Administrative Assistant

Careerscape is recruiting a Temporary Administrative Assistant for our client, a logistics company based in San Jose. This role supports daily office operations during a period of increased administrative volume, with an anticipated assignment length of 8 to 12 weeks and potential for extension based on business needs.

The position involves handling front-office duties, coordinating schedules, and maintaining accurate records across multiple departments. The ideal candidate is organized, comfortable working in a fast-paced environment, and able to start within one to two weeks of offer acceptance.

This is an on-site position based at the client's San Jose office. Careerscape manages the full hiring process on behalf of our client, including onboarding and timesheet administration for the duration of the assignment.

Responsibilities

• Answer and route incoming phone calls and emails
• Schedule and coordinate meetings for department managers
• Maintain and update filing systems, both physical and digital
• Process incoming and outgoing mail and shipments
• Prepare basic reports and correspondence using Microsoft Office
• Order and track office supplies inventory
• Greet visitors and manage front desk sign-in procedures
• Assist with data entry into internal tracking systems

Requirements

• High school diploma or equivalent required
• Prior office or clerical experience preferred but not required
• Proficiency with Microsoft Word, Excel, and Outlook
• Strong verbal and written communication skills
• Ability to manage multiple tasks and meet deadlines
• Comfortable using standard office equipment
• Reliable attendance and punctuality
• Ability to pass a background check

Benefits

• Weekly pay
• Temporary assignment with possible extension
• On-the-job training provided
• Access to Careerscape recruiter support throughout assignment
• Free online skills training courses
• Referral bonus program
• Convenient downtown San Jose location
• Opportunity to gain experience with a growing logistics company