Administrative Assistant

Administrative Assistant

St Louis, MO, US, 63118-1412 The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary Location: St. Frances Cabrini Academy Employment Type: Full-Time

Job Summary St. Frances Cabrini Academy is seeking a dedicated and mission-driven Administrative Assistant to support the daily operations of our vibrant Catholic school. This role is ideal for someone who is highly organized, welcoming, and committed to serving students, families, and staff in a faith-centered environment.

Position Overview

The Administrative Assistant serves as the primary point of contact in the school office, ensuring smooth communication, efficient workflow, and a warm, professional presence for all who enter the building. This position supports administrative processes, manages records, assists with scheduling, and provides essential operational support to the principal and faculty.

Key Responsibilities

• Greet and assist students, families, visitors, and staff with professionalism and hospitality.
• Manage incoming calls, emails, and office communication.
• Maintain student records, attendance, and required documentation.
• Support scheduling, calendar coordination, and school communications.
• Assist with preparing reports, letters, and school publications.
• Coordinate office supplies, materials, and general office organization.
• Support faculty and administration with clerical tasks and project needs.
• Uphold confidentiality and handle sensitive information with discretion.
• Assist with health room needs, student dismissals, and daily routines.
• Contribute to a positive, mission-aligned school culture rooted in Catholic values.

Qualifications

High school diploma required; associate degree or administrative training preferred. Prior experience in an office or school setting strongly valued. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency with computers, office software, and basic data entry. Ability to multitask, prioritize, and adapt in a busy school environment. Commitment to the mission and values of Catholic education. Professionalism, reliability, and a welcoming demeanor.

Ideal Candidate

The ideal candidate is warm, efficient, and service-oriented. They enjoy supporting others, maintaining order in a dynamic environment, and contributing to a school community where every child is known and valued. They bring initiative, patience, and a collaborative spirit to their work.

About St. Frances Cabrini Academy St. Frances Cabrini Academy is a welcoming Catholic school dedicated to academic excellence, faith formation, and the holistic development of every child. We value community, service, and a deep commitment to nurturing students' gifts in a supportive and diverse environment.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.