Administrative Assistant (STOP) 5

• Performs a variety of administrative, secretarial and receptionist tasks including, but not limited to, arranging itineraries, preparing agendas, arranging meetings, and composing correspondence and memos.
• Establishes and maintains files and records, which may include clinical or other confidential materials.
• Receives, screens and routes visitors, correspondence, and telephone calls.
• May attend committees or other meetings.
• May assist in research compilation and organization of statistical and narrative data for reports and proposals.
• Maintains general filing systems.
• Coordinate routine data entry of administrative information, which may include general staff records and training.
• Manage the logistics of routine in-service training.
• Attends workshops, meetings, and training as requested by supervisor.
• May serve as Community Advocate role in addition to job as requested by community leadership.   
• Performs other related duties as assigned.

Required:

• Possess a high school diploma or its equivalent.

Preferred:

• Prior experience as an administrative assistant or in data entry is an asset.

Certifications or Licenses:

• Required: NONE.
• Preferred: NONE.

• Understanding of causes, symptoms, and effects of substance abuse.
• Proficient knowledge of office equipment including personal computers, with a familiarity with Microsoft Office.
• Minimum typing speed of 40wpm.
• Ability to work co-operatively with a multi-disciplinary team.
• Excellent interpersonal and communications skills.
• Superior organizational skills.
• Possess excellent oral and written skills.
• Ability to work well under minimal supervision.
• Ability to interact with agency and department heads and correctional officials.
• Understand and appropriately apply Amity policies and procedures and adhere to agencywide practices and regulations.
• Protect program participants’ health, safety, welfare, and confidentiality of records and participant information.
• Model professionalism, effective work habits and responsible living.

Physical Requirements:

• Occasionally adjusts or moves objects up to 50lbs. in all directions.
• Constantly remains in a stationary position often standing or sitting for prolonged periods.
• Repeats motions that may include the wrists, hands and / or fingers.
• Constantly moves from one work yard to another daily.
• Frequently walks on hard or uneven surfaces.
• Required to communicate verbally and in written form.
• Uses all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks.
• Assesses the accuracy, neatness and thoroughness of the work assigned.
• Occasionally required to climb, bend, stretch, reach or stoop.
• Required to wear comfortable and location appropriate clothing and shoes.

Mental Demands:

• Ability to change directions as a priorities shift.
• Ability to thrive in environment that require the ability to adapt to changing circumstances,
• Ability to cope with occasionally difficult or temperamental students and faculty.
• Ability to cope with mental and emotional stress related to the position.

Work Conditions:

• Generally, in an indoor setting.
• Occasionally works in outdoor elements such as precipitation, snow and wind.
• Work is in an incarcerated setting.

Environmental Conditions:

• The noise level in the work environment is usually moderate but can be loud.
• The temperature in the work environment is generally moderate, however can range from hot to cold seasonally.
• Seldom may be exposed to non-lethal chemical agents as administered in necessary use of force security instances.

Travel:

• Occasionally travels locally and operates motor vehicles.