Administrative Assistant

Administrative Assistant Legal and Compliance
Financial Services Industry
Mid-Senior Level | 6 Years Experience Required | Bachelors Degree

Job Summary

We are seeking a dependable and detail-oriented Legal Administrative Assistant to provide part-time support to the Legal and Compliance team. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes.

Responsibilities

• Manage incoming mail, including opening, sorting, scanning, and distributing sensitive legal and operational documents
• Review incoming legal emails, upload digital files, and enter data into the legal order management system
• Enter and update case details in the litigation management system, maintaining accurate and up-to-date records
• Generate and distribute reports as requested by the Legal and Compliance team
• Prepare, edit, and organize legal and business documents
• Support ad hoc administrative and legal requests as needed
• Maintain secure handling of confidential materials at all times

Required Qualifications

• 6+ years of experience in administrative, legal, or executive assistant roles
• Bachelors degree required
• Strong proficiency with scanners, digital filing systems, and Google Workspace
• Knowledge of case and legal order management tools such as Safari and JIRA
• Demonstrated ability to handle confidential information with discretion
• Strong attention to detail, organizational skills, and reliability
• Experience supporting mail management, data entry, and legal administrative tasks

Work Schedule

• Part-time, 10 hours per week
• Onsite in San Jose, CA (Hybrid not applicable)
• Schedule: Monday, Tuesday, and Thursday

Work Environment

This role is onsite and requires professional interaction with the Legal and Compliance team. The position demands discretion, reliability, and a strong commitment to accuracy and confidentiality in daily responsibilities.