Administrative Analyst 1 4P/194

Location- Birmingham, AL

Contract -5 months

Position Summary

The Administrative Specialist is responsible for supporting the smooth and efficient operations of the department by performing a broad range of administrative, organizational, and compliance tasks. This role requires excellent attention to detail, strong communication skills, and a high level of professionalism in all interactions. The position also promotes and upholds a safe and collaborative work environment.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support for department leadership and directors, including:

  • Calendar management

  • Travel arrangements

  • Expense report reconciliation

  • Coordination of meetings and events, including catering and room set-up/breakdown

• Serve as a point of contact for internal and external communication, ensuring professional and prompt responses.

Compliance & Records Management

• Process government timesheets and procurement card reports in a timely and accurate manner.

• Maintain organized records and ensure compliance with Southern Company’s administrative, accounting, and regulatory procedures.

• Assist with invoice submission, purchasing, and procurement support, working closely with the Procurement Specialist.

Office Operations

• Monitor and maintain inventory of office and breakroom supplies.

• Coordinate with building services and vendors as needed to support facility-related needs.

• Provide backup support to other administrative staff during absences or peak work periods.

• Perform ad hoc administrative tasks as assigned.

Required Skills & Qualifications

• High proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

• Strong verbal and written communication skills.

• Demonstrated ability to manage multiple tasks and prioritize effectively.

• Exceptional attention to detail, organizational abilities, and time management.

• Professional demeanor with a commitment to confidentiality and discretion.

• Ability to work independently while maintaining team collaboration.

• Experience coordinating travel, events, and financial reporting in a corporate environment.