Administrative Assistant – Tulsa, OK

Pay: $18–$23/hour
Schedule: Monday–Friday | 8:00 AM–4:30 PM
Location: Tulsa, OK
Job Type: Full-Time

Must-Have Requirements

• High School Diploma or GED

• Minimum of 3 years of secretarial or administrative experience

• Proficiency in Microsoft Word, Access, and PowerPoint

• Ability to maintain a high degree of confidentiality

• Strong written, verbal, and interpersonal communication skills

• Excellent organizational skills with the ability to prioritize tasks

• Strong attention to detail, including reviewing numerical data

• Working knowledge of established office policies and procedures

Position Summary

The Administrative Assistant provides clerical and administrative support to executive staff. This position is responsible for preparing documents, managing schedules, maintaining records, coordinating meetings, and assisting with daily office operations.

Essential Duties & Responsibilities

• Prepare correspondence, memoranda, reports, and other documents as requested by management.

• Prepare and distribute meeting minutes according to established procedures.

• Organize and maintain electronic and physical records and files.

• Answer, screen, and direct incoming phone calls and visitors.

• Schedule appointments, meetings, and travel arrangements.

• Maintain executive calendars and coordinate related arrangements.

• Distribute mail, reports, and internal communications.

• Order and maintain office supplies and inventory.

• Maintain confidentiality when handling sensitive information.

• Communicate with internal and external customers, healthcare professionals, and staff.

• Make routine administrative decisions within established policies and procedures.

Additional Qualifications

• Ability to work independently within established guidelines.

• Strong time management and multitasking abilities.

• Professional communication skills when interacting with staff, management, and visitors.

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