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We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management. This is a “right-hand operator” position designed for someone who can think, act, and solve problems independently while keeping up with a high-energy, fast-moving environment.

<p/><h3>Executive Assistant / Life Manager (Founder Support – Hybrid Personal + Business)</h3><ul><li>Location: Buffalo, New York, USA (On-site + Local Travel Required | Relocation Supported)</li><li>Working Hours: 7:00 AM – 5:00 PM (Flexibility + On-Call Availability Required)</li><li>Employment Type: Full-time (1099)</li><li>Compensation: $60,000 – $85,000 USD annually</li></ul><h3>Role Overview</h3><p>We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management.</p><p>This is not a traditional EA role. This is a “right-hand operator” position designed for someone who can think, act, and solve problems independently while keeping up with a high-energy, fast-moving environment.</p><p>You will act as a gatekeeper, executor, and problem-solver, managing everything from daily logistics and errands to business coordination and communication filtering.</p><p>The ideal candidate is highly intelligent, proactive, organized, and resourceful, with the ability to figure things out quickly without constant direction.</p><h3>Key Responsibilities</h3><h3>Executive & Personal Support</h3><ul><li>Manage day-to-day errands, logistics, and scheduling</li><li>Coordinate school drop-offs/pickups and activities for children</li><li>Handle purchases, bill payments, and household coordination</li><li>Prepare morning routines (light meal prep, coffee, shakes, etc.)</li><li>Act as a life manager, reducing the founder’s time spent on non-essential tasks</li></ul><h3>Business Support & Operations</h3><ul><li>Monitor and manage email inbox and communication flow</li><li>Filter, prioritize, and respond to messages, requests, and tasks</li><li>Coordinate with internal team, leadership, and partners</li><li>Assist with inventory coordination and operational follow-ups</li><li>Ensure tasks are completed quickly and efficiently across teams</li></ul><h3>Communication & Gatekeeping</h3><ul><li>Act as a central communication hub between the founder and team</li><li>Join or manage text/email threads, ensuring nothing is missed</li><li>Push only high-priority, relevant information to the founder</li><li>Follow up aggressively to ensure execution and closure of tasks</li></ul><h3>Problem Solving & Execution</h3><ul><li>Take ownership of day-to-day problems and requests</li><li>Identify solutions without needing step-by-step instructions</li><li>Handle issues independently when possible</li><li>Escalate only when necessary with clear, structured context</li></ul><p><strong>Requirements</strong></p><p/><h3>Required Experience</h3><ul><li>3–5+ years as an Executive Assistant, Personal Assistant, or Life Manager</li><li>Experience supporting busy founders, executives, or high-net-worth individuals</li><li>Proven ability to manage both personal and business responsibilities</li><li>Strong experience in fast-paced, high-demand environments</li><li>Demonstrated ability to work independently with minimal guidance</li></ul><h3>Tools & Systems</h3><p>Required:</p><ul><li>Google Workspace (Gmail, Calendar, Docs)</li><li>Basic tech proficiency (file management, systems navigation)</li></ul><p>Nice to Have:</p><ul><li>Project management tools (Asana, ClickUp, Monday)</li><li>CRM or operational tools (e.g., GoHighLevel)</li><li>Familiarity with automation or AI tools</li></ul><h3>Additional Requirements</h3><ul><li>Must be based in or willing to relocate to Buffalo, NY</li><li>Valid driver’s license and ability to run local errands daily</li><li>Comfortable working in a hybrid environment (home, office, travel locally)</li><li>Female candidates preferred due to family-related responsibilities</li></ul><p/><p/><p><strong>Benefits</strong></p><ul><li><strong> Compensation: $60,000 – $85,000 USD annually</strong></li></ul><h3>Why Join</h3><p>This is a high-impact, high-trust role working directly with a founder in a growing business.</p><p>You will gain exposure to:</p><ul><li>Business operations & decision-making</li><li>High-level problem solving</li><li>Executive-level communication</li></ul><p>Potential growth into Chief of Staff / Operations leadership roles</p>

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