management reserves the right to change or otherwise modify the functions of this job to meet customer needs and company objectives.