Legal Administrative Assistant Page GroupLegal Administrative AssistantRedwood City, CA$85,000–$135,000 / yearFull timeThey focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees. We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.
NewLegal Administrative Assistant (Corporate) Page GroupLegal Administrative Assistant (Corporate)Redwood City, CA$75,000–$135,000 / yearFull timeThis top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.
NewLegal Administrative Assistant (Legal Secretary Trainee) Jeffer Mangels Butler & MarmaroLegal Administrative Assistant (Legal Secretary Trainee)San Francisco, CA$50,000–$75,000 / yearFor nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. The Legal Administrative Assistant learns and maintains a general knowledge of the Firm's practice areas and a specialized knowledge of the attorneys' practice area(s) and clients.
NewLegal Administrative Assistant I/II (Legal Secretary) San Jose City CouncilLegal Administrative Assistant I/II (Legal Secretary)San Jose, CA$74,256–$102,779.04 / yearCompletion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND three (3) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND two (2) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents.
Administrative Assistant to General Secretary The Salvation Army USAAdministrative Assistant to General SecretarySan Francisco, CAThe employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff.
Legal Administrative Assistant (Legal Secretary Trainee) New Allen Matkins Website TemplateLegal Administrative Assistant (Legal Secretary Trainee)San Francisco, CaliforniaFor nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. The Legal Administrative Assistant learns and maintains a general knowledge of the Firm’s practice areas and a specialized knowledge of the attorneys’ practice area(s) and clients.
Secretary BOLT StaffingSecretaryEast Palo Alto, CA$26–$27This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.
Senior Legal Secretary GTTSenior Legal SecretaryOakland, CARequired Skills & QualificationsRequiredAssociate degree (AA/AS) or certificate/coursework in legal studies, office administration, or related field. The organization is committed to reliable energy delivery, regulatory excellence, and creating a positive, community-focused work environment.
Unit Secretary Golden State Orthopedics & SpineUnit SecretarySan Ramon, CaliforniaThis includes duties such as triage phone calls, authorizations, patient forms, insurance administration, clinical duties, and serving as a back-up receptionist/clinical assistant. Physical ability to do varied activities including prolonged sitting, walking, stooping, lifting, bending, and reaching.
Board Secretary/Executive Assistant International City/County Management AssociationBoard Secretary/Executive AssistantCATransportation: Employee is responsible for making transportation arrangements (whether by holding a valid driver's license or utilizing rail, bus, ridesharing, taxi, or similar means) to effectively and timely complete duties, with reasonable transportation costs reimbursed per District policy. Process public records requests in accordance with applicable laws and procedures, including receiving, logging, tracking, coordinating document retrieval, reviewing records for disclosure or exemption, and preparing responses for timely release.
Legal Secretary - Family Law JKZ LLPLegal Secretary - Family LawSan Francisco, CA$38.46–$45.67The Legal Secretary – Family Law provides administrative support to attorneys and paralegals in family law practice areas including dissolutions, relationship agreements, custody/visitation issues, support disputes, property division, domestic violence proceedings, and adoptions. • Format, proofread, and finalize legal documents for all FL matters, including declarations, pleadings, motions, discovery, settlement proposals, and email correspondence.
LEGAL SECRETARY State Of CaliforniaLEGAL SECRETARYAlameda, CA$4,371–$5,748The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; good organizational skills. Duties will include, but are not limited to: Typing, editing, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions).
Substitute Pool - Office Clerk/ Secretary Los Altos School DistrictSubstitute Pool - Office Clerk/ SecretaryLos Altos, CA30.35 hr - Substitute Office Clerk $30.04 hr - Substitute District Office Secretary $34.54 hr - Substitute K-8 School Secretary *Substitute secretaries previously employed by the district as secretaries shall be compensated at their most recent rate. Willing to be trained in basic first aid and CPR; willing to work with potential hazards such as blood and blood-borne pathogens; willing to learn rules and regulations governing the School District and ability to apply them with good judgment.
HIgh School Building Secretary Marshall Public SchoolsHIgh School Building SecretaryUnion City, CAFull timeBasic computer skills, ability to learn new programs quickly, and manage the following: Basic Computer Word Processing, and Google Suites, PowerSchool, AESOP, Excel and other inner office programs. Frequently required to stand, walk, sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal.
Legal Secretary - San Francisco, CA Adler & Colvin, a Law CorporationLegal Secretary - San Francisco, CASan Francisco, CA$85,000–$100,000 / yearOur collaborative practice focuses on advising our clients on tax and corporate laws unique to the nonprofit sector, including nonprofit corporate structures and legal compliance, social enterprise, lobbying and political advocacy, international philanthropy, and much more. Adler & Colvin is a nationally esteemed firm with offices in San Francisco, California, and Washington, D.C. Our more than twenty attorneys exclusively advise nonprofit entities and their funders, working daily to help our clients maximize their impact.
Secretary Regional Center of the East BaySecretarySan Leandro, CaliforniaEmployees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments. The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services.
Legal Secretary Jackson LewisLegal SecretarySan Francisco, CaliforniaWe help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business.
NewLegal Practice Coordinator - Corporate & Securities (Legal Secretary) SonaraLegal Practice Coordinator - Corporate & Securities (Legal Secretary)San Francisco, CA$105,000–$125,000 / yearEmerging Technology (Generative AI)Generative AI: Demonstrated familiarity with and ability to use generative AI tools (e.g., Microsoft Copilot, ChatGPT, or firm‑specific legal AI platforms) for ethical, administrative, and document‑related tasks, including:Drafting routine correspondence. Core Competencies & ProfessionalismAttention to Detail: Exceptional attention to detail and organizational precision crucial for accurate version control, file management, and tracking complex corporate transaction documents.
Legal Secretary Scion Staffing IncLegal SecretaryOakland, CA$105,000–$115,000 / yearScion Staffing is partnering with the California Nurses Association/National Nurses United to conduct the search for an experienced, professional Legal Secretary to provide support to their team - a dynamic, fast-paced nonprofit organization based in Oakland, CA! Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.
District Office Secretary & Food Services Assistant Portola Valley School DistrictDistrict Office Secretary & Food Services AssistantPortola Valley, CA$40.13–$51.24 / hourPending Board approval Under the supervision and general direction of the Superintendent and Chief Business Official (CBO), the District Office Secretary & Food Service Assistant performs secretarial and clerical duties while supporting the Universal Meals program for students. The position requires strong organizational skills, attention to detail and effective communication with staff, students, and the community.
NewOffice Secretary San Joaquin CountyOffice SecretarySan Jose, CAProvide secretarial support to managers and other high-level staff; perform quasi-administrative/analytical work related to assist management with various specialized office activities; research, interpret, and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to areas such as personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting and systems development/maintenance; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others as appropriate, including confidential and/or otherwise sensitive information; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others, even in difficult situations; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions.
Litigation Secretary Rincon SearchLitigation SecretarySan Francisco, CaliforniaSan Francisco boutique firm that specializes in public entity and non-profit work is seeking an experienced Litigation Assistant/Secretary to join the team. ⢠Proficiently prepare and format court documents for California state and federal courts.
Secretary Avata Partners (a Division of ZOE Holding)SecretarySan Francisco, CAIf you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. Youll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks.
Patient Care Secretary Home Care VITAS Healthcare CorpPatient Care Secretary Home CareMilpitas, CAAll VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. This may include but is not limited to the mailing of and follow-up on all required documentation such as Plans-Of-Care, Attending Physician Authorization forms and Medical Information Request forms.
NewSenior Patent Practice Secretary Lowenstein SandlerSenior Patent Practice SecretaryPalo Alto, CaliforniaProvide high-level assistance to attorneys, agents and/or law clerks in preparing and filing documents with the U.S. Patent and Trademark Office (USPTO), various international patent agencies (such as the International Bureau) and filing patent applications with the corresponding foreign Patent Office via the foreign agents. Participate in firm training opportunities; participates in training of other employees and staff members in order to promote cross-training of all employees, assists colleagues in learning new skills/tasks in order to integrate them into the team/firm.
Legal Secretary - Oakland Lee Hecht HarrisonLegal Secretary - OaklandOakland, CA$79,000–$106,000 / yearThis role requires strong organizational skills, experience supporting multiple attorneys, and the ability to manage deadlines and document workflows in a fast-paced environment. We are recruiting on behalf of our client, a California-based law firm, seeking a Legal Secretary to support attorneys in a litigation-focused practice.
Litigation Legal Secretary Lee Hecht HarrisonLitigation Legal SecretarySan Francisco, CA$85,000–$120,000 / yearThis role requires strong commercial litigation experience and the ability to manage a high-volume desk with precision. Our client, a mid-sized law firm in San Francisco's Financial District, is seeking a Litigation Legal Secretary.
Unit Secretary, Nursing Assistant Sutter HealthUnit Secretary, Nursing AssistantBurlingame, CA$31.85–$38.22 / hourTotal compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems.
Legal Secretary Manatt Phelps & Phillips LLPLegal SecretaryCA$75,000–$85,000 / yearIn order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. RESPONSIBILITIES: Daily interface with attorneys, visiting attorneys and teams to manage requested administrative support tasks and act as a liaison between billing partner and team members including paralegals.
Medical Secretary - Belmont - Front Desk Beth Israel Lahey HealthMedical Secretary - Belmont - Front DeskBelmont, CaliforniaActual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Thorough knowledge of medical terminology required, excellent typing/computer skills, normally acquired through the completion of an Associate's degree in a medical secretary program or equivalent.
Secretary III (NWS 00913) North Wind GroupSecretary III (NWS 00913)LIVERMORE, CA$31.71Prepare, keyboard, edit, format, and finalize letters, memorandums and reports, presentation materials, and documents including complex graphics; gather, select, and compile information from various sources for reports and presentations; generate correspondence on own initiative and compose correspondence for management's signature. NWS executes and manages a wide range of technical services such as environmental investigation and restoration, construction, demolition, radioactive and hazardous waste management, public communication/involvement, information management, health and safety, industrial hygiene, and emergency response/HAZMAT services.
Litigation Secretary Adams & Martin GroupLitigation SecretarySan Francisco, California$30–$35 / hourThe role of Litigation Secretary requires a highly organized and detail-oriented professional who can adeptly manage the administrative and case-related tasks of litigation attorneys. Prepare, format, proofread, and file litigation documents including pleadings, motions, discovery, and correspondence.
Litigation Secretary - Complex Defense Litigation Adams & Martin GroupLitigation Secretary - Complex Defense LitigationOakland, California$100,000–$114,000Our client is seeking an experienced Litigation Secretary to support attorneys handling high‑end, complex litigation. If you enjoy supporting attorneys with exciting and complex litigation cases, this is the role for you!
Litigation Secretary, Temp-To-Hire - San Francisco Adams & Martin GroupLitigation Secretary, Temp-To-Hire - San FranciscoSan Francisco, California$33–$35 / hourThe role is ideal for a proactive, detail‑oriented legal professional who thrives in a fast‑paced law firm environment, has a strong understanding of litigation procedures and deadlines, and enjoys being an integral part of a collaborative team. This full‑time, fully onsite position provides comprehensive administrative and litigation support to attorneys handling complex civil litigation matters.
Litigation Secretary- Occasional In Office Days! Adams & Martin GroupLitigation Secretary- Occasional In Office Days!San Francisco, California$80,000–$92,000A respected mid‑sized law firm is hiring an experienced Litigation Legal Secretary to support a busy, high‑level litigation desk. If you're an experienced litigation secretary who wants flexibility without giving up challenging work, apply now.
Litigation Legal Secretary- 3096108 AMS StaffingLitigation Legal Secretary- 3096108San Francisco, CaliforniaThe Legal Secretary always maintains a professional demeanor and appearance and works with clients, co-workers, and others in a cooperative, pleasant, and respectful manner. The Legal Secretary must also be able to handle the demands and pressures of a fast-paced environment, handle detail-oriented tasks and can handle multiple projects simultaneously.
NewLegal Practice Coordinator - Corporate & Securities (Legal Secretary) Pillsbury Winthrop Shaw PittmanLegal Practice Coordinator - Corporate & Securities (Legal Secretary)San Francisco, CA$105,000–$125,000 / yearEmerging Technology (Generative AI)Generative AI: Demonstrated familiarity with and ability to use generative AI tools (e.g., Microsoft Copilot, ChatGPT, or firm‑specific legal AI platforms) for ethical, administrative, and document‑related tasks,Drafting routine correspondence. Core Competencies & ProfessionalismAttention to Detail: Exceptional attention to detail and organizational precision crucial for accurate version control, file management, and tracking complex corporate transaction documents.
Legal Practice Coordinator – Corporate & Securities (Legal Secretary) Pillsbury Winthrop Shaw PittmanLegal Practice Coordinator – Corporate & Securities (Legal Secretary)San Francisco, California$105,000–$125,000 / yearGenerative AI: Demonstrated familiarity with and ability to use generative AI tools (e.g., Microsoft Copilot, ChatGPT, or firm-specific legal AI platforms) for ethical, administrative, and document-related tasks, including: Drafting routine correspondence. Draft, format, proofread, and revise complex legal documents, including board minutes, corporate resolutions, governance documents, contracts, agreements, and closing documents.
Legal Practice Coordinator – Litigation (Legal Secretary) Pillsbury Winthrop Shaw PittmanLegal Practice Coordinator – Litigation (Legal Secretary)San Francisco, CaliforniaThe successful candidate will support multiple attorneys by managing competing priorities, tracking critical deadlines to ensure timely court filings, and representing the firm with excellence when interacting with clients and officials. The San Francisco office of Pillsbury Winthrop Shaw Pittman LLP is seeking a highly organized and diligent Legal Practice Coordinator (formerly Legal Secretary) to support our Litigation department.
Senior Litigation Secretary - Silicon Valley Adams & Martin GroupSenior Litigation Secretary - Silicon ValleyRedwood City, California$90,000–$115,000You'll be a key partner in keeping legal operations running smoothly-supporting attorneys, enhancing team efficiency, and ensuring every detail is handled with precision. This role plays a critical part in ensuring accuracy, compliance, and efficiency across legal document preparation, court filings, and office operations.
Legal Secretary - Transactional New Allen Matkins Website TemplateLegal Secretary - TransactionalSan Francisco, CaliforniaFor nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. The Legal Secretary maintains a general knowledge of the Firm’s practice areas and a specialized knowledge of the assigned attorneys’ practice area(s) and clients.
Litigation Secretary - SF (temp to hire) Adams & Martin GroupLitigation Secretary - SF (temp to hire)San Francisco, California$35–$42 / hourThis is an excellent opportunity for an experienced litigation professional looking for a well-compensated onsite role in San Francisco. We are seeking an experienced Litigation Secretary for a replacement assignment in San Francisco.
Senior Litigation Secretary Adams & Martin GroupSenior Litigation SecretarySan Francisco, California$95,000–$105,000This role is ideal for someone who thrives in a high‑intensity environment and brings strong organizational skills, impeccable attention to detail, and deep experience with state and federal filings. Prepare documents for state and federal court filings, including pleadings, motions, discovery, letters, and related materials.
Transactional Legal Secretary Adams & Martin GroupTransactional Legal SecretarySan Francisco, California$80,000–$110,000We are working with a respected law firm seeking a Transactional Legal Secretary to support a busy group of attorneys handling sophisticated matters in real estate, corporate, and finance practice areas. This is an excellent opportunity for an organized, detail‑oriented legal professional who enjoys working in a fast‑paced transactional environment.
Litigation Paralegal/Legal Secretary - Family Law, SF Adams & Martin GroupLitigation Paralegal/Legal Secretary - Family Law, SFSan Francisco, California$35–$50 / hourThis role is ideal for an experienced legal secretary or litigation assistant looking to transition into a paralegal‑level position with hands‑on responsibility, mentorship, and exposure to substantive legal work. Interest in developing paralegal skills, including case management, drafting legal documents, organizing discovery, and assisting with trial or hearing preparation.
Litigation Legal Secretary- 3615148 AMS StaffingLitigation Legal Secretary- 3615148San Francisco, CaliforniaA mid‑sized law firm is seeking an experienced Litigation Legal Secretary to provide comprehensive administrative and document support to a team of attorneys. The Legal Secretary will support multiple attorneys with a wide range of administrative, organizational, and document‑production responsibilities.
Secretary Challenger SchoolSecretarySaratoga, CAAt Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This assessment must be completed within 72 hours in order for your application to be considered complete.
Litigation Secretary, San Francisco - Hybrid Schedule Adams & Martin GroupLitigation Secretary, San Francisco - Hybrid ScheduleSan Francisco, California$90,000–$100,000This direct hire opportunity offers a hybrid schedule and is well suited for an experienced litigation professional who is highly organized, team oriented, and comfortable working in a collaborative environment while supporting attorneys with active caseloads. Work directly with attorneys to manage workload, case progression, and daily priorities.
IP Litigation Secretary/Legal Assistant Adams & Martin GroupIP Litigation Secretary/Legal AssistantMenlo Park, California$110,000–$130,000The ideal candidate has strong knowledge of California State and Federal court procedures, exceptional organizational skills, and the ability to manage complex litigation tasks from filing to trial. We're assisting our client that's seeking an experienced IP Litigation Secretary / Legal Assistant to support attorneys in fast‑paced intellectual property litigation.
Litigation Secretary - San Jose Adams & Martin GroupLitigation Secretary - San JoseSan Jose, California$100,000–$115,000Our client, a well-established San Jose law firm, is seeking an experienced Litigation Secretary to support a busy team of attorneys. Draft, format, and finalize legal documents, including pleadings, briefs, TOA/TOC, and correspondence.