EducationHighschool diploma or GEDBachelor's degree in business, communications, or a related field a plus SkillsAbility to communicate information and ideas in writing, in person, and over the phone in a clear and concise mannerStrong documentation, communication, organization and time management skillsFamiliarity with project mangemetn or spreadsheet softwareAbility to work on a team, maintain a positive attitude, and be open to learningMust excel in a fast-paced, demanding, and continuously changing environmentShould be comfortable taking initiativeMust have excellent attention to detail Experience1 to 3 years of administrative, assistant, or project support experienceExperience with A/V system integration a plus Responsibilities and DutiesAssist project managers in:Managing project scope, project schedule, and project costs including the preparation and submission of change ordersPreparing reports regarding status of projects for clients and managementTracking and communicating client schedules to the internal teamEnsuring both internal and external deliverables meet contract requirements and deadlinesCoordinating internal resources and third parties/vendors through the project life cyclesMaintaining relationships with clients, contractors, and vendorsCreating and maintaining comprehensive project documentationAssist Account Executives in:System processing for business opportunities, proposals and new sales contracts Creating and maintaining project templatesMaintain sales databases, track accounts, and process purchase orders and invoicesAssist Engineering with building schedule of work structuresPrepare equipment listsCreate and coordinate purchase requisitionsCollaborate with warehouse manager on equipment rentals as instructed by management, ensuring timely delivery and returnAssist with billing processes, including submitting invoices, managing revisions, and troubleshooting any discrepancies or issues that ariseRegularly correspond with all team members to maintain clear communication on general status and high-risk items, report and escalate to managementAssist Service Manager with coordination of service calls, related system processing and maintaining service assets This includes assisting various teams including Sales, Project Management, Engineering, and Finance with a broad spectrum of tasks throughout the lifecycle of the project.