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The Associate Vice Chancellor's portfolio oversees multiple concurrent, high-visibility initiatives operating across SUNY campuses and system offices, including the Academic Momentum Campaign, the management and expansion of SUNY ASAP|ACE, the Office of Higher Education in Prison (OHEP), and cross-functional work requiring regular collaboration with Institutional Research and Data Analytics, the Budget Office, campus leadership teams, private funders, and external agencies. The State University of New York (SUNY) seeks a Special Assistant to provide dedicated operational support for systemwide student success initiatives coordinated through the Associate Vice Chancellor for Student Success and Transformational Initiatives within the Office of Student Success.

YEAR

Job Description: The State University of New York (SUNY) seeks a Special Assistant to provide dedicated operational support for systemwide student success initiatives coordinated through the Associate Vice Chancellor for Student Success and Transformational Initiatives within the Office of Student Success. The Associate Vice Chancellor's portfolio oversees multiple concurrent, high-visibility initiatives operating across SUNY campuses and system offices, including the Academic Momentum Campaign, the management and expansion of SUNY ASAP|ACE, the Office of Higher Education in Prison (OHEP), and cross-functional work requiring regular collaboration with Institutional Research and Data Analytics, the Budget Office, campus leadership teams, private funders, and external agencies. The position operates within a fast-paced system administration environment supporting multiple concurrent initiatives with established timelines and external coordination requirements. The Special Assistant will contribute to the preparation and organization of materials used for planning, implementation, and reporting activities, and will assist in supporting work that involves collaboration among campuses, system offices, and external partners. Key Responsibilities: <ul><li>Develop and prepare presentations, briefing materials, reports, and supporting documents for meetings with SUNY leadership, campuses, and external partners. </li><li>Draft and refine written materials such as scripts, summaries, guidance documents, internal communications, and draft messaging, organizing supporting content as needed. </li><li>Prepare agendas and background materials for meetings and working sessions; maintain associated planning calendars, key dates, and related project information to support ongoing coordination. </li><li>Maintain organized project materials, templates, and reference materials supporting activities within Student Success and Transformational Initiatives. </li><li>Assist in preparing recurring updates and progress summaries used to brief internal leadership. </li><li>Support planning and preparation for webinars, convenings, and cross-campus meetings, including development of related materials. </li><li>Collaborate with staff across SUNY System Administration offices to incorporate data, program updates, and policy information into presentations, reports, and communications materials. </li><li>Provide scheduling and logistical support related to meetings and activities connected to the Associate Vice Chancellor's work. </li></ul>Requirements: Minimum Qualifications:<ul><li>Bachelor's degree from an accredited institution. </li><li>Minimum of four (4) years of relevant professional experience supporting projects, programs, or administrative operations. </li><li>Demonstrated experience preparing presentations, reports, and written materials for professional use. </li><li>Strong writing, editing, and organizational skills with careful attention to detail and accuracy. </li><li>Ability to manage multiple assignments simultaneously and meet established deadlines in a fast-paced environment. </li><li>Proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook. </li></ul>Preferred Qualifications:<ul><li>Experience working in higher education, government, or a large nonprofit organization. </li><li>Experience preparing materials for senior leadership or executive audiences. </li><li>Familiarity with system-level or multi-campus programs. </li><li>Demonstrated ability to synthesize information from multiple sources into clear and well-structured materials. </li></ul>Additional Information:<ul><li>Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position. </li><li>Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $56,000-$62,000 annually. </li><li>The state title for this position is Staff Assistant (SL-2) and is part of the United University Professions Union. </li><li>Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information. </li></ul>SUNY System Administration Benefits SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include: <ul><li>Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement. </li><li>Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles. </li><li>Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category. </li><li>Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations. </li><li>Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position. </li></ul> Explore our full benefits offerings here: www.suny.edu/benefits Application Instructions: Interested candidates are invited to apply online. For full consideration, applicants must submit a cover letter, resume, and three professional references through Interview Exchange. The review of applications will begin immediately and continue until the position is filled. State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

SUNY

Special Assistant for Student Success and Transformational Initiatives

Budgeting

Calendar Management

Campaigns

Compensation and Benefits

Cross-Functional

Data Analysis

Detail Oriented

Editing

Genetics

Government

Higher Education

Leadership

Materials Planning

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Military

Nonprofit

Operational Support

Organizational Skills

Presentation/Verbal Skills

Retirement Plan

Scripting (Scripting Languages)

Systems Administration/Management

Time Management

Tuition Fees

Webinar

Writing Skills

IRecruitee

In addition to clerical support, the Administrative Assistant will assist the Continuing Education Department with supporting the student enrollment process, preparing student records, and supporting the College in achieving overall retention and enrollment goals. Foundedin 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more.

HOUR

DescriptionUnlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Foundedin 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more.Location: Albany, New YorkPart Time - Day HoursContinuing Education Administrative AssistantPosition Status : Non-exemptWork Hours: Mon–Fri. Ability to work some evenings and Saturdays; Secondary holidays may be a scheduled workday. 20 – 29 hours weeklyReportsTo : Continuing Education ManagerLocation : Albany, NYPosition DescriptionSummary:The Online Continuing Education Administrative Assistant works independently, performing a wide range of complex and confidential administrative and clerical support duties. This position requires excellent communication and interpersonal skills, reliable customer service, and the ability to provide information to a wide range of internal and external contacts. In addition to clerical support, the Administrative Assistant will assist the Continuing Education Department with supporting the student enrollment process, preparing student records, and supporting the College in achieving overall retention and enrollment goals.Essential Duties and Responsibilities:<ol><li>Registration/Scheduling : Creation and management of semester and yearly class student schedules, including all changes, in an accurate and timely manner. Registration and scheduling data entry for new, and continuing students. Review new student files for compliance. Create and maintain student records in CRM, BANNER, and electronic files. Ordering books for students in a timely manner. Makes recommendations to improve processes.</li><li>Reporting : Manages reports for coordinators and sales reps, such as attendance, and payment plans. Assist in student outreach to support additional CE markets, as needed.</li><li>Manage Student Accounts : Creates necessary documentation for student to obtain funding with stakeholders and manages funding spreadsheet and for other markets (as needed). Assist with managing of student payment plans, late payments, and bad debt.</li><li>Customer Service : Provides customer service through reviewing, assessing, routing, answering, and monitoring follow-up action steps on all correspondence (phone, mail, email, text, chat). May be required to provide phone coverage during peak periods. Aids all new students for Blackboard navigation support. Report to coordinators and reps the status of the newly enrolled student's orientation progress.</li><li>Technical Applications : Uses multiple technical applications, including MSOffice (Word, Excel, PowerPoint), database management, graphics, electronic calendar, email via Outlook, LMS and other technical applications.</li></ol>Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.College Competencies:<ul><li>Accountability—Takes ownership</li><li>Brand Ambassadorship—Understands our brand and messages it to the students</li><li>Embracing Change—Adapts to changing circumstances by accepting and responding positively to different ideas and approaches.</li><li>Values—Recognizes the impact of the position on others and acts consistent with BSC core values to ensure positive outcomes</li><li>Accuracy & Timeliness—Shows careful attention to details for all departmental work and commits few errors.</li><li>Communication with Customer Focus—Communicates openly and honestly with students and associates and presents information in a clear and concise manner, both orally and in writing.</li><li>Manages/Organizes Priorities - Takes initiative and utilizes resources to ensure priorities are met promptly and corrects problems as they arise.</li><li>Profession-related Acumen—Adheres to BSC policies and procedures objectively and consistently and respects and maintains confidentiality.</li></ul>Key Competencies and Skills:<ul><li>Verbal and written communication skills</li><li>Listening skills</li><li>Problem analysis and problem-solving</li><li>Customer service orientation</li><li>Organizational skills</li><li>Attention to detail</li><li>Judgment</li><li>Adaptability</li><li>Teamwork</li><li>Stress tolerance</li><li>Resilience</li></ul>Qualifications:<ul><li>Associate degree required</li><li>1-2 years of experience in an administrative role</li><li>Ability to learn curriculum requirements, course content and necessary pre-requisites within each program offered</li><li>Internet Savvy with multiple browsers</li><li>Ability to function effectively as part of a team to meet overall campus goals</li><li>Familiar with Microsoft Office product, especially Excel</li></ul>Preferred qualifications:<ul><li>Bachelor's degree preferred</li></ul>Physical Demands and Work Environment:Position requires standing or sitting in a stationary position as well as the occasional need to lift, carry, push, and/or move objects up to 10 pounds.Position also requires the use of computer technology/equipment.Position requires the ability to hear conversations and receive information in person and over the telephone.Position requires the ability to convey detailed and essential instructions or ideas accurately, loudly, or quickly.This is a Part-Time hourly position with a salary range of: $19.00 - $21.00 hourly - 20-29 hours weeklyPlease note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate's actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. At Bryant & Stratton College, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Information about the total compensation package for this position will be provided during the interview process. All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics (“protected characteristics”).  Bryant & Stratton College is an Equal Opportunity Employer.QualificationsSkillsRequired<ul><li>Communication: Advanced</li></ul>BehaviorsRequired<ul><li>Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li></ul>MotivationsRequired<ul><li>Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization</li></ul>EducationRequired<ul><li>Associates or better</li></ul>Licenses & CertificationsRequired<ul><li>Added to Application</li></ul>ExperienceRequired<ul><li>1-2 year: • 1-2 years of experience in an administrative role</li></ul>Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights ( notice from the Department of Labor.

Bryant &amp; Stratton College has been educating students for over 160 years and with 18 ground campuses and an online division we continues to grow! Bryant &amp; Stratton College is an industry leader with a long history of providing students with a solid educational foundation and path to success! As one of the United States&rsquo; oldest and largest private career colleges, our mission is to provide a personalized career education and experience leading to a high demand profession so graduates are prepared for their career and life pursuits. As an educational institution, Bryant &amp; Stratton College supports the concept of lifelong learning and competency development. As an employer, we take great pride in associate development and foster a culture of learning and accountability where associates have an opportunity to realize their full potential. Because of this, associates have the opportunity to grow, earn organizational responsibility based on merit, and contribute to the true success of the college and our students. Bryant &amp; Stratton College&rsquo;s ability to continue to be a leader in career education is a direct result of the people chosen to be part of the student and stakeholder experience. Whether you&rsquo;re based at one of our 18 Campuses, Online Education Division, Professional Skills Centers or the College&rsquo;s Headquarters (System Office) you&rsquo;ll have a fantastic opportunity to impact the lives of students in a positive way by using your expertise, knowledge and passion to support our mission. Come join an employer who offers a dynamic, professional and rewarding work environment with a comprehensive benefits package that includes, competitive salaries, medical/dental/vision insurance, generous vacation/holidays, 401K, as well as company paid college tuition for associates and family. Bryant &amp; Stratton College is an Equal Opportunity Employer

Bryant & Stratton

Continuing Education Administrative Assistant - Part Time

Administrative Skills

Blackboard

Communication Skills

Customer Relations

Customer Relationship Management (CRM)

Customer Support/Service

Data Entry

Database Administration

Documentation

Educational Administration

Funding

Graphic Design

Graphics

Healthcare

Interpersonal Skills

Legal

Microsoft Product Family

Online Chat

Online Training

Past Due Accounts

Process Improvement

Record Keeping

Sales

Spreadsheets

Telephone Skills

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Special Assistant for Student Success and Transformational InitiativesSUNY

Continuing Education Administrative Assistant - Part TimeBryant & Stratton

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