Administrative Assistant

Administrative Assistant

Location: Irvine, CA
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Pay Rate: $23.00/hour

Position Overview

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations in a fast-paced professional environment. The ideal candidate will have strong communication skills, excellent multitasking abilities, and a customer-focused mindset. This role plays a key part in ensuring smooth office workflow and providing administrative support to various departments.

Key Responsibilities

• Answer and direct incoming phone calls and emails
• Greet visitors and provide professional front-desk support
• Manage calendars, schedule meetings, and coordinate appointments
• Perform data entry and maintain accurate records and files
• Prepare reports, correspondence, and other business documents
• Process purchase orders, invoices, and other administrative paperwork
• Assist with order entry and customer support inquiries
• Coordinate shipments, packing lists, bills of lading, and related documentation
• Maintain office supplies inventory and place orders as needed
• Support managers and team members with administrative projects
• Ensure confidential information is handled professionally and securely

Qualifications

• 1+ years of administrative, office support, customer service, or related experience
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to prioritize tasks and work independently
• Accurate data entry and attention to detail
• Experience with ERP, CRM, or order management systems is a plus

Benefits

• Competitive pay at $23.00 per hour
• Stable Monday-Friday schedule, 8:00 AM-5:00 PM
• Opportunity for growth and professional development
• Collaborative and team-oriented work environment