Nursing Unit Secretary (Evening) REHAB Hospital of the PacificNursing Unit Secretary (Evening)Honolulu, HawaiiThe wage range for this position may be subject to change in the future depending on a variety of factors such as market conditions, business needs, legal developments, and other appropriate factors. Responsibilities include handling confidential patient information, maintaining accurate documentation, and assisting with unit workflow to enhance patient care.
Secretary II HHSC East Hawaii RegionSecretary IIHilo, HI$48,648 / yearAs the Big Island’s leading providers of inpatient and outpatient care, the East Hawaii Region of Hawai`i Health Systems Corporation (HHSC), consisting of Hilo Benioff Medical Center, Honoka'a Hospital, Ka′u Hospital, Yukio Okutsu State Veterans Home, East Hawaii Medical Group and East Hawaii Health Pharmacy, delivers a full range of services and programs. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one (1) year of Specialized Clerical Experience.
Secretary I, II - School Health Section Hawaii State Department of EducationSecretary I, II - School Health SectionHonolulu, HI$3,748–$4,054If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employers name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisors official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Secretary I, II - Kauai District Administration Hawaii State Department of EducationSecretary I, II - Kauai District AdministrationLihue, HI$3,748–$4,054If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employers name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisors official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Secretary I, II - Labor Relations Section Hawaii State Department of EducationSecretary I, II - Labor Relations SectionHonolulu, HI$3,748–$4,054If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employers name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisors official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Secretary I, II - Learning Support Section Hawaii State Department of EducationSecretary I, II - Learning Support SectionHonolulu, HITemporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; Copies of the applicant's signed SF-10 Forms. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist.
Secretary I, II - Student Support Section Hawaii State Department of EducationSecretary I, II - Student Support SectionHonolulu, HI$3,748–$4,054Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: • serving as telephone and walk-in receptionist; • maintaining a system of files; • making travel arrangements; • composing correspondence; • obtaining and presenting information from files; • routing correspondence; • reviewing outgoing correspondence for format, grammar, spelling and typography; • maintaining a log of pending work; Allowable Substitutions: I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines.
Secretary - SR-16 County of HawaiiSecretary - SR-16Hilo, HIAbility to: type or keyboard at the rate of 40 net words per minute which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview, as applicable to specific positions, take dictation at the rate of 80 words per minute and transcribe notes accurately which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview, understand and interpret laws, ordinances, and regulations, summarize and brief materials, give and follow oral and written instructions, deal tactfully and effectively with employees and the public, and work harmoniously with others. Provides secretarial services to the head of a major division or office, or other top level manager at the County policy level; or provides full-time administrative and support services to a board or commission; and performs other related duties as required.
Secretary I (Children's Justice Center/Typing) - Kailua-Kona, Hawaii Hawaii State JudiciarySecretary I (Children's Justice Center/Typing) - Kailua-Kona, HawaiiKailua-Kona, HIThis experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. General Experience: This position requires one and one-half (1-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.
Medical Office Secretary CABAN RESOURCES, LLCMedical Office SecretaryHonolulu, HIAble to use various programs, such as Word, Excel, Access, PowerPoint, and Project to generate various products (i.e., tables of contents, import graphs or databases, create glossaries, align multiple columns, print document, identify files or make other notations at the top or bottom of each page, and create form letters and automatically merging these with mailing lists). Performs various clerical and administrative duties in support of the organization, including, but not limited to, stenography and office automation duties such as word processing, briefing charts and spreadsheets.
Secretary II - School Food Services Branch Hawaii State Department of EducationSecretary II - School Food Services BranchHonolulu, HIProgressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Location: Honolulu, HI 96816 Job Type: Permanent, Full-time 12-month Job Number: 2026-00065P District / Complex Area: Classified / OCOS / School Food Services School / Office: Classified / Food Administration Opening Date: 03/01/2026 Max Number of Applicants: 35 Position: 100%.
Secretary II - Monitoring and Compliance Branch Hawaii State Department of EducationSecretary II - Monitoring and Compliance BranchHonolulu, HIIf you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employers name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisors official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Secretary II - Student Well Being and Mental Health Hawaii State Department of EducationSecretary II - Student Well Being and Mental HealthHonolulu, HIIf you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employers name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisors official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Secretary I - Standards Support Section Hawaii State Department of EducationSecretary I - Standards Support SectionHonolulu, HIIf you chose the first or second option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employers name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisors official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Private Secretary I - Office of Campus Operations and Support Hawaii State Department of EducationPrivate Secretary I - Office of Campus Operations and SupportHonolulu, HIYes\n No\n \n02\n \nSPECIALIZED CLERICAL EXPERIENCE REQUIREMENT: Do you possess at least two (2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks such as maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; reviewing outgoing correspondence for format, grammar, spelling and typography; taking general notes and/or minutes at meetings or conferences; etc.?\n \nIf "Yes", for EACH employer/position you would like considered, provide a complete and accurate description of your duties. \n03\n \nSECRETARIAL EXPERIENCE REQUIREMENT: In addition to the above General and Specialized Clerical Experience, do you possess at least three (3) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following:\n \n(1) providing personal assistance to an administrator or executive by attending to the administrative details of an office;\n \n(2) having an overall awareness of the activities and administrative framework of a program/organization; and,\n \n(3) exercising sound judgment?\n
Private Secretary I - Hilo-Waiakea Complex Area Hawaii State Department of EducationPrivate Secretary I - Hilo-Waiakea Complex AreaHilo, HISpecialized Clerical Experience: Two years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks including, but not limited to, several of the following: Serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing out-going correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. SPECIALIZED CLERICAL EXPERIENCE REQUIREMENT: Do you possess at least two (2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks such as maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; reviewing outgoing correspondence for format, grammar, spelling and typography; taking general notes and/or minutes at meetings or conferences; etc.?.
Private Secretary I - Office of Student Support Services Hawaii State Department of EducationPrivate Secretary I - Office of Student Support ServicesHonolulu, HISpecialized Clerical Experience: Two years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks including, but not limited to, several of the following: Serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing out-going correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. SPECIALIZED CLERICAL EXPERIENCE REQUIREMENT: Do you possess at least two (2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks such as maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; reviewing outgoing correspondence for format, grammar, spelling and typography; taking general notes and/or minutes at meetings or conferences; etc.?.
SECRETARY IV (SR-18) [2 vacancies] City and County of HonoluluSECRETARY IV (SR-18) [2 vacancies]HI$4,742–$5,768Indicate which position(s) from the Work Experience section of your application where you had such experience and provide specific examples of your duties and responsibilities in: a) preparing, composing, and completing correspondences, memorandums, and special reports;b) performing final review of correspondences prepared by others to ensure outgoing materials are neat, accurate, and in conformance with established requirements (such as correct spelling, proper work usage, grammar, etc); andc) budget preparation, expenditures, purchasing, and other fiscal matters. Ability to: understand and effectively use word processing and other software applications; give and follow oral and written instructions; understand and interpret laws, ordinances, rules and regulations; summarize and brief materials; type and/or key/input information accurately; transcribe notes accurately; and deal tactfully and effectively with employees and the public.
Secretary (S) - Culinary & Retail Administration, 19hr, TBD Brigham Young University–HawaiiSecretary (S) - Culinary & Retail Administration, 19hr, TBDHawaiiMust know how to use a personal computer and be familiar with most of the following software programs: WordPerfect, Microsoft Word, Excel, PowerPoint, Top Down, Quark Express, Printshop, Harvard Graphics, and Laser Award Maker. Types or word processes a variety of letters, memorandums, and reports in an accurate and efficient fashion.
Pathology Secretary (Full-time) - Aiea Heights, HI Sonic Healthcare USA IncPathology Secretary (Full-time) - Aiea Heights, HIAiea, HI$21.31–$23.45 / hourIn this role, you will: • Performs administrative support such as answering phone calls and requests from physicians, clients, and patients; processes correspondence and files and distributes mail as required. Scheduled Weekly Hours: Work Shift: Job Category: Company: In 2008, Clinical Labs of Hawaii became a member of Sonic Healthcare Ltd .
Secretary I (SR-14) County Of MauiSecretary I (SR-14)Maui County, HIThese classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that the Clerk-Stenographer and the Office Operations Assistant classes perform clerical work in support of an office function and may incidentally perform various secretarial tasks. Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical staff; and performs other related duties as required.
Secretary (S) - Culinary & Retail Administration, 19hr, TBD BRIGHAM YOUNG UNIVERSITY-HAWAIISecretary (S) - Culinary & Retail Administration, 19hr, TBDLaie, HI$14–$16 / hourMust know how to use a personal computer and be familiar with most of the following software programs: WordPerfect, Microsoft Word, Excel, PowerPoint, Top Down, Quark Express, Printshop, Harvard Graphics, and Laser Award Maker. Types or word processes a variety of letters, memorandums, and reports in an accurate and efficient fashion.
ADMINISTRATIVE ASSISTANT I AND II - OAHU State of HawaiiADMINISTRATIVE ASSISTANT I AND II - OAHUHonolulu, HI$3,748–$4,742Specialized Clerical Experience: Two years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks as described in the Minimum Qualification Requirements (see link). Specialized Clerical Experience: One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.
Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantKailua Kona, HI$17–$28 / hourAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. PRINCIPAL DUTIES AND RESPONSIBILITIES: Under general supervision, follows established company policies and procedures and applies acquired job skills to: Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need: Answering telephone & routing calls to the appropriate person.
ADMINISTRATIVE ASSISTANT I - HAWAII ISLAND State of HawaiiADMINISTRATIVE ASSISTANT I - HAWAII ISLANDHilo, HI$3,748–$4,742Specialized Clerical Experience: One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks. If you stated that you possess the required General Experience, please provide the following information: (1) Name of the High School and the city and state in which you earned your diploma OR (2) Name of your employer in which you gained your relevant experience, your job title, your dates of employment and a description of your duties and responsibilities which demonstrate the required knowledges and abilities as described in the Minimum Qualification Requirements.
Administrative Assistant Pacific Islands ConstructionAdministrative AssistantHONOLULU, HIfacilitates daily operations by providing clerical support, managing project documentation (contracts, change orders), processing invoices, and coordinating communication between project managers, clients, and subcontractors. The Construction Administrative Assistant supports the project management team by ensuring efficient office operations, maintaining project records, and assisting with project-specific documentation from inception to closeout.
Administrative Assistant - Honolulu HI Xerox CorpAdministrative Assistant - Honolulu HIHonolulu, HIToday, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. Actual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant's education, experience, knowledge, skills, and abilities.
Casual Hire - Administrative Assistant, Refugee & Immigration Law Clinic (RILC) University of HawaiiCasual Hire - Administrative Assistant, Refugee & Immigration Law Clinic (RILC)Honolulu, HI$26–$28.85 / hourIn accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.).
Elementary School Administrative Assistant Kamehameha SchoolsElementary School Administrative AssistantHIProvides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors. Our ideal candidate will thrive in a multi-task school setting and is comfortable handling shifting priorities in a lively elementary school environment with frequent student and staff interactions.
Executive Administrative Assistant Griswold Home Care for OahuExecutive Administrative AssistantHonolulu, HawaiiThe Executive Administrative Assistant will be responsible for performing various administrative and HR assistance tasks for the Group's leadership team and small office, which includes but is not limited to coordinating meetings, taking meeting minutes, managing emails and phone calls with proper etiquette, maintaining confidentiality, providing clear and effective communication within the office and with external parties, planning and hosting events, creating and sending out announcements and invitations, managing office supplies and equipment, supporting the President/CEO and other officers, directors and managers with varying tasks, and managing clerical responsibilities such as scanning, printing, collating, filing, scheduling, and document management. Bachelor's degree in Business Administration, Office Management, Human Resources, or related field preferred or a minimum of three (3) years experience as an (Executive) Administrative Assistant taking minutes for board of directors' meetings.
Administrative Assistant III (Business Services Division) First Hawaiian IncAdministrative Assistant III (Business Services Division)Honolulu, HI$21.50–$29.50 / hourThis role supports the Division Manager by coordinating schedules, managing personnel-related processes, facilitating travel administration and supporting division-wide operational activities. First Hawaiian Bank is seeking an experienced, growth-oriented Administrative Assistant III to support the Business Services Division.
Food & Beverage Administrative Assistant Four Seasons Hotels and ResortsFood & Beverage Administrative AssistantLanai City, HIGuided by highly trained practitioners in areas such as exercise physiology, nutrition, stress management, yoga and mindfulness, each stay is unique - itineraries are comprised from a selection of wellness classes, spa treatments, a range of island activities and world-class golf and tennis facilities complemented by nourishing and delicious dining by Nobu. The resort's 10 spa hales are luxurious, Japanese-inspired oases of calm, each one featuring an ofuro bathtub, infrared sauna, steam, indoor and outdoor showers, oversized massage tables, private plunge pools and cozy lounging areas.
Administrative Assistant Brookfield Residential Properties ULCAdministrative AssistantHonolulu, HIThe Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Sales Administrative Assistant - Grand Wailea, A Waldorf Astoria Resort Hilton GlobalSales Administrative Assistant - Grand Wailea, A Waldorf Astoria ResortWailea, HIFull timeLocated on 40 acres of lush tropical gardens, this Forbes 4-Star, AAA 4-Diamond property is consistently ranked among the world's best resorts with 780 rooms, 100,000 square feet of banquet space, and 7 food and beverage outlets. Hotel Website, Facebook, Instagram, YouTubeA Sales Administrative Assistant is responsible for responding and providing administrative and clerical support to department manager(s) in the hotel's continuing effort to deliver outstanding service and financial profitability.
(Work At Home) Data Entry - Remote - Administrative Assistant FocusGroupPanel(Work At Home) Data Entry - Remote - Administrative Assistanthonolulu, HIRemoteAll backgrounds welcome: Work from home, part time, Amazon, customer service representative, medical professional, remote work at home, drivers, administrative assistant, work from home customer service representative, registered nurse, web developer, assistant manager, pharmacy technician. We need folks who want to do tasks, micro tasks, work at home opinion panels, online focus groups, product testing, research trials and more.
Administrative Assistant Foodland Super MarketAdministrative AssistantWaipahu, HawaiiGeneral administrative General office duties: telephone and messaging, interoffice mail, maintain office supplies and material, travel arrangements, fax/photocopy/e-mail communications, schedule/coordinate meetings. This role is responsible for HR employee support functions with our central HR team to process new hire documents, schedule/payroll support, and ongoing employee documents.
Administrative Assistant GGP ServicesAdministrative AssistantHonolulu, HawaiiThe Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Administrative Assistant ServproAdministrative AssistantWaipahu, HawaiiWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
Administrative Assistant SERVPRO of East HonoluluAdministrative AssistantWaipahu, HIAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
Administrative Assistant PuroClean Property Restoration ServicesAdministrative AssistantPearl City, HawaiiOffice, Operations & Coordination· Coordinate office and warehouse supply purchasing· Assist with basic technology setup and troubleshooting· Support vehicle-related administration (registrations, inspections, documentation)· Assist with compliance-related tracking and renewals, as directed· Conduct basic research and coordination related to tools, vendors, or services. Qualifications· Strong organizational and time-management skills· Proficient in Microsoft Office (Word, Excel, Outlook)· Comfortable learning new systems and technology· Ability to manage multiple priorities with minimal supervision· Reliable transportation to the office.
Administrative Assistant Impac CorporationAdministrative AssistantHonolulu, HIThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. We, a local company with strong Japanese/ Asian background, are seeking a motivated and outgoing Administrative Assistant to join our team.
F&B Admin - Administrative Assistant to the Director of Food and Beverage Halekulani HotelF&B Admin - Administrative Assistant to the Director of Food and BeverageHonolulu, HInPHYSICAL DEMANDS\n \nActivity\n \nOver 2/3 of the time\n \nAbout 2/3 of the time\n \nAbout 1/3 of the time\n \nLess than 1/3 of the time\n \nSeldom or Never\n \nSitting\n \nx\n \nClimbing\n \nx\n \nStooping, kneeling, crouching and/or crawling\n \nx\n \nStanding\n \nX\n \nWalking\n \nX\n \nHandling or fingering\n \nX\n \nEye-hand-foot coordination\n \nX\n \nUse of vision\n \nX\n \nActivity\n \nLess than 25 lbs\n \n25 to 50 lbs.\n \nMore than 50 lbs.\n \nPushing\n \nX\n \nPulling\n \nX\n \nLifting\n \nX\n \nCarrying\n \nX\n \nCOMMUNICATION DEMANDS\n \nActivity\n \nOver 2/3 of the time\n \nAbout 2/3 of the time\n \nAbout 1/3 of the time\n \nLess than 1/3 of the time\n \nNever\n \nTalking (in-person) to co-workers\n \nX\n \nTalking (in-person) to business associates (i.e. outside contractors, vendors, etc.)\n \nX\n \nTalking (in-person) to the public (including guests)\n \nX\n \nTalking on the telephone and/or video conferencing\n \nX\n \nWritten communication to co-workers\n \nx\n \nWritten communication to business associates (i.e. outside contractors, vendors, etc.)\n \nX\n \nWritten communication to the public (including guests)\n \nX\n \nSupervising employees or monitoring services provided by outside consultants, vendors and suppliers\n \nX\n \nResponding to written or verbal requests from co-workers\n \nX\n \nResponding to written or verbal requests from business associates (i.e. outside contractors, vendors, etc.)\n \nX\n \nResponding to written or verbal requests from the public (including guests)\n \nX\n \nTraining and/or giving verbal instructions\n \nX\n \nTraining and/or giving written instructions\n \nX\n \nReceiving verbal instructions\n \nX\n \nReceiving written instructions\n \nX\n \nReading\n \nX\n \nVisiting and/or working at other work sites\n \nX\n \nWORK ENVIRONMENT\n \nPrimarily indoors, air-conditioned office\n \nIndoor/Outdoor, non-air conditioned\n \nSome exposure to variable temperature conditions \nExposure to low to moderate noise levels. This role directly supports the Director of Food & Beverage, and indirectly supports the Assistant Director of F&B, outlet managers, and culinary leadership to ensure efficient departmental communication, accurate document management, and smooth execution of projects, meetings, and operational tasks.
Business & Government Administrative Assistant to the Dean BRIGHAM YOUNG UNIVERSITY-HAWAIIBusiness & Government Administrative Assistant to the DeanLaie, HIUnder general supervision, the Business & Government Administrative Assistant to the Dean provides comprehensive administrative, financial, and supervisory support to ensure the efficient operation of the department. As an educational institution affiliated with The Church of Jesus Christ of Latter-day Saints, BYU-Hawaii prefers to hire qualified members of the Church in good standing, as authorized under 41 C.F.R.
Administrative Assistant Morning Shift Honeybee Cleaners LLCAdministrative Assistant Morning ShiftHONOLULU & KAILUA, HIThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.
Administrative Assistant PuroSystems LLCAdministrative AssistantPearl City, HI$18–$20 / hourThis position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The Administrative Assistant is a trusted detail-driven role responsible for supporting daily business operations through organization follow-through and strong administrative execution.
Business & Government Administrative Assistant to the Dean Brigham Young University–HawaiiBusiness & Government Administrative Assistant to the DeanHawaiiUnder general supervision, the Business & Government Administrative Assistant to the Dean provides comprehensive administrative, financial, and supervisory support to ensure the efficient operation of the department. As an educational institution affiliated with The Church of Jesus Christ of Latter-day Saints, BYU–Hawaii prefers to hire qualified members of the Church in good standing, as authorized under 41 C.F.R.
Administrative Assistant Alutiiq LLCAdministrative AssistantJBPHH, HI$38–$41 / hourCreate, maintain, and update excel spreadsheets to track expenses, to include personnel travel administration by Task Order/Technical Direction Letter. Create and process SPOT (Synchronized Predeployment and Operational Tracker)/LOA (Letter of Authority) Orders for emergent OCONUS personnel travel.
Administrative Assistant ABM Industries IncAdministrative AssistantHonolulu, HI$21–$24 / yearAs well as reversals, write-offs and DMFs Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports Filing, maintain files and recordkeeping with confidentiality Generate monthly invoices (janitorial, supplies, copies, hangtags) Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties Coordinate Regional Office functions with Branch Manager and Regional VP, including ordering supplies, invoicing and handling petty cash Ensure an efficient office operation by working with vendor in maintaining office equipment and handling purchases and inventory of office supplies Handle additional projects assigned by Branch Managers and Regional VP Answering incoming telephone calls and greeting customers Process SR/DR, Cash Ap, Credit Memos and ACDs. As well as reversals, write-offs and DMFs Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports Filing, maintain files and recordkeeping with confidentiality Generate monthly invoices (janitorial, supplies, copies, hangtags) Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties Coordinate Regional Office functions with Branch Manager and Regional VP, including ordering supplies, invoicing and handling petty cash Ensure an efficient office operation by working with vendor in maintaining office equipment and handling purchases and inventory of office supplies Handle additional projects assigned by Branch Managers and Regional VP.
Administrative Assistant Hawaiian Island Dental IncAdministrative AssistantLihue, HIHawaiian Island Dental Inc has been serving the people of Kauai for over 20 years, providing high-quality dental care in a friendly and welcoming environment. Join Hawaiian Island Dental Inc as an Administrative Assistant and be the vital support that keeps our Lihue office running smoothly.
Administrative Assistant Easter Seals HawaiiAdministrative AssistantLihue, HawaiiLook no further, the Administrative Assistant, Early Intervention is a key member of our team, who provides administrative support to ESH Early Intervention Program, including assisting with reports, data collection and general administrative tasks. Besides being a people person, hyper-organized, and wanting to go the extra mile, successful multi-tasking is also part of the magic for this role, as you will utilize your agility and effectiveness in connecting with our staff and the families we serve.