Administrative Assistant 2

ADMINISTRATIVE ASSISTANT 2, School of Engineering Dean's Office, to provide comprehensive administrative, event, and office support to the Executive Assistant and Dean. Will coordinate and support Dean's Office meetings and events, including Engineering Council, special visits, SAGE/Grad SAGE, DAC, luncheons, and strategic initiatives; reserve space, schedule presenters, order refreshments, prepare materials, manage invitations/RSVPs, and provide onsite support; serve as an information resource on event and room-use policies; manage conference room calendars, booking procedures, and access; receive guests and provide professional front-office support; maintain common spaces, conference rooms, kitchen areas, and Dean's Office suites; submit and follow up on Facilities work orders; respond to inquiries requiring knowledge of Dean's Office and School policies and procedures; answer phones, distribute mail, photocopy, conduct searches, and provide clerical support; order supplies and equipment; process journal vouchers, requisitions, purchase orders, invoices, Procurement Card transactions, FRCs, and travel reimbursements; compose and edit correspondence and documents; create PowerPoint presentations using SoE branding; coordinate mailings and event communications; schedule appointments, meetings, and domestic/international travel; provide backup support for Dean's calendaring and other administrative assistants; assist with orienting staff and visitors; maintain filing systems; troubleshoot office technology issues with IS&T; support business process improvements; and handle confidential matters with discretion.