Follow the interview with a thank-you note

You just got back from the interview. Now get out your pen and paper to separate yourself from the pack.

Follow the interview with a thank-you note

Your interview thank-you note should be timely.

The thank-you letter after an interview is a necessary tool for any job-hunting strategy. But should you send your post-interview letter by email or snail mail, handwritten, or typed? In today's fast-paced world, the question baffles even the most sophisticated job hunters. You know you need to express gratitude for being considered for the position, so use these guidelines to determine exactly you how to go about sending your interview thank-you note. 

Email thank-you notes

How did the company initially contact you? If you have always corresponded with people there via email for setting up the interview, answering certain questions and so on, then by all means send an email thank-you note as soon as you return from an interview. However, make sure to follow it up with a typed note to show that you are not Mr. or Ms. Casual. Email thank-you notes have one clear advantage over their snail mail counterpart: They can put your name in front of the interviewer on the same day—sometimes within hours—of your interview.

Snail mail

If the company you met with is formal and traditional, use snail mail to send your interview thank-you note.

Should it be handwritten or typed? Typed is the standard reply. Not only will you show that you are business-like, you'll also prove that you know how to put together the salutation, format a letter and sign off. And for some positions, such as administrative assistant, hiring managers would want to know that you can do this, since writing letters for your boss could be a big part of your job.

Handwritten notes are appropriate if you'd like to extend your thanks to others in the office who you felt helped you out. For example, if a receptionist, assistant, office manager or another person involved with the interviewing process was especially helpful—say they took you to lunch or guided you from office to office during the interviewing process—then a handwritten note is a nice gesture to show your appreciation.

What to say in your thank-you note

What you say and how you say it are even more important than the manner in which you send it. A standard thank-you note should accomplish several things:

  • Thank the person for the opportunity to interview with the company.
  • Plug your skills: "The job is a good fit for me because of XYZ and my past experience in XYZ."
  • Finally, recap some of the conversational highlights.

Interviewers have short memories. A thank-you letter is your final chance to make yourself stand apart from all of the others who want the same position.

Make all the right moves

Sending an interview thank-you note is one of many steps in the job search process. If you're unprepared, it can feel like an obstacle course of herculean intensity. But it doesn't have to. Want to know the insider scoop? Join Monster for free today. As a member, you'll get interview insights, career advice, and useful job search tips sent directly to your inbox. You'll learn how to take advantage of every stage of the job search—from writing your resume to nailing the interview to negotiating an offer—so that you're never left guessing what next step to take.