Admin Services Coordinator II #26-27673

San Francisco, CA

Instant Apply

2 days ago

Job Description

Duration: 3 Months with possible extension

Summary:
As an Administrative Services Coordinator, you will provide administrative support to a department or manager. You’ll answer, screen and forward telephone calls, greet customers and resolve customer complaints.
This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

Responsibilities:

Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
Issue visitor's passes, validate parking and maintain guest logs.
Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
Interact with vendors for events and coordinate setup in conference rooms.
Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Impact through clearly defined duties, methods, and tasks are described in detail
Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications:

High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Interview Process: 1 virtual and/or 1 in-person

Years of Experience: 2-4 years

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

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#LI-AS140

Numbers & Facts

Location

San Francisco, CA

Skills

Administrative Skillsunmatched
Business Operationsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Conference Managementunmatched
High School Diplomaunmatched
Marketing/Sales Collateralunmatched
Mathematicsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Product Familyunmatched
Microsoft Wordunmatched
Organizational Skillsunmatched
Problem Solving Skillsunmatched
Procedure Developmentunmatched
Process Managementunmatched
Reporting Skillsunmatched
Research Skillsunmatched
Resolve Customer Issuesunmatched
Telephone Skillsunmatched
Voice Mailunmatched

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