Administrative Assistant (Level III)

Position Title: Administrative Assistant
Pay Rate: $20.77/hr on W2
Location: 401 N. Tryon Street, Charlotte, NC 28255
Work Arrangement: Hybrid – 3 days onsite and 2 days remote per week
Contract Duration: 12 months
Target Start Date: ASAP

Position Summary:

The Administrative Assistant (Level III) provides comprehensive, confidential administrative support to management and executive-level leadership. Responsibilities include extensive calendar management, travel coordination, expense processing, information gathering and reporting, and incoming mail management.

The role may also involve coordinating in-person meetings, organizing off-site events, and managing competing priorities, projects, and administrative activities. The ideal candidate is highly organized, detail-oriented, professional, and adaptable, with the ability to work independently and maintain a calm, positive demeanor in a fast-paced environment.

Key Responsibilities:

• Provide confidential administrative support to management and executive-level leadership.
• Manage complex calendars, schedule meetings, and coordinate competing appointments and priorities.
• Arrange business travel, process expense reports, and coordinate related administrative requirements.
• Gather, organize, analyze, and report information to support executive decision-making.
• Monitor and respond to incoming mail and other administrative communications.
• Coordinate in-person meetings, off-site events, and other business activities.
• Communicate professionally with internal teams, senior executives, and external stakeholders.
• Handle sensitive information with discretion, integrity, and strict attention to confidentiality.
• Resolve scheduling conflicts, address administrative issues, and support a productive and professional work environment.
• Utilize Microsoft Office and internal business systems to manage administrative tasks and maintain accurate records.
• Support office administration, facilities coordination, visitor access, and other related services as needed.

Required Qualifications:

• Prior experience as an Executive Administrative Assistant or comparable experience providing advanced administrative support.
• Demonstrated experience supporting executives or senior-level management and managing multiple competing priorities.
• Exceptional written and verbal communication skills, with the ability to build relationships and communicate effectively with internal stakeholders and executive leadership.
• Excellent organizational, time management, and prioritization skills.
• Ability to work independently, multitask, and perform effectively under pressure and tight deadlines.
• Strong attention to detail and the ability to handle confidential and sensitive information with the highest degree of integrity.
• Professional executive presence and strong interpersonal skills, with a calm, positive, and polished demeanor.
• Strong problem-solving skills and the ability to resolve issues, manage conflicting objectives, and diffuse challenging situations professionally.
• Advanced proficiency in Microsoft Outlook and other Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience with corporate administrative systems, including Concur, Ariba/eRequest, corporate travel services, MyFacility, and visitor access systems.
• Professional phone etiquette and polished written communication.
• Ability to thrive in a fast-paced environment while maintaining accuracy, flexibility, and a strong work ethic.
• Ability to interact confidently and professionally with senior management in demanding situations.

At Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer:

• Medical Coverage – HDHP, PPO, and Surest plan options
• Minimum Essential Coverage (MEC)
• Dental Insurance
• Vision Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Life & AD&D Insurance
• Critical Illness Insurance
• Accident Insurance
• Employee Assistance Program (EAP)

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