Administrative Assistant - Achievement First

Weekly hours: 20

Schedule: Monday - Friday, 9 AM - 1 PM

Pay rate: $22.00/hr - $24.00/hr

SUMMARY:

As a core member of the team, the Administrative Assistant will be responsible for management and coordination of supportive services for the Facility Manager and staff. As an Administrative Assistant, you will interact with professionals throughout the organization. In this role, you will report to the Facility Manager.

RESPONSIBILITIES:

• Plan, direct and supervise office support services for the department, including organization of the office, ensuring efficient procedures, mail procedures, filing systems, invoice documentation, telephone, computers, and ensures that all systems are operational and records are up to date.
• Manages the work order system by organizing and complying with client electronic filing systems.
• Responsible for scheduling staff via our WinTeam system.
• Responsible for payroll to include submitting proper HR paperwork to the corporate office.
• Assists Facility Manager to ensure department compliance to company policies and procedures.
• Maintenance of inventory with respect to office supplies and company forms, etc. for project team use.
• Involvement with facilities planning, preventative maintenance and custodial operations as needed or requested.
• Involvement in the dispatch of custodial personnel as needed or requested.
• Assists Facility Manager with ordering of maintenance supplies, and/or other equipment as requested.
• Contract compilation for vendors and tracks process completion.
• Assists with employee trainings to include overseeing Core 6 safety training and ensures safety compliance.
• Implement and update employee badge system and ensure employees are trained on the timeclocks.
• Serves as a member of the implementation team for new account setups and trains new employees on their job requirements.
• Participation in job fairs and recruiting events.
• Visits sites when needed.
• Additional duties as required.

KNOWLEDGE AND SKILLS:

• Must be able to maintain confidentiality and practice discretion at all times and in all areas.
• Must have excellent communication skills and customer service skills, including strong writing, speaking, and listening skills.
• Detail oriented with excellent organizational skills, able to multi-task and work in a fast-paced environment.
• Excellent computer skills and above average knowledge of office software packages to include but not limited to Microsoft Office, Excel and Word.
• Ability to operate standard office equipment such as copy machines, personal computers, scanners, and other office equipment.
• Solid attention to detail.
• Data entry skills for work order system.
• Confident positive attitude.
• Must be a team player.

REQUIREMENTS

• High school diploma/GED required; college preferred.
• Bilingual preferred (Fluent in Spanish and English)
• Minimum of 2 years of office experience.
• Must possess a valid driver's license and have the ability to travel locally with minimal notice.